In many cases, text analysis software isn’t hard to find, however, some are better suited to your needs than others, and if you’re looking for easy-to-use text analysis software that can fit into your existing infrastructure and keep you at the forefront of your industry, take a look at the following list of top 7 easy to use text analysis software. Our breakdown will help you find the right one for your organisation’s needs, whether you need something affordable and easy to use or much more sophisticated.
Top 7 Easy to Use Text Analysis Software
- RapidMiner – Best Easy to Use Text Analysis Software for transparency
- Dedooose – Best Easy to Use Text Analysis Software for flexibility
- TestXL – Best Easy to Use Text Analysis Software for accuracy
- Gephi – Best Easy to Use Text Analysis Software for simplicity
- Stratifyd – Best Easy to Use Text Analysis Software for productivity
- Kapiche – Best Easy to Use Text Analysis Software for speed
- CodeTwo Analysis Engine Lite – Best Easy to Use Text Analysis Software for Efficiency
1. RapidMiner – Best Easy to Use Text Analysis Software for transparency
PRICING: Available upon request from their site
RapidMiner is a software platform for data science, predictive analytics, and big data processing. The tool offers a set of advanced algorithms such as machine learning, text mining, and analysis tools. RapidMiner also provides its programming language Radoop (Rapid Object-Oriented Programming), which makes it easy for you to code in Java or Scala if you choose, but is not required if you don’t want it.
KEY FEATURES:
- Interactive user interface
- Drag-and-drop functionality
- An intuitive workflow environment and support for multiple languages
- It’s also free to use with no limits on how much data you can analyse or how many models you can create
REASON TO USE:
- Designed for both beginners and experienced users
- It is best used by people who have at least a basic understanding of statistics, mathematics, and computer programming
- RapidMiner has simplified many things, so even people without any previous experience in these areas can get started easily
- This software provides more flexibility than other options because there’s no limit on what you can do with it; your only limitations are those that come from your imagination
REASON TO AVOID:
- There are size restrictions on what types of files you can work with
2. Dedooose – Best Easy to Use Text Analysis Software for flexibility
PRICING: One month free and $10.95 per month after then
Dedooose makes it easy for users of different skill sets to create meaningful text analyses. Its templates, tutorials, and intuitive UI make it quick and easy for novices and experts alike to get started. Dedooose is an excellent toolkit for those seeking new ways of analysing data.
KEY FEATURES:
- It allows for integration with other services such as word clouds, semantic mapping tools, document analytics tools, and more
- More detailed capabilities, including quantitative/categorical variables, coding schemes, and missing values
- Open Import/Export Migration
REASON TO USE:
- Users of all experience levels to conduct fast and complex text analysis in a user-friendly way
- Extremely flexible
- Easy integration of the qualitative data and all you’ve done with them with demographics, surveys, test scores, and other quantitative data customer support
- Support Word, text, pdf, htm, or HTML type files
REASON TO AVOID:
- Sometimes crashes
- Expensive in the Long Run
- A bit hard for someone new to using dedoose
- Has some bugs
3. TestXL – Best Easy to Use Text Analysis Software for accuracy
PRICING: $19.99
If you need free text analysis software, then textXL is a good option. It’s web-based and cloud-based, so it allows you to start analysing texts immediately—no software installation is necessary. You can easily upload multiple files in various formats (including PDFs) at once or import data directly from spreadsheets via Google Sheets integration.
KEY FEATURES:
- It is easy for users with little knowledge of statistics and computer programming to apply quantitative approaches
- To facilitate analytical work on large volumes of texts by combining automatic and semi-automatic methods
- To provide a forum for discussion and development of new techniques in text analytics
REASON TO USE:
- It combines ease of use with advanced functionality
- It lets you search for words across multiple documents at once, making it easy to spot trends or patterns in larger batches of information
- It allows users to export and transform text files to view word frequencies by year or month, compare word frequency statistics with those of other texts, and conduct frequency count analyses
REASON TO AVOID:
- The downside of graphical user interfaces is they tend to be bulky and slow. While it’s great for newbies, experienced users will likely be frustrated with its sluggish performance
4.Gephi – Best Easy to Use Text Analysis Software for simplicity
PRICING: Free
Gephi is an open-source, highly scalable graph visualisation and exploration platform. It supports various data formats (CSV, TSV, JSON) and GEXF for its graphs. Graphs can be exported in DOT format for easy import into systems such as Illustrator or Inkscape for subsequent layouting and design.
