Email is something that we all use every day, multiple times a day. For small businesses, it is essential to operate email through a secure provider to protect valuable information being transferred back and forth. Email is actually one of the most susceptible forms of online communication to hacking. With this being said, it can be hard to know which secure email provider is right for you and your small business. To help make the decision as easy as possible, we have compiled a list of the best secure email providers available today.
8 Most Secure Email Providers for Small Businesses
- HubSpot – Most Secure Small Business Email Provider for Email Marketing
- Mailfence – Most Secure Small Business Email Provider for Digital Office Tools
- PrivateMail – Most Secure Small Business Email Provider for Cloud Storage
- Zoho Mail: Most Secure Small Business Email Provider for Collaboration Tools
- Mailbox.org – Most Secure Small Business Email Provider for Google Alternative
- Hushmail – Most Secure Small Business Email Provider for Ease-of-Use
- ProtonMail – Most Secure Small Business Email Provider for Affordability
- Posteo – Most Secure Small Business Email Provider for Anonymity
1. HubSpot – Most Secure Small Business Email Provider for Email Marketing
PRICING: Free Plan Available, Starter Plan – $50/user/month, Pro Plan – $1780/user/month
HubSpot is mainly known for its broader CRM business solutions, including its email marketing tools and templates. However, their email hosting platform comes with secure encryption and authentication tools. HubSpot guarantees the security of all business tools on their platform: secure email, marketing, CMS, website builders, and more.
KEY FEATURES:
- Single sign-on for Enterprises
- SPF, DMARC, DKIM, and BIMI authentication
- Marketing and Sales Data Synchronization
REASONS TO BUY:
- Provides an all-in-one tool
- Encrypts and secures more than just email
- Easy to deploy
REASONS TO AVOID:
- Limit of 1,000 customizable fields
» MORE: Most Secure Email Providers For Personal Use
2. Mailfence – Most Secure Small Business Email Provider for Digital Office Tools
PRICING: Free Plan Available, Entry Plan – $2.63/month, Ultra Plan – $26.68/month
With a free plan that offers more than 500 MB of storage, Mailfence is a fantastic option for anyone looking to gain a secure email provider. They guarantee end-to-end encryption and two factor authentication. Mailfence can be an extremely useful tool for any business with a large quantity of invoices, inventory, or data analytics. The platform offers a multitude of office tools that are useful to all businesses looking to get more organized.
KEY FEATURES:
- Password Manager
- Digital Calendars and Messaging
- 500 MB of free document storage
REASONS TO BUY:
- Similar interface and usability to that of Gmail or Outlook
- Affordable Plans
- Email Provider with billing plans according to how fast you scale
REASONS TO AVOID:
- Platform doesn’t support `Copy to folder’ filter
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3. PrivateMail – Most Secure Small Business Email Provider for Cloud Storage
PRICING: Standard Plan – $8.95/month, Pro Plan – $15.95/month
If you are looking for a secure email provider that adds an extra level of security through cloud storage, then PrivateMail is a great choice. This provider offers end-to-end OpenPGP encryption and thanks to AES 256 encryption, all data is secured in the cloud, not just over email.
KEY FEATURES:
- Self-Destructing Email Feature
- Ability to decrypt files
- Secure Cloud Storage
REASONS TO BUY:
- Offers an additional way to secure data
- Servers are U.S. based (good for U.S. based companies)
- After downloading files, can decrypt files locally or leave them in encrypted form
REASONS TO AVOID:
- No non-PGP option with encrypted email
» MORE: Insightly Email Marketing Tools
4. Zoho Mail: Most Secure Small Business Email Provider for Collaboration Tools
PRICING: Free Plan Available, Premium Plan – $4/month, Workplace Plan – Custom Billing/starting $3/month
A popular choice, Zoho Email’s Workplace Plan offers a number of team collaboration tools that are beneficial for presentations and communication between clients, customers, or business partners. Zoho uses a unique method of asymmetric encryption that makes each user’s signature distinct to each email, so there is no spoofing.
