The corporate and business world has moved on from the use of manual project management practices. These days, there are solutions and software that ensure that you don’t need to meet employees and team members in person before you assign tasks to them and determine their progress level on the designated tasks, amongst other project management processes.
However, when it comes to project management software, some of the names you will hear include ClickUp and Smartsheet. These softwares are leading project management tools, and this article seeks to review and compare these two solutions, touching on their features, differences, and similarities.
The Main Differences between ClickUp vs Smartsheet summarized
The main differences between the two project management software include;
| ClickUp | Smartsheet |
| Has a free pricing plan | Doesn’t allow for a free pricing plan |
| Has more task management features | Has few task management features |
| Has fewer capabilities for portfolio management | Comes with extensive portfolio management |
| Allows for only customization automation | Allows for more task and workflow automation |
| Doesn’t allow for the technical project management process | Allows you to track dependencies, priorities, and lean management |
ClickUp vs Smartsheet: Features & Capabilities
Both tools have features that allow you to collaborate with team members, provide multiple views for information, and have mobile access. This is how these features compare to each other.
Multiple Views
This feature allows you to view the information from your organization in different ways. Smartsheet allows users to enjoy this feature by allowing them to switch between the Gantt view, Calendar view, grid, and Card views. These view options have their peculiarities. For instance, the grid view allows you to attach documents directly to a sheet while the Gantt view allows you to adjust the start and end dates of tasks using the drag and drop functionality.
As for ClickUp, you can choose from nine different view types. These view types include box, list, Gantt, mind map, calendar, board, workload, activity, and timeline views. As it is with Smartsheet, these view types have their peculiarities. However, these peculiarities are different from that of Smartsheet. For instance, the Gantt view on ClickUp allows you to visualize task dependencies as opposed to that of Smartsheet which allows you to use drag and drop functionality to adjust start and end dates for tasks.
Collaboration
Smartsheet allows you to connect and work seamlessly with your team members through its content proofing and collaboration feature. Your team members, clients, and supervisors will be able to provide comments and provide content review proof without needing access to the sheet. This software uses annotations, conversations, and approvals to provide feedback on content.
The collaborative features on ClickUp include real-time syncing, team reporting, multiple assignees, comment editing, real-time editing, and mentions. There are also emojis, comment assigning, screenshot editing, image pasting capabilities, and discussion features that allow for collaboration among team members. ClickUp also has a collaboration detection feature that allows you to know if others are commenting, editing, or discussing your work, which allows for better collaboration and helps avoid collisions.
ClickUp vs Smartsheet: Pricing
The pricing plan used by ClickUp is four in total. They include the Free plan, Unlimited plan, Business plan, and Enterprise plan. The free plan is forever but has limited features. For instance, you only have 100MB of storage space as compared to the unlimited storage space that users on the Unlimited plan will enjoy. The Unlimited plan costs $5/month, the Business plan costs 49/per month, and the price for the Enterprise plan varies depending on the company size and its requirements.
As for Smartsheet, there is no free plan, and there are only three pricing plans namely Individual, Business, and Enterprise. The individual plan costs about $14 per month while the business plan costs $25 per month for one user. As for the Enterprise plan, you may have to reach out to Smartsheet to get a custom price, based on your requirements.
Reasons to choose Clickup over Smartsheet
ClickUp remains a better option than Smartsheet if you are an individual or you are running a personal business. ClickUp is cheaper, provides you with the flexibility that an individual needs and remains very simple and user-friendly. You can use ClickUp for a long time without needing to pay a dime, as long as the basic features that come with the free plans are sufficient for your needs. And this is usually the case with individual users and those running a small business with meager project management needs. This is unlike Smartsheet whose features are better suited and attuned to the needs of medium and large-sized businesses and organizations.
Reasons to choose Smartsheet over ClickUp
While Smartsheet is better suited for businesses and corporations, it is way easier to use and navigate than ClickUp. Also, if you are looking to get premium workflow and task automation features, Smartsheet remains is better than Clickup. The same thing goes for portfolio management features and other advanced project management capabilities. You will be able to work seamlessly with your team members and other employees, all thanks to the super impressive features embedded in the Smartsheet software. All of these are reasons why many businesses choose Smartsheet over ClickUp.
The Similarities between ClickUp and Smartsheet
there are a few similarities between the two tools. First off, both Clickup and Smartsheet use Kanban and Gantt charts to provide visualization features for users. The two software also has mobile versions for people using iPhones and Android devices. Finally, both tools have FAQs and tutorial videos to guide new users on how to use the software.
ClickUp and Smartsheet Alternatives
The following are some of the leading alternatives to the two project management software;
Wrike
This tool helps businesses manage their projects from the creation and delegation of tasks to the visualization and organization of plans and workflows. The tool is perfect for operations, IT, Product, Project, and Marketing teams.
Jira
This software provides a simple and powerful way of tracking and managing issues. The tool helps you manage issues such as bugs, enhancements, features, and tasks. Jira can also be used for group task cataloging, bug tracking, and project management.
ClickUp vs Smartsheet: Final Verdict
Both of ClickUp and Smartsheet are important to project management software that businesses and organizations need to optimize their processes and ensure that team members meet up with the deadline attached to tasks. While ClickUp is the cheaper of the two, it has fewer features than Smartsheet which is better suited for the use of businesses and large corporations.
FAQs
Does ClickUp integrate with Smartsheet?
While it is not clear whether ClickUp allows you to integrate directly with Smartsheet, other third-party tools help you integrate the two software. Thus, if you happen to have the two software in use, third-party tools like Zappier can help you automate the integration of the two software.
Is ClickUp a Database?
One of the numerous features of ClickUp is that it also functions as a content management tool. This feature ensures that you enjoy both the collaboration features as well as an ideal content database tool.
What is the storage size for Smartsheet?
The storage space allocated to users on Smartsheet is 100Gb per user. This storage space remains the same if many people are using the tool as one user. The storage space allocated depends on the pricing plan the user is on.