The team needs to get together. There’s a lot on the agenda. The date and time’s been set. Perhaps the conference room has fresh flowers. More likely, though, the “meeting room” is online. After all, the days of passively staring at a spreadsheet over limp sandwich platters are over.

That doesn’t mean business meetings are dead; they’re just different. We’re not bots. We still want to feel connected to our team, and we still want to have a sense of cohesive direction.

What are the Best Meeting Management Software Options?

Efficiency: it’s the one thing everyone wants from a meeting. Technology can help you out.

  1. Calendly– best for scheduling meetings
  2. Miter – best for meeting agenda management
  3. Whereby – best for audio and video conferencing
  4. Fellow – best for meeting minutes, collaborative documents, and reports
  5. Boardable – best for board management
  6. Hirebook – best for assigning tasks/monitoring results
  7. Slido – best for quick feedback during meetings
  8. Vidyard – best for asynchronized meetings

Let’s take a look at the good stuff:

1. Calendly – the Best Management Software for Scheduling Meetings

Pricing: $0 – $16+

Many companies are putting results before traditional working practices. You may have colleagues on flexible, hybrid, or remote contracts; they may even work in different time-zones, this means aligning availability for meetings is essential. There are SO many options out there for this type of scheduling, but one of the most popular is Calendly. It syncs to your Google calendar, iCal, Microsoft Office 365 and Outlook, enables you design the meeting type, and offers a range of reminders and post-meeting comms. Simple and neat.

KEY FEATURES

  • Integrated with Zoom
  • Automated meeting reminders and thank you emails
  • Adaptable meeting types

REASONS TO BUY

  • Web option (avoiding app download)
  • User-friendly
  • Integrates multiple calendars

REASONS TO AVOID

  • 30+ employee businesses need to negotiate a bespoke price
  • No live chat support
  • Not mobile friendly

2. Miter the Best Software for Meeting Agenda Management

Pricing: Free

Miter is the management software new kid on the block, but it is amassing a loyal following. At the moment it caters for a smaller number of meeting features but this is by no means a disadvantage. Their agenda features are simple but effective and are regularly smashing 5-star reviews. The most popular feature is the agenda and goal setting tools. You can choose from 100+ attractive templates and the agenda planner claims that meetings can be set up in 30 seconds or less. And get this: it’s entirely FREE.

KEY FEATURES

  • Simple UI
  • Agenda adaptability during meeting
  • Guideposts to maintain productivity in meetings

REASONS TO BUY

  • 100+ agenda templates
  • Great for startups
  • Responsive support

REASONS TO AVOID

  • No Outlook integration
  • New startup

3. Whereby – the Best Software for Audio and Video Meeting Management

Pricing: $0 – $59.99+

I bet you were expecting Zoom here, right? Well, I hope you like surprises because Whereby IS the new Zoom. If you haven’t heard about this platform as an option for online meetings, you should have. Whereby’s video conferencing tool makes virtual meetings effortless. It’s browser based so employees or clients don’t need apps or installs—meetings are literally only a URL away. There’s no login required so you can literally hold impromptu meetings within seconds. The only question is: why don’t more people know about Whereby?

KEY FEATURES

  • No app download
  • URL meeting reservation
  • Ideal for non-techies

REASONS TO BUY

  • Well-designed browser UI
  • Easy set up
  • 1 click video start

REASONS TO AVOID

  • Four people max for free users
  • 45 mins limit for free users

4. Fellow – the Best for Meeting Minutes, Sharing Docs, and Reports

Pricing: $0 – $5 (+ Custom)

Minuting meetings may be the least glamourous administrative task. But whether we like it or not, it is still necessary to document discussions and officially record decisions. Fellow is a software option with many features to help your meetings run smoothly. Their app is simple but exactly what you need to track feedback, create actions during your meeting, and log notes and decision all in one place. Fellow offers attendees the ability to take notes in real time, making meetings collaborative and productive.

