As the owner of a dance studio, you don’t have time to process your clients’ payments on your own or directly with the bank. Instead, you need to purchase a POS (Point-of-Sale) system to optimize your transactions and save hours upon hours of time. Take a look at these 5 dance studio POS systems and decide which one is best for you!

Top 5 Dance Studio POS Systems

  1. ProClass– Most Premium
  2. Acuity Scheduling– Beyond Affordable
  3. Class Juggler– Easiest to Use
  4. Fitli – High-Tech
  5. Omnify – Aesthetically Pleasing

1. ProClass – Most Premium

PRICING: $1499.00/yr.

ProClass is an all in one dance studio management suite that includes a lot more than point of sale payment processing. It also includes student management, scheduling, billing and invoicing, attendance management, instructor management, and online payment and registration features. ProClass allows you as the business owner to focus all of your attention on the quality of your instructors and the satisfaction of your clients, all without the hassle of dealing with background issues that so often take up the time of entrepreneurs. The only thing you must weigh with ProClass is the price to feature ratio, as it is extremely expensive. If your business is currently on a tight budget, this is not the software for you, but if you can afford it, definitely give ProClass a look!

REASONS TO USE:

  • Widest range of features available
  • Complete automation of all your background processes

REASONS TO AVOID: 

  • Expensive, unreachable for most startups

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2. Acuity Scheduling – Beyond Affordable

PRICING: Plans ranging from $14/mo.-$50/mo.

In contrast to ProClass, Acuity Scheduling is extremely affordable and still offers a wide range of features. On top of that, it is run by Squarespace, a large and reputable tech company with a lot of resources and excellent customer support. However, there are serious limitations to the low-end plans on Acuity, most notably the fact that on the “Emerging” plan (which starts at $14/mo.) you can only have one staff member and one location on the software. This is a huge downside, one that makes the “Emerging” plan untenable for you in the long term. However, the “Growing” plan (which starts at $23) allows for six staff, which is suitable for you if you have a small studio, and the “Powerhouse” plan (starting at $45) offers a whopping 36 staff members. Even the Powerhouse plan is relatively cheap compared to the price asked for by ProClass, so Acuity is still a very affordable option for your dance studio, regardless of its size.

REASONS TO USE:

  • Extreme Affordability

REASONS TO AVOID:

  • Not tenable if you own more than one location

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3. Class Juggler – Easiest to Use

PRICING: Plans ranging from $44.95-$64.95

Class Juggler boasts a user-friendly user interface that you can operate easily even if you do not enjoy using computers. The interface is also incredibly easy for your customers to use, they can use it to check in, shop for your products, and more! As the business owner, you will be able to manage your instructors with the click of a button, and perform functions such as; set the times at which your instructors can access the work computers, view class-history reports for each instructor, view your instructor’s attendance tracking, etc. If you are a new dance studio owner and don’t know where to start in terms of POS software, you should use Class Juggler and get your feet wet in the industry. It is not very expensive so that is another great reason to give it a try for a month and see what you think!

REASONS TO USE:

  • User-Friendly User Interface
  • Keep tabs on your Instructors to determine which ones are doing a good job

REASONS TO AVOID:

  • Relatively simple software suite, somewhat bare-bones on the customer side

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4. Fitli – High-Tech

PRICING: $32/mo.-$90/mo.

Fitli’s niche in the POS market is that it is compatible with smart devices as well as desktop computers, meaning that you can equip your instructors with iPads and give them everything they need to check your clients in and record attendance. You can also set up iPad kiosks at the front of your studio and have Fitli open for your clients to check themselves in. This is a very good feature to make your dance studio feel far more professional and high-tech. Not only that, Fitli has excellent software integration, including with Google Calendar and Zoom, meaning that you can automate the process of scheduling meetings with your clients. This can save you a lot of time, as can the software’s capacity to set up automatic email, SMS, and group texts, which will keep your clients up to date on when their classes are taking place, whether any changes in schedule need to take place, and when their payments are due. Overall, if you are looking for a very high tech software solution for your dance studio, give Fitli a try, their 30 day trial is free!

REASONS TO USE:

  • Designed with Smart-Devices in Mind
  • Automation of all forms of Digital Communication

REASONS TO AVOID: 

  • Requires the purchase of a lot of devices to be operated smoothly

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5. Omnify – Aesthetically Pleasing

PRICING: $39/mo.-$499/mo.

As a dance studio owner, you are passionate about artistry, form, and aesthetics. You may be looking for a POS software that shares the same commitment to symmetry and form that you do; thankfully, there’s Omnify. Omnify is the most clean-cut and modern looking piece of POS software on the market, and is designed to look sharp on mobile and on desktop. One particularly interesting feature of Omnify is their discount management system, which allows you to set up promo codes and promotions to attract new customers to your classes. This could be an excellent solution for you if you are a new dance studio or if you are currently short on customers and need to get more people through the door. This is especially true in the current economy; a time in which people are hesitant to spend their extra income. Omnify also boasts widgets, which are tools that you can implement on your existing website for your business. These widgets include class scheduling services, sign-up applications, etc. Once your customer fills out her widget on your website, her information will be uploaded directly to your Omnify software, where it can be cataloged, tracked, and used within the program’s various systems. Like Fitli, Omnify is a high-tech 21st Century solution for dance studio owners such as yourself!

REASONS TO USE:

  • Beautiful 21st Century User-Interface
  • Widgets that can be Integrated into your Website
  • Promotion and Discount Manager

REASONS TO AVOID: 

  • Expensive compared to many other Suites
  • Lacks some of the Features available on other platforms

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References and Links

  • https://proclasssoftware.com/
  • https://acuityscheduling.com/
  • https://www.classjuggler.com/cj/pub/index.html
  • https://www.fitli.com/
  • https://www.getomnify.com/