A construction contractor’s most valuable time is usual on the job site. But there is always that time spent at the computer, doing tedious invoicing. It can be the most time consuming and painstaking part of the job. That is why it is more important than ever to have the right invoicing software for your specific company. We know how much time you take to your your business properly. So, in order to minimize the time you spend searching for the right software, we have compiled a short list of today’s best options.
8 Best Invoicing Software for Construction Industry
- QuickBooks Online – Best Invoicing Software for Construction Industry for Support
- Vcita – Best Invoicing Software for Construction Industry for Convenience
- PayEm – Best Invoicing Software for Construction Industry for Payment Efficiency
- PaySimple – Best Invoicing Software for Construction Industry for Simplicity
- Sage – Best Invoicing Software for Construction Industry for Cloud Accounting
- HoneyBook – Best Invoicing Software for Construction Industry for Speed
- Melio – Best Invoicing Software for Construction Industry for Affordability
- Autodesk – Best Invoicing Software for Construction Industry for Comprehensiveness
1. QuickBooks Online – Best Invoicing Software for Construction Industry for Support
PRICING: Online Version – $9.95/month or $199.95 for Basic Package
QuickBooks is the most popular invoicing software, not just in construction, but for small businesses across the board. It is less expensive than hiring a bookkeeper, and they have a well-tested, intuitive platform. It offers construction contractors all they need in accounting: accounts payable/receivable, payroll, invoicing, inventory, and more. The software is well adapted to processing various payment methods.
KEY FEATURES:
- Apple Pay
- Invoicing includes Billable Hours Feature
- Encrypted Text Link
REASONS TO BUY:
- Online Support
- Tried and True
- Low Cost
- Extremely Navigable
REASONS TO AVOID:
- Online Version has been exposed to hackers in the past
2. Vcita – Best Invoicing Software for Construction Industry for Convenience
PRICING: Essential Plan – $19/month, Business Plan – $45/month
This may be the best ‘all-in-one’ invoicing software on the market. It has been reported as a great fit for companies with complex software needs that go beyond invoicing and accounting. This platform allows contractors to manage their entire company from one place. In addition to all invoicing features, Vcita offers CRM capabilities such as client/sales pipeline management and limited marketing campaigns.
KEY FEATURES:
- SMS Invoices
- Mobile App
- Payment Reminders
- Email Campaigning
REASONS TO BUY:
- Inclusive System
- Invoicing + Detailed CRM
- All-In-One App + Online Platform
REASONS TO AVOID:
- CRM may be more than some contractors need
3. PayEm – Best Invoicing Software for Construction Industry for Payment Efficiency
PRICING: Custom plans ‘By Quote’ only – contact PayEm for details
The construction contractors with complex billing processes may find comfort in utilizing PayEm as their invoicing software. This platform helps with efficiencies and control of the processing of business’s financials. It allows worldwide payments to be streamlined and automated. It makes the process of reimbursements, expense categorization, receipt tracking, and fund requests all possible through one comprehensive software system.
KEY FEATURES:
- Dedicated Virtual Payment Card
- Corporate Cards
- Reimbursements
- AP Automation
REASONS TO BUY:
- Cross-border payments
- Outside Application Integration
REASONS TO AVOID:
- Offers more than most small construction contractors will need
4. PaySimple – Best Invoicing Software for Construction Industry for Simplicity
PRICING: $59.95/month, Free Trial Available
The benefit of this one is in the name, it’s simple. The software allows contractors to accept and send out one-time invoices, recurring invoices and payments. It makes tracking customer information easy from a single dashboard. The appeal in this invoicing software lies in its simplicity. It is not a comprehensive all-in-one solution like Vcita, this software’s strengths are in it’s ease-of-use qualities.
KEY FEATURES:
- Payment Tracking
- Financial Graphics & Charts
- ACH Payment Processing
- Customer Portal
REASONS TO BUY:
- Works well with Recurring Revenue Operations
- Ease-Of-Use
- Navigable Interface
REASONS TO AVOID:
- No advanced Integration Services or CRM
5. Sage – Best Invoicing Software for Construction Industry for Cloud Accounting
PRICING: Starter Plan – $12.60/month, Standard Plan – $25.20/month, Plus Plan – $31.50/month
In General, cloud software has large functionality advantages and Sage is no different. Sage Business Cloud Accounting allows its users to run their business from anywhere with cloud computing and a mobile application available for both iOS and Android. Using Sage, contractors will have the ability to maintain cloud storage for all their customers data. The software provides handy visualizations and tax computing abilities.
KEY FEATURES:
- iOS and Android App
- Sage Payment Processing
- Tax Navigation
- Auto Entry for receipts
REASONS TO BUY:
- Simplifies VAT (taxes)
- 3rd Party Integration
- Secure Data through Cloud
REASONS TO AVOID:
- Many features only included in Standard and Plus packages
6. HoneyBook – Best Invoicing Software for Construction Industry for Speed
PRICING: $1/First 6 Months, Unlimited Plan – $39/month, Free Trial Available
This is an invoicing software that caters directly for construction contractors and managers. This is because of its repeatable billing and invoice creation process. In saving contractors time, the software will recognize similarity between invoices and quickly create a template, so the user doesn’t have to start from scratch each time he or she inputs a new client for the same job. It also gives contractors the ability to bill for aspects of the job that aren’t primarily included in the client invoice.
KEY FEATURES:
- Time Tracker for billing
- Checkbox Invoice Design
- Auto Pay
- Real-time notifications/reminders
REASONS TO BUY:
- Allows for billing off job
- Great Software for T/M management
- Speeds up invoicing process overtime
REASONS TO AVOID:
- System has trouble integrating with Google
7. Melio – Best Invoicing Software for Construction Industry for Affordability
PRICING: Free Plan Available, 2.9% fee for all Credit Card Transactions
Their free subscription plan is something that sets them apart from most competitors in the industry, but Melio also offers some unique and versatile payment processing capabilities. Melio will deposit checks or other payments into your account on your behalf once they are in the system. Users and their clients will be able to input their banking and personal information with a quick snapshot while Melio automates the rest of the invoicing process. This makes it as simple as can be for the contractor or business owner. The software also pairs well with 3rd parties like QuickBooks.
KEY FEATURES:
- Payment Automation and Scheduling
- QuickBooks Synchronization
- 1099 Preparation
- Bank Reconciliation
REASONS TO BUY:
- Full Invoicing at No Cost to you
- Small Business Oriented
REASONS TO AVOID:
- Reported Questionable Customer Support
8. Autodesk – Best Invoicing Software for Construction Industry for Comprehensiveness
PRICING: Edition 1: $49/year, Edition 2: $69/year, Edition 3: $129/year
Autodesk, and specifically their platform, ‘Autodesk Construction Cloud’ may offer more than all of their competitors combined. The platform was created to specifically support general contractors, construction managers, project managers, engineers, architects, subcontractors, superintendents, and owners. Autodesk Construction Cloud has been rated as the Top Performer across a variety of software analysis boards.
KEY FEATURES:
- 3D Imaging
- 2D Drawing
- API
- Mark-up Capability
REASONS TO BUY:
- Information Obtainment both in and out of field
- Intuitive Design
- Inclusive Construction Software for Business Expansion
- Helpful Document Management
REASONS TO AVOID:
- More complex than what most small single-faceted companies need
References and Links:
- https://quickbooks.intuit.com/
- https://www.vcita.com/
- https://payem.com/
- https://paysimple.com/
- https://online.sageintacct.com/
- https://get.honeybook.com/
- https://www.meliopayments.com/
- https://construction.autodesk.com/