KEY FEATURES

  • Collaborative minute taking.
  • Link minutes to calendar
  • Share minutes with stakeholders

REASONS TO BUY

  • Keep accurate minute record
  • Ease of use
  • Customer support

REASONS TO AVOID

  • Unresolved comments aren’t synched
  • “Sticky” transitions to new domains

5. Boardable – the Best Meeting Software for Board Management

Pricing: $71.10 – $299

If your company is big enough to have an Executive Board, chances are you’re not going to worry that this piece of software is on the steep side—you pay for quality. Boardable is consistently getting 5-star reviews from its users, and feedback highlights the variety of engagement options that this platform offers your board members. Features such as polls for voting and document sharing for supportive resourcing are particular favourites.

KEY FEATURES

  • Meeting portal
  • Admin control access
  • Between meeting sharing

REASONS TO BUY

  • Quick feedback options (polls)
  • User friendly
  • Past and current document storage

REASONS TO AVOID

  • Expensive
  • Bandwidth issue for “Spotlight” platform

6. Hirebook – the Best Meeting Software for Assigning Tasks and Monitoring Results

Pricing: $10 – Custom

Hirebook is all about goals and accountability. If your meetings are OKR focused, or your 1-2-1s KPI orientated, then this software option is going to be a win. Hirebook aims to help owners boost the performance of their employees through strategy. It’s trusted by multi-nationals such as IBM, Nike, and AT&T so you know their product is going to step up. However, if acronyms for productivity give you a stress-sweat, Hirebook offers a “check-in” option to make sure employees are empowered not embattled.

KEY FEATURES

  • OKR capabilities
  • Track KPIs
  • Check-In feature

REASONS TO BUY

  • Customer support
  • User-friendly

REASONS TO AVOID

  • Some features still in development

7. Slido – the Best Meeting Management Software for Immediate Feedback

Pricing: $0 – $200

Got an AGM or Conference coming up? Or maybe you want to engage your employees in a meaningful way during your meeting. Either way Slido is a popular platform for interaction with colleagues and clients. Its popular features are the Q&A, polling, and quiz tools to really keep meeting attendees involved. What’s more is that it’s adaptable to all types of meetings whether they are in person, hybrid, or online. When organizations such as the BBC, Asana and Oracle are using Slido, you know the quality is going to be top-notch.

KEY FEATURES

  • Avoids repeat questions
  • Boosts employee involvement
  • Full audience participation

REASONS TO BUY

  • Good customer support
  • Easy UI
  • Time saving

REASONS TO AVOID

  • Integration with other platforms can be tricky
  • Pricing jump

8. Vidyard – the Best Management Software for Asynchronized Meetings

Pricing: $0 – $1,250

While Vidyard seems to be very popular with sales or marketing teams, it’s becoming an increasingly popular tool for welcoming, training, and also for responding to meeting feedback. Let’s say you captured some common employee queries during a meeting; your expert could record a personal response to share with colleagues to watch at their convenience. That’s so much better than clogging up your next agenda.

KEY FEATURES

  • Quality screen recording software
  • Analytics tools
  • Humanizes interaction with employees and clients

REASONS TO BUY

  • Chrome extension
  • Customized or generic video creation
  • Responsive customer support

REASONS TO AVOID

  • Expensive for larger companies
  • No virtual backgrounds for videos

Reference and Links:

  • https://www.getapp.com/
  • https://www.g2.com/
  • https://www.ntaskmanager.com/
  • https://peoplemanagingpeople.com/
  • https://www.adamenfroy.com/
  • https://onehourprofessor.com/
  • https://clickup.com/
  • https://startinfinity.com/
  • https://zapier.com/blog/best-meeting-scheduler-apps/
  • https://calendly.com/
  • https://www.trustradius.com/
  • https://www.hirebook.com/
  • https://whereby.com/information/meetings/
  • https://miter.co/about/
  • https://fellow.app/
  • https://boardable.com/
  • https://www.sli.do/
  • https://clickup.com
  • https://www.goretro.ai/