As business owners, you should know that your email is one of the most important tools to help grow your company and reach new customers. Email hosting providers make it easy to manage your email services and provide additional features relevant to businesses.
Email marketing helps businesses stay connected with their clients and potential buyers. However, it can sometimes be difficult to choose which email host is the best fit for your business. Below are some email hosting for small businesses.
Top 10 Best Email Hosting For Small Business
- Google Workspace – Best Communication and Collaboration Software
- Fastmail – Best Security-Focused Email Service Provider
- Zoho Mail – Best Professional Email Provider
- Office 365 Outlook – BestMultiple App Integrations Email Provider
- Bluehost – Best Email Hosting For Small Businesses
- IONOS – Fast and Scalable Performance Email Hosting
- Postmark – Best for Fast Tracking and Delivering Transactional Email
- MXroute – Best Email Hosting for Domains
- Rackspace Email – Best email provider for desktop email clients
- Yandex Mail for Domain – Best for Unlimited Online Message Storage
1. Google Workspace: Best Communication and Collaboration Software
PRICING: starts at $6 per user per month
Google workspace is a great option if you want to use Gmail as your primary email address. You can access the full suite of Gmail features, including labels, filters, etc.
KEY FEATURES:
- Unlimited storage space
- Unlimited users
- Customization
- Multiple languages
- Integration
- Easy to use interface
- Collaboration
REASONS TO BUY:
- All the features of Gmail
- Supports multiple languages
- Has good customer support
- Customization
- Unlimited storage space
- Mobile accessibility
REASONS TO AVOID:
- Requires a paid subscription
- Limited customization
- Does not offer much flexibility
- Only supports the English language
2. Fastmail: Best Security-Focused Email Service Provider
PRICING: starts at $3 per user per month
With Fastmail, you get access to the full Outlook desktop application. You can manage contacts, tasks, notes, and also file attachments.
KEY FEATURES:
- Unlimited storage capacity
- Excellent spam filtering
- Built-in webmail
- Integration
- Flexible pricing plans
REASONS TO BUY:
- Very easy to set up
- Strong security
- Spam filtering
- Integrated with Google Apps
- Flexible pricing
- Secured
REASONS TO AVOID:
- Customer service is slow
- Limited storage space
- Difficult to set up
- No Android app
3. Zoho Mail: Best Professional Email Provider
PRICING: starts at $1 per user per month
Zoho Mail has a clean and simple design which makes it very easy to navigate. It allows you to store all your data online and sync your data across different platforms.
KEY FEATURES:
- Email address management
- Efficient search tools
- Powerful filters
- Attachments
- Scheduling
- Multiple inboxes
- Inbox previews
- Smart folders
- Priority labels
- Auto responders
REASONS TO BUY:
- Easy to use
- Clean interface
- Simple navigation
- Good customer support
- Free version available
- Support for multiple platforms
- Good integration
REASONS TO AVOID:
- Limited storage space
- Slow performance
- No Android app
- No Outlook integration
4. Office 365 Outlook: Best Multiple App Integrations Email Provider
PRICING: starts at $6 per user per month
The best option if you want to integrate your email account with your office productivity software. Office 365 Outlook integrates with Microsoft Word, Excel, and many more.
KEY FEATURES:
- Synchronization
- File sharing
- Access your mailbox on all devices
- Offline access
- Organizing
- Tracking
- Multiple app integration
REASONS TO BUY:
- Integration
- Excellent customer support
- Flexible pricing plans
- Available on multiple platforms
- Great features
REASONS TO AVOID:
- No desktop client
- No Outlook integration
- No mobile apps
5. Bluehost: Best Email Hosting For Small Businesses
PRICING: starts at $2.95 per month
Bluehost offers unlimited bandwidth, disk space, and domain name registration. It also supports WordPress, Joomla, Drupal, and Magento CMS auto-installation.
KEY FEATURES:
- Unlimited bandwidth
- Unlimited disk space
- Domain name registration
- Auto-installation of popular CMS
- Uptime guarantee
- Multi-language website builder
REASONS TO BUY:
- Affordable
- Reliable
- Easy to use
- Customer service
- Free SSL certificate
- Easy installation process
- Multiple payment methods
- Multiple languages supported
- Fast loading
REASONS TO AVOID:
- Limited free domain
- Limited disk space
- Limited number of IP addresses
- Limited number of email accounts
6. IONOS: Fast and Scalable Performance Email Hosting
PRICING: starts at $1 per month
This web host has been around since 1999, and it continues to offer excellent services. It offers unlimited bandwidth and disk space as well as unlimited email accounts. It also provides a free SSL certificate.
