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Performance management software, or PPM software, is used to manage the performance of employees and processes in organisations. It provides users with tools to monitor the performance of their team members and department processes so that they can be improved continuously. Users can find a range of options when it comes to choosing the best PPM software. There are many vendors who offer solutions tailored to specific needs.
However, this also means that you need to do your research before deciding on one. The wrong selection could have a negative impact on your company’s performance and processes for some time to come. In this post, we highlight some key characteristics of the best PPM software so that you know what to look for when choosing one for your organisation.
Upfront Conclusion
The best ppm software right now is Monday.com and Celoxis
Top 7 PPM Software
- Monday.com – Best PPM Software for Managing Workflows
- Celoxis – Best PPM Software for Resource Control
- Acuity PPM – Best PPM Software for Small Businesses
- Smartsheet – Best PPM Software for Reporting and Analysis
- Liquid Planner – Best PPM Software for an Effortless Experience
- Bubble PPM – Best PPM Software for Integrated Project Management
- Zoho Projects – Best PPM Software for Collaborative Project Management
1. Monday.com – Best PPM Software for Managing Workflows
PRICING: Prices start at $7 per month (free basic plan available)
Monday.com is the best PPM software for managing various projects and processes. It is designed to be used by teams of all sizes, in all types of organisations, and across different industries. It is a cloud-based solution that can be accessed from any device.
Some of the key features of Monday.com include project portfolio management, resource capacity planning, collaboration, team performance management, full visibility into what your teams are up to, and data security.
KEY FEATURES:
- A wide range of project templates to get you started quickly
- A very visual interface to help you track project performance easily
- Create custom apps and workflows in minutes
REASONS TO BUY:
- Easy to manage your teams and assign tasks
- Effortless to create graphs, tables, and reports
REASONS TO AVOID:
- A lack of integrations compared with other solutions
- No API access
2. Celoxis – Best PPM Software for Resource Control
PRICING: $22.50 per year for cloud, $450 lifetime for on-premise
Celoxis is a cloud-based or on-premise PPM solution designed to help organisations improve their performance and processes. It offers a variety of features designed to meet the needs of most organisations, including project portfolio management, resource management, full collaboration tools, total visibility into departmental process performance, and keeping everything secure
It’s designed to be used by smaller organisations and individual teams, however, it can also be scaled up to meet the needs of larger organisations.
KEY FEATURES:
- An incredibly visual and easy-to-use interface
- Critical path analysis, milestones, and tasks, all within one dashboard
- Completely control notifications and alerts for all users
REASONS TO BUY:
- Free support to help whenever you need it
- Comes with 2GB of cloud file space per user
- The 2022 winner of the Software Suggest High Performer award
REASONS TO AVOID:
- The mobile version feels a bit limited
- Bit of a tricky learning curve for new users
3. Acuity PPM – Best PPM Software for Small Businesses
PRICING: Prices start at $599 per month
Acuity PPM is a PPM solution designed for organisations of all types and all industries. The cloud version can be accessed from any device, making it suitable for teams of all sizes and in all industries. What Acuity PPM does best is offering your business a lightweight approach to project management.
Nowadays, we live in a world where so many applications feel bloated with features and are so complicated you can’t just pick them up and use them. Acuity PPM takes the alternative approach, giving you a minimal approach that doesn’t compromise when it comes to performance and function. Create quick and easy spreadsheets and reports, and save time and resources in a heartbeat.
KEY FEATURES:
- Strategic project insights developed in less than a few days
- Cloud-based and accessible from anywhere
- Complete resource management features built-in as standard
REASONS TO BUY:
- Trusted by many Fortune 500 companies
- Voted Best Project Dashboards By DPM in 2020
- Three pricing plans that scale with your business (pay for what you need)
REASONS TO AVOID:
- Can be too simple for some businesses and their needs
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4. Smartsheet – Best PPM Software for Reporting and Analysis
PRICING: Prices start at $5 per user per month
Smartsheet is a collaborative work management solution. It is designed to help teams collaborate and manage project timelines, tasks, and other important data. Most of its features are designed to help teams work together more effectively and efficiently, and you’ll find you’re able to control every aspect of your project from the dashboard, including constructing the project’s lifecycle, managing all financial aspects with dedicated tools, and automating a ton of your workflow processes for a more streamlined experience.
KEY FEATURES:
- Grid, Gantt, Card, and calendar views available on all plans
- 20GB of attachment storage on the basic plan
- Integrates with Microsoft 260, Google Workspace, and even Apple ID
REASONS TO BUY:
- Trusted by major brands, including Roche, SAP, and Cisco
- A great way to maximise resources while minimising overheads
REASONS TO AVOID:
- The mobile app can feel a little lacking
- Dashboard filtering and customising feels restrictive
5. Liquid Planner – Best PPM Software for an Effortless Experience
PRICING: Prices start at $15 per month
Liquid Planner is another collaborative work management solution. It is designed to be used by small and medium-sized businesses and teams. However, it is also suitable for several different industries.
Liquid Planner provides a vast number of features to help you get complete control of any project you’re working on, allowing you to view, manage, and analyse it any way you want and basically get complete control over the way you carry out the projects within your business.
All in all, this is an excellent choice for small and medium-sized businesses that need a PPM solution primarily designed for managing processes and performance.
KEY FEATURES:
- Hi-tech automatic resource levelling features
- Integrated learning academy available to all users
- Accurate ranged estimation for forecasting
REASONS TO BUY:
- Unlimited users allowed, even on the most basic plan
- Total control over your project dashboard and workflows
- Amazing time management and allocation features
REASONS TO AVOID:
- Can be overwhelming to new users
- The search function is a little lacking in performance
6. Bubble PPM – Best PPM Software for Integrated Project Management
PRICING: Available upon request only
Bubble PPM is a modern PPM solution designed to help organisations improve their performance and processes. It is a cloud-based solution that can be accessed from any device. Bubble PPM is suitable for a wide range of organisations and industries and features project portfolio management, resource management, full visibility into departmental process performance, and security of your processes.
One of the standout features of Bubble PPM is its ability to integrate with other solutions. It can be used to exchange data and collaborate with other business tools, such as marketing automation tools. Bubble PPM is a modern PPM solution that can be used for managing all types of projects and will do you proud!
KEY FEATURES:
- Manage every aspect of your project, from resources to strategy to portfolio
- An incredibly clean and straightforward interface that anyone can learn easily
- Full risk management features included
REASONS TO BUY:
- Incredibly customisable and can be integrated with pretty much everything
- Effortlessly create your own workflows however you like
- A demo version is available
REASONS TO AVOID:
- Few export options would make this better
- A parent-child relationship between projects could really help
7. Zoho Projects – Best PPM Software for Collaborative Project Management
PRICING: Free up to three users, then $4 per month per user
Zoho Projects is a project management solution designed for managing projects and processes. It is a cloud-based solution that can be accessed from any device. Zoho Projects offers a wide range of project management features. They include project portfolio management, resource management, total visibility into your workflows, and much more.
It’s an excellent all-around PPM solution that can be used in many industries. Zoho Projects is a modern and feature-rich solution designed for managing projects of all types and sizes. It is a good choice for organisations of all sizes and industries.
KEY FEATURES:
- Comes with 30 project templates to help you get started quickly
- Over 120GB of attachment storage space#
- View your projects however you like, from Gantt to Overview
REASONS TO BUY:
- Unlimited projects on premium plans
- Mobile apps available on both iOS and Android
- Create your own custom project status tags
REASONS TO AVOID:
- A lack of online support
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