KEY FEATURES:
- Network analysis
- Social network analysis
- Word cloud creation and image export
- Wide range of plugins available to help with analysis, like Brain Connectivity Toolbox (BCT)
- Community Detection Plugin (CDP)
- Import External Data Plugin (IEDP)
- Layout & Rendering Plugins
- Localisation Plugins
REASON TO USE:
- A great feature about Gephi is its simplicity
- The software is designed to do what you need it to do without bogging you down with useless information
- You can calculate many statistical parameters such as average degree, clustering coefficient, network diameter, modularity
- You can then change the size and colour of nodes according to the parameters for analysing the network
REASON TO AVOID:
- Gephi doesn’t have any free training videos or user guides on how to use it
- The layout algorithms, when run on large networks can really load your processor
- It consumes battery a lot
- It’s impossible to undo a change done to your network in Delphi
5. Stratifyd – Best Easy to Use Text Analysis Software for productivity
PRICING: $1000 for a user per year
You can think of Stratifyd as a business intelligence software that consolidates your company’s data so you can get an accurate picture of how things are really going. In a sense, it is a cloud-based tool that helps you uncover important business trends in real-time so you can make better decisions on how to improve your bottom line. If you’re looking for greater insight into everything from employee productivity to sales figures, then Stratifyd might be just what you need.
KEY FEATURES:
- Behaviour Tracking
- 360-degree Customer View
- Data Enrichment
- Data Orchestration
- Data Source
- GDPR Compliance
REASON TO USE:
- It’s cloud-based software that allows you to manage your entire team within one platform
- It comes with a built-in algorithm for learning about your sales teams’ strengths and weaknesses and maximises your team’s performance
- Its ability to train employees on how to sell better. Every employee is taught about what works best for their specific selling style
REASON TO AVOID:
- If you don’t have a lot of capital (or access to partners or funding), you may not be able to take advantage of all of its available tools for free
- It only works with Windows PCs
- Because it’s cloud-based software, you need an Internet connection to use it—and if your connection goes down while you’re working on something important, so will your work
6. Kapiche – Best Easy to Use Text Analysis Software for speed
PRICING: $2,650 per month
Kapiche is a text analysis tool that can help you visualise, analyse and assess content quickly and easily. It will help you get more out of every piece of content by highlighting keywords, identifying patterns and offering actionable insights that are easy to read at a glance so you can make informed decisions fast. The intuitive interface means no training is required – simply upload your data and start working on it immediately.
KEY FEATURES:
- Integrate with CX platforms
- Data warehousing
- Support systems and CRM for even more depth into your customer’s experience, with tangible insight into the exact impact particular topics have on your CX scores
REASON TO USE:
- Easy to use
- Easy to setup
- Quality customer support
- It is not based on pre-built models
- PDF support, which will allow you to annotate PDFs and then export them as PDFs so you can share them
REASON TO AVOID:
- It’s very expensive
CodeTwo Analysis Engine Lite – Best Easy to Use Text Analysis Software for Efficiency
PRICING: You can get 50 CodeTwo ANALYSIS ENGINE lite licenses for only $655
With CodeTwo Analysis Engine Lite, you can analyse email conversations in Gmail and several other platforms, including Office 365, Yahoo Mail and AOL. Even if you’re not using those platforms for your company mail, there’s a good chance that some of your contacts are using them for personal communications. By analysing their communication patterns and learning about what they need or value in a product or service, you can better tailor your services to meet those needs.
KEY FEATURES:
- It’s easy to use with no coding required
- It can be used as a stand-alone solution or as a component of more extensive solutions
- The price of CodeTwo Analysis Engine Lite is competitive, even compared to other tools that have far less functionality, making it an excellent choice for small and medium businesses on tight budgets
REASON TO USE:
- You don’t have to create custom queries, and you can find all results in one report
- You can work directly with cloud databases, like Salesforce or Office 365, and you won’t need any complex installation of other software applications
- If you are using Outlook, you will be automatically notified about new emails in a chosen folder
- It has an easy-to-use and clean interface that lets users navigate freely through content
REASON TO AVOID:
- As is usually the case with any software, it requires a substantial time investment to get everything set up and configured correctly.
- It’s not necessarily demanding when it comes to computing resources (running on relatively modest machines), some users complained about lagging when exporting large amounts of data from Outlook or SharePoint servers
References and Links:
- https://www.saasworthy.com/product/stratifyd
- https://www.windows10download.com/split-text-xl/
- https://rapidminer.com/pricing/
- https://www.kapiche.com/pricing/
- https://www.dedoose.com/