KEY FEATURES:
- Unlimited bandwidth and disk space
- Unlimited email accounts
- Free SSL certificate
- Unlimited database connections
- Uptime guarantee
REASONS TO BUY:
- Affordable
- Reliable
- Great features
- Scalable performance
- Free SSL certificate
- Technical support
- Good security
- Easy to use
- Multiple languages
REASONS TO AVOID:
- Limited free domain
- Limited number of IP addresses
- Limited number of websites
- Limited number of email accounts
7. PostMark: Best for Fast Tracking and Delivering Transactional Email
PRICING: starts at $10 per month
Postmark is another great option for a simple solution to your email needs. It offers different plans and quite a lot of features ranging in price.
KEY FEATURES:
- Simple user experience
- Built-in spam filter
- Email forwarding
- Auto responders
- Scheduling
- Bulk mail processing
- Integration
- Webmail
- Multiple languages
REASONS TO BUY:
- Robust API
- Easy to set up
- Quick installation
- Fast performance
- Simple user interface
- Good integration
- Good customer service
- Documentation
- Flexible
- Fast tracking
REASONS TO AVOID:
- Limited free trial period
- No support for Microsoft Exchange
- Poor UI design
- Poor spam filtering
8. MXroute: Best Email Hosting for Domains
PRICING: starts at $5 per month
MXroute is an excellent choice if you are looking for a powerful yet flexible email management tool. It offers many advanced features like autoresponder, scheduling, and bulk mailing.
KEY FEATURES:
- Unlimited users
- Supports POP3, IMAP, SMTP, POPS, SMPT, TLS encryption protocols
- Advanced scheduling
- Spam filters
- Dynamic content
- Customizable templates
- User authentication
- Real-time reporting
- File attachments
- SSL certificate
REASONS TO BUY:
- Great pricing
- Easy to use
- Extensive feature list
- Fully customizable
- Customer support
- Rich API
- Well documented
REASONS TO AVOID:
- Limited free trials
- Poor UI design
- 5. Poor performance
9. Rackspace Email: Best email provider for desktop email clients
PRICING: starts at $10 per month
Rackspace has fully-featured email services and everything you need to manage your emails easily. It comes with unlimited storage space, which stores all your emails in one place without worrying about running out of space.
KEY FEATURES:
- Unlimited Storage Space
- Email Forwarding
- Bulk Mailing
- Spam Filtering
- Customized Templates
- Auto Responders
- Scheduling
- Real-Time Reporting
- File Attachments
- Data Backup
REASONS TO BUY:
- Good pricing
- Simple interface
- Powerful features
- Customer service
- Good security
- Good performance
- Robust API
- Well documented
REASONS TO AVOID:
- Limited free trials
- Poor UI design
- Poor spam filtering
- Poor customization
10. Yandex Mail for Domain: Best for Unlimited Online Message Storage
PRICING: starts at $6 per user per month
This email client is a great option if you have a domain name registered with them. They offer features like auto responder, scheduled sending, etc.
KEY FEATURES:
- Unlimited Storage
- Auto Responder
- Scheduled Sending
- Advanced Search Options
- Multiple Accounts
- Password Management
- Customizable
REASONS TO BUY:
- Good pricing
- Great features
- Excellent customer support
- Simple UI
- Well documented
- Robust API
- Good performance
REASONS TO AVOID:
- Limited free trials
- Sever security measures
- Poor spam filtering
- Poor performance
Frequently Asked Questions
Do e-commerce websites require a proper email server?
Ecommerce websites largely use POP3 and SMTP clients to connect with the hosting provider. However, SMTP clients like Postfix and SendMail can be used for sending bulk emails. For this purpose, you can use a POP3 server as well, but then you have to have a valid account with the email service provider.
How much should I spend on my email hosting plan?
The amount you spend should depend on the features you need and the kind of traffic you expect to receive and send. If you are using the website to sell products, it’s better to choose a legitimate email provider and focus on building your brand name. For smaller businesses, it’s better to choose a free service provider so that they can test different email services available online before investing in them.
What are the advantages of buying domain-specific email hosting?
If you have multiple websites, getting a dedicated email server for each one makes sense. Domain-specific email hosting will help you get a dedicated email server for your website. This way, you can have multiple SMTP and POP3 ports to give your customers personalized service. You can easily set up auto responders and schedule sending emails, which is impossible with shared hosting. It also allows you to increase storage space whenever required, which is impossible with shared hosting.
How much storage space do I need?
For a business, you need a storage space that is big enough to store all your emails in one place in case you accidentally lose any of them. With an email service provider that offers unlimited storage space, you won’t have to worry about losing your emails because of your server’s lack of free space.
What is the size limit for message attachment?
There is a message limit bound of about 50 MB. However, there is a requirement, when sending larger messages.
Resources
https://www.cloudways.com/blog/email-hosting-for-small-business/
https://zapier.com/blog/best-email-hosting-services/
https://blog.runcloud.io/best-email-hosting-for-small-business/
https://www.googleadservices.com/pagead/
https://fitsmallbusiness.com/best-business-email-providers/