KEY FEATURES:
- Word Processor
- Spreadsheet Software
- Webinar Platform
- Chat Feature
REASONS TO BUY:
- High praise for ease of use
- Customizable Settings for all mailboxes in one place
REASONS TO AVOID:
- Can be complicated to add more storage
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5. Mailbox.org – Most Secure Small Business Email Provider for Google Alternative
PRICING: Standard Plan – $3.16/month, Premium Plan – $9.47/month
If you are looking for an interface that is as easy to navigate as Gmail or Microsoft Outlook, then Mailbox.org is a great alternative. Its interface is surprisingly similar, and the platform offers a number of useful tools for business owners and employees.
KEY FEATURES:
- Video Conferencing
- Encrypted Cloud Storage
- Address Book
- Digital Calendar and Task Planner
REASONS TO BUY:
- Register and makes payments with anonymity
- Powered by eco-friendly recourses
REASONS TO AVOID:
- PGP protocol doesn’t support encryption of subject lines and metadata
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6. Hushmail – Most Secure Small Business Email Provider for Ease-of-Use
PRICING: SMB Plan – $5.99/month, Healthcare Business Plan – $7.99/month, Law Plan – $9.99/month
Boasting one of the longest and most experienced resumes in the secure email provider space, Hushmail has a formula for simplicity. Their service is incredibly easy to use and very popular amongst healthcare businesses. It also has customizable business plans for companies in a variety of industries.
KEY FEATURES:
- Support for HIPAA compliance
- PGP encryption
- IMAP and POP support
REASONS TO BUY:
- Hushmail offers separate billing plans to support your specific business needs
- Hushmail creates a separate archive account to track information for auditing purposes
- Secures a sense of privacy and secrecy within healthcare and law industries
REASONS TO AVOID:
- Dated User Interface
- No Android App available
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7. ProtonMail – Most Secure Small Business Email Provider for Affordability
PRICING: Free Plan Available, Plus Plan – $5/month, Pro Plan – $8/month
There is a reason ProtonMail is the most common secure email provider. They offer a number of affordable plans for all types of users. All accounts are automatically created with PGP key management. The service is completely free for users who send less than 150 messages per day and don’t require a lot of storage.
KEY FEATURES:
- Self-Destructing Emails
- Zero-Access Encryption
- Mobile Application
- Custom Domains (paid plans)
REASONS TO BUY:
- No spam
- Lots of support/help resources
- Lots of organizational tools including folders and tags
REASONS TO AVOID:
- Spam filter can be too protective, hiding legitimate emails
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8. Posteo – Most Secure Small Business Email Provider for Anonymity
PRICING: Starting Plan – $1.05/month (2GB of storage) – $0.25/extra GB/month
There are a number of reasons that you or your associates might wish to register an email account anonymously. Posteo is a perfect platform for business owners who prioritize privacy above everything else. It has been a common choice for activists, journalists, and respective news agencies. Posteo doesn’t uses end-to-end encryption by default, but users can activate it with the click of a button. The service encrypts your information in transit and at ending point.
KEY FEATURES:
- Open Source
- Anonymous Registration and Payments
- Encrypts subjects, metadata, attachments in addition to headers and body
- Supports POP, SMTP, and IMAP protocols
REASONS TO BUY:
- Their Migration Service makes for an easy transition from Outlook or similar platform
- Servers run on clean energy from Greenpeace Energy
- Extremely affordable program
REASONS TO AVOID:
- Custom domains are not supported
» MORE: Online Email Marketing Courses
References and Links:
- https://www.hubspot.com/
- https://mailfence.com/
- https://privatemail.com/
- https://www.zoho.com/mail/
- https://mailbox.org/en/
- https://www.hushmail.com/
- https://protonmail.com/
- https://posteo.de/en