Project management is an important aspect of every business. The need to organize schedules, activities, and tasks, and ensure that each of these activities flows seamlessly into each other is very vital. This is because the seamless merging of these activities ensures that the business or organization operates optimally.
Until recently, spreadsheets are used to handle project management activities. However, thanks to the development in the tech space, some solutions help you achieve seamless project management integration. In this article, we will be comparing two of these project management solutions, namely, Airtable and Monday.com.
Main Differences between Monday.com vs Airtable
The difference between the two project management solutions are as follows;
| Monday.com | Airtable |
| Tracks tasks and their completion | Focuses on data gathering |
| Uses a well-developed chat system | Allows for limited team interactions |
| Has more features for project handling | Has fewer features for project handling |
| Best suited and designed for groups | Aimed at individual users |
| Provides only a board view | Allows for 3D model option |
| Allows for a few integrations | Allows for more integration |
Monday.com vs Airtable: Features & Capabilities
Some of the core features and capabilities of Airtable include
- Customization: This is one of the features that make this project management tool better than spreadsheets such as Google Sheets or MS Excel. It allows you to manage your projects and store your data using tables, columns, formulas, filters, and comments.
- Base: The base is a feature by Airtable that makes the storage and retrieval of data as simple as possible. It works like a central spreadsheet that displays all information that you have stored for your organization or business. It could be the data on your business revenue or the list of your highest paying clients, Airtable makes it easy to store, track and access this information.
On the other hand, Monday.com equally has a feature known as boards. Boards work like the building block of this project management system. It allows you to set up tasks, check if and when these tasks are completed, and also communicate with team members and other colleagues. The project management tool has several templates from which you can choose the best one to help you set up your board. This includes the daily task tracker template, the content planning template, or the event planning template.
If you wish, you can also build a board from scratch. Elements that you will need to make the board whole and functional include;
- The project status
- Employee Names
- Some calculations
- And the due dates for tasks initiated
Monday.com also has features that help you designate tasks for people. These people will get notified of the designation, and you will also be able to see their progress on the task. The task can be marked as either done, stuck, or in progress.
Finally, it also allows you to either display or hides certain pieces of information on your board. You can hide sensitive information such as remuneration for employees, and ensure that only a select few have access to this information.
Monday.com vs Airtable: Pricing
There is four pricing system on Monday.com, namely basic, standard, pro, and Enterprise. These pricing systems are set in a group of five users, with four users counting as a user. The pricing for the different packages includes $39/month for basic, $49/month for standard, $79/month for pro, and the price for the enterprise package varies.
As for Airtable, you may need to pay between $0 and $20 per month depending on the type of plan you want. The Free Plan, which allows you to use the tool for $0 features basic project management tools. However, if you want to use premium features such as blocks, restricted shares, and customized forms, you may need to go for the paid plans.
Reasons to choose Monday.com over Airtable
Monday.com remains a better option over Airtable due to many reasons. First off, it offers the status option through which you can view the progress of tasks initiated and designated to team members. You don’t need to call a meeting to know their progress. Monday.com also offers seamless integration with important software and solution such as Zendesk, Slack, Github, and Gmail. Finally, you get to enjoy code-free automation for your tasks with Monday.com. For instance, if a task is set into the ready for approval mode, you can set an automation that reminds the supervisor to approve the task.
Reasons to choose Airtable over Monday.com
The reason why you should use Airtable over Monday.com includes the extensive array of third-party services that you can integrate the solution with. You can integrate Airtable with Mailchimp, Dropbox, and Slack, among other third-party software. You can also alter the way your data is viewed on Airtable, and this doesn’t only include adjusting specific fields.
The Similarities between Monday.com and Airtable
While these two solutions have different features, capabilities, and operations, they share certain similarities. Both solutions offer the mobile version of their products. This makes it easier for people and businesses to use. Both of these tools also provide a payment plan for different features. And finally, there is an extensive array of tutorials and self-help materials to help users find their way on both platforms.
Monday.com and Airtable Alternatives
Apart from these two, there are other project management tools and data management extensions that work in similar ways or provide even better service and features than Airtable and Monday.com. You can also consider some of these alternatives if Airtable and Monday.com are too expensive or don’t adequately solve your problems. These alternatives include Trello, Smartsheet, ClickUp, Nifty, Quip, and Microsoft Excel Online.
Monday.com vs Airtable: Final Verdict
Both solutions are very useful and great for the project management thing. However, you will enjoy using Airtable if you are a freelancer and you need to store your workflows, portfolio, and tasks all in one place. It is user-friendly and also cheaper which makes it a better investment for an individual. But if you are running a business, organization, or any enterprise that has to do with teams and employees, Monday.com is your best bet.
FAQs
Can I get a non-profit discount with Monday.com and Airtable?
Monday.com provides a discount for a non-profit organizations. All you need to do is fill out a form on Monday.com’s website and they will reach out to you with their discounted pricing plans. On the other hand, Airtable offers a 50% discount for non-profits on their Pro and Plus plans. However, you need to apply before getting this discount.
How is the security on Airtable?
The data management tool takes security very seriously and as a result, it uses a lot of mission-critical and sensitive use cases. These use cases are SOC compliant and use AWS hosting infrastructure for added security and protection. Airtable also runs scans on applications daily and at the end of the month, runs an endpoint scan.
Can I get my money back from Monday.com?
The refund policy provides that you get a full refund if you change your mind within the first 30 days of purchasing an annual plan. All you have to do is cancel the plan, and reach out to the support agents to explain the reason for canceling the plan. However, if you cancel the plan after thirty days, you won’t be eligible for any refund.