Monday.com and Smartsheet are part of the most commonly used work operating software by businesses and teams to run and organize company projects and manage workflow. Both of them are helpful project management and organization tools and are used by both small-scale and large-scale businesses and corporations. However, although Monday.com and Smartsheet share some similarities, each has its own distinctive and unique features. Keep reading if you are confused about which one to use or are merely curious to learn the differences and similarities between Monday.com and Smartsheet.
Main differences between Monday.com and Smartsheet
| Monday.com | Smartsheet | |
| Pricing | Good pricing | More affordable |
| Support | More support channels, including 24/7 live rep and Forums. | Fewer support channels |
| Languages | Supports more than 13 languages. | Supports about 8 languages. |
| Guest actions | Guests cannot view and edit sheets on all plans. | Can be done on all plans. |
| Features | Integrated time-tracking feature | Absent |
| Subscriptions | Free plan | No free plan |
Monday.com vs. Smartsheet: Features and capabilities
Features and capabilities of Monday.com
- Social media management: Monday.com’s social media management feature allows users to manage their social media pages directly from their Monday.com dashboard without leaving the system.
- Panic mode feature: This data protection and security feature is useful in cases of account compromise and security breach.
- Customizability: Monday.com allows users to tweak and customize the software to suit their unique needs. It has preconfigured and customizable templates.
- Intuitive user interface and visualization: Monday.com uses Gantt charts, Kanban boards, maps, and timelines for data visualization. The software is very easy to use and even offers free live webinars for users’ education.
- Team collaboration: Monday.com has a file-sharing feature and workflow tracker. It also has a permission control feature for users to set roles and permission levels for invited team members.
- Automation: Monday.com offers automation in workflow for ease and speed. It features automatic time capture, automated scheduling, and mass update features.
Features and capabilities of Smartsheet
- Activity dashboard and tracking: Smartsheet has an activity dashboard for activity management, planning, and tracking. It also offers cost-to-completion tracking and certification tracking.
- Client management: Businesses can manage their clients through Smartsheet’s dedicated client portal. It also has an EMR/HER feature that provides a central location for users to store patients’ records, test results, and medications.
- Customizability: Users can customize templates, reports, and even notifications.
- Collaboration tools: Smartsheet is excellent for file-sharing and transfer. It also has workflow configuration and management features and uses agile methodology and data synchronization.
- Project Management: Smartsheet is effective for project management, planning, and scheduling. It offers electronic data capture and real-time updates. Users also get remote access control, integrations, and add-ons.
Monday.com vs. Smartsheet: Pricing
Although Monday.com has a free plan, Smartsheet has an overall better pricing. Free collaborators on all Smartsheet plans can contribute to any Smartsheet items shared with them, whereas Monday.com requires paid licenses for guests on some plans.
Monday.com Pricing
- Free trial
- Free version (up to 2 seats)
- Basic plan (costs $8/ month)
- Standard plan (costs $10/month)
- Pro plan (costs $16/month)
- Enterprise plan (available on request at varying prices)
Smartsheet Pricing
- Free trial
- Pro plan (costs $7/ month)
- Business plan (costs $25/month)
- Enterprise plan (available on request)
Reasons to choose Monday.com over Smartsheet
Although both software offer automation in workflow management, Monday.com offers 4 additional tools (Monday Dev, Monday Projects, Monday Sales CRM, and Monday Marketer), which are custom-tailored for unique teams, making for better workflow management.
Also, while Smartsheet offers a few different views for tasks, Monday.com offers much more–up to 10 views, including Kanban View and Timeline View, among others.
In addition, Monday.com has a free version that supports up to 2 users, whereas all Smartsheet plans are paid.
Monday.com is also the better option for social media management through its unique feature that lets users manage their social accounts without leaving the platform.
Reasons to choose Smartsheet over Monday.com.
Smartsheet has more customizable notification options such as email, approval requests, mobile push, and messaging apps, unlike Monday.com, which has only email and push notifications.
Smartsheet is more affordable than Monday.com and even allows free collaborators to view and edit these sheets and reports on all Smartsheet plans, unlike Monday.com, which grants guests read-access only on some plans and requires paid licenses on other plans.
Smartsheet is more suitable than Monday.com for Healthcare management because it provides a unique central location for storing patients’ records and monitoring patients’ progress in a HIPAA, CCPA, and GDPR-compliant manner.
Similarities between Monday.com and Smartsheet
Both allow users to integrate third-party apps and programs into the software.
Both offer customizable templates and allow automation in workflow management.
Both employ Gantt Charts and Kanban boards to aid visualization.
Both support file-sharing between team members and offer free trials.
Monday.com and Smartsheet Alternatives
- Workzone: Workzone is relatively easier to use and includes features such as time tracking, resource allocation charts, and visual dashboard reporting. It also has personalized to-do lists that help team members stay on track.
- ProofHub: ProofHub is an excellent alternative to Smartsheet, which provides easy-to-use project management tools, supports collaboration on projects, and allows users generate interactive timelines.
- Basecamp: Basecamp simplifies project management and supports team collaboration. It even has a free version for personal use.
- JIRA: JIRA is well-known for its issue tracking and prioritization abilities. It is also highly customizable and supports the Kanban project method.
Monday.com vs. Smartsheet: Final verdict
Both Monday.com and Smartsheet are handy tools for project planning, team collaborations, task management, and workflow management. They can be used in marketing, CRM and sales, construction, IT, and content management, among other functions. Both of them have similar as well as varying features that are suited for different purposes. Therefore, it is imperative that in deciding which software is better suited for your organization, you should consider various factors such as type of business, project needs, the company’s financial capability, use case, business size, and customer base, among others.
FAQ
Can I integrate Monday.com with Smartsheet?
Yes, you can integrate Monday.com with Smartsheet using various methods; one of such methods is by using the Appy Pie or Zapier software which lets you connect and automate multiple workflows between Smartsheet and Monday.com.
Is Monday.com cheaper than Smartsheet?
No, it isn’t. Although Monday.com offers a free plan, Smartsheet is relatively cheaper and more affordable.
Can I share Smartsheet with non-users?
Yes, you can. Smartsheet users or collaborators with admin access can publish a sheet and then grant access to a non-Smartsheet user through a public URL or embed the sheet on a website.
What can I use in place of Monday.com?
There are a lot of great alternatives to Monday.com; these include Workzone, Bitrix24, Basecamp, and JIRA, amongst others.
Does Smartsheet have an app?
Yes, Smartsheet has a mobile application that works on Android, iOS, and Mac. It also has a web version for PC.
Can I use Smartsheet for free?
Yes, you can use Smartsheet for free by opting for the 30-day free trial. However, after the free trial period, you’ll be required to subscribe to a Smartsheet plan to continue using Smartsheet.