There’s a lot of options when it comes to managing your rental cars, which is why it’s important to pick the best software system for your business. The right car rental management software will take a lot of work off of your shoulders, so you don’t get weighed down by the busy work of your business. Below are the top 8 car rental management software systems for your specific needs so that the software can make your life easier, all while making your business more profitable.

Top 8 Best Car Rental Management Software:

  1. ARSLoaner – Most User-Friendly Car Rental Management Software
  2. Easy Rent Pro – Best Car Rental Management Software for Large Companies
  3. RentGuruz – Best Car Rental Management Software for Startups
  4. RentWorks – Most Customizable Car Rental Management Software
  5. Limo Anywhere – Best Car Rental Management Software for Limos
  6. Schedule Bull – Best Free Plan for Car Rental Management Software
  7. RentSyst – Best Cloud-Based System Car Rental Management Software
  8. HQ Rental Software – Best Car Rental Management Software for Expansion

1. ARSLoaner – Most User-Friendly Car Rental Management Software

ARSLoaner was designed to make managing your rental cars as easy and hassle-free as possible. Created in 1992, ARSLoaner now has more than 500+ clients that love its software because it gives them the essentials to manage their fleet of cars without needing extensive training, as most users can begin using ARSLoaner within 1-2 hours. Since this is a 100% web-based software, it eliminates paper tracking and forms, saving everything securely online. You simply pay per car you have in your inventory, making the payment plan simple and straightforward.

PRICING: $8-9 per car/month

KEY FEATURES:

  • Real time GPS tracking
  • Geofencing and out of bound alerts
  • Integrated fleet map

REASONS TO BUY:

  • No setup fee or contract
  • 30-day free trial
  • Little training required

REASONS TO AVOID:

  • No free version

2. Easy Rent Pro – Best Car Rental Management Software for Large Companies

Easy Rent Pro was created for larger businesses with multiple locations. They currently serve 1000+ business owners, so that business owners can easily manage their large fleet of cars without hassle. Easy Rent Pro offers a lot in the sense that it provides unlimited customer support, works well with global businesses, and the opportunity to experience it for free with its 30-day trial. Depending on your plan, you can have up to 25 vehicles all the way to an unlimited option, which is ideal for larger companies.

PRICING: $299-$1299 one-time payment (plus $99-$199 annual payment)

KEY FEATURES:

  • Picture-ID scanning
  • Compatible with QuickBooks
  • Unlimited payment methods

REASONS TO BUY:

  • Multi-language
  • 30-day free trial
  • 24/7 customer support

REASONS TO AVOID:

  • Only Windows-based

3. RentGuruz – Best Car Rental Management Software for Startups

RentGuruz is best for startups since it offers a pay as you go system that allows you to seamlessly upgrade plans as your company grows. RentGuruz is great for organizing customer’s data, providing a user-friendly interface, all while offering you a 24-hour free trial to see how you’d like the software system. With its easy-to-use interface and ability to upgrade plans, RentGuruz is compatible for fast growing businesses or startups.

PRICING: $50/month

KEY FEATURES:

  • 20+ report options
  • Website builder
  • Reservation plug-in

REASONS TO BUY:

  • Integrates with all devices
  • User friendly
  • Mobile app

REASONS TO AVOID:

  • Does not offer phone customer support

4. RentWorks – Most Customizable Car Rental Management Software

Founded in 1993, RentWorks is best for those who want a highly advanced software system with the power to customize. RentWorks has several features that make it stand out from other software systems, like its ability to provide you hundreds of reporting options and how easily it works with other third-party businesses. Since RentWorks offers such a wide variety of features, it will take more time to learn and master its software. But if you’re up for the task, RentWorks might just have everything you’re looking for.

PRICING: Pricing not available online. Must call in for a quote.

KEY FEATURES:

  • 100+ reporting and analytic options
  • 140+ integrations with third-party businesses
  • Reservation planner

REASONS TO BUY:

  • Reliable customer support
  • Software integrates with all devices
  • Add-on modules for customization

REASONS TO AVOID:

  • Steep learning curve

5. Limo Anywhere – Best Car Rental Management Software for Limos

If limos are your primary objective, then Limo Anywhere can take care of your management needs. Limo Anywhere determines its prices by the number of trips your business makes, so it ranges from 2,250 per month all the way to 15,000 trips per month. With its advanced software and customizable features, it will help your limo driving business excel without needing extensive training on the software.

PRICING: $89-999/month (plus $299 upfront fee)

KEY FEATURES:

  • PCI certified platform
  • Driver tracking
  • Scheduled texting and emailing

REASONS TO BUY:

  • Unlimited users and drivers
  • Reservation management
  • Driver and customer apps

REASONS TO AVOID:

  • Limited customer support hours

6. Schedule Bull – Best Free Plan for Car Rental Management Software

If you’re looking to cut costs but still searching for a software system that will give you the basics–check out ScheduleBull. It offers the essentials for any car rental business like a contract and invoice generator, high security, and an integrated CMS. With its software, it easily manages your cars, plus it offers a free plan, so you can test it out without needing to commit to a contract.

PRICING: Free

KEY FEATURES:

  • Contract generator
  • SSL certificate for security
  • Integrated CMS

REASONS TO BUY:

  • Free plan available
  • Directory of poorly rated renters
  • Mobile and desktop available

REASONS TO AVOID:

  • Training resources limited

7. RentSyst – Best Cloud-Based System Car Rental Management Software

RentSyst is a cloud only based system, so it’s best for owners on the go, all while building relationships with your clients and increasing profits. RentSyst offers a combination of complex tools as simple as possible so you can track your vehicles, organize, and plan your to-do list, and manage online reservations and payments all without any physical paperwork.

PRICING: $1.66-$1.82 per car/month

KEY FEATURES:

  • GPS vehicle tracker
  • Online reservations and payments
  • Task manager and planner

REASONS TO BUY:

  • Email customer support
  • Unlimited users and branches
  • 30-day free trial

REASONS TO AVOID:

  • Does not offer mobile app

8. HQ Rental Software – Best Car Rental Management Software for Expansion

HQ Rental Software is a great car rental software, especially for business owners looking to expand their business to rent more than just cars. It has options to rent motorbikes and bikes, as well as equipment. Not only does HQ Rental Software offer a wide variety of rentals, it also has a robust set of features that will help your business thrive, like its online reservations, customer management, and a rental agreement generator.

PRICING: $90-$375/month (plus $50-$1500 one-time fee)

KEY FEATURES:

  • Online reservations
  • Customer and fleet management
  • Rental Agreements

REASONS TO BUY:

  • Free 7-day trial
  • 99.9% guaranteed uptime
  • Mobile app

REASONS TO AVOID:

  • 24/7 support not available for all plans

Resources

  • https://www.arsloaner.com/
  • https://schedulebull.com/en/features
  • https://www.barsnet.com/products/rentworks/
  • https://www.rentguruz.com/tour.html
  • https://www.limoanywhere.com
  • https://www.easyrentpro.com
  • https://rentsyst.com/about/
  • https://hqrentalsoftware.com/pricing/