In a company’s software ecosystem, video conferencing software could also be a really versatile tool. Internal check-ins, conference calls, external meetings, and presentations are among the advantages derived from these solutions. Many video conferencing systems also include functionalities outside of video conferencing, like file sharing and instant communication, which let teams collaborate even when the core video calling functionality isn’t being used.

Many video conferencing systems are accompanied by rich feature sets that allow collaboration and communication on multiple fronts, in addition to the primary video calling feature. Simple voice calling without video, whiteboarding and screen sharing tools, and call recording tools are all illustrations of this. Understanding which of those functionalities your company might want in addition to video conferencing is critical to selecting the proper platform or application for your needs.

The Most Important Advantages of Video Conferencing Software

  • Long-distance and international communication solutions that are less costly assist you in economizing resources.
  • Remove geographical restrictions by allowing your staff to work from anywhere.
  • By allowing more participation through screen sharing and file sharing, you’ll improve team communication.
  • Allow workers to attend meetings from the comfort of their own offices to save lots of money on travel.
  • Video conferencing software provides all of the benefits of face-to-face communication without the added expense of commuting or travel. For many organizations, this means that there will be no communication breakdowns for remote staff, potential customers, or external stakeholders. This is very beneficial to small businesses that are eager to expand without incurring high travel expenses.
  • Some video conferencing software contains features that are almost like those found in webinar software. Because free webinar software is not easy to get, some people opt for standard video conferencing solutions to suit their needs rather than paying for an upscale webinar service.
  • Can be used to link teachers and students. Video conferencing facilities are sometimes incorporated into online learning platforms or learning management systems. These services are particularly tailored to the web learning environment, & they usually include features like file sharing, polling, and whiteboarding to successfully replicate a physical learning environment.
  • The finest video conferencing platforms, as well as applications, make it simple to communicate online with coworkers, colleagues, and family members through video conversations and meetings.
  • Cloud technology has been advancing over the years and because of this, dependable video conferencing is more accessible and cheap, and it can now readily serve the fashionable office. During this epidemic, video conferencing has proved to be our saving grace.
  • Many organizations are ready to continue operating despite the pandemic because of the availability of video conferencing solutions. This allows workers to work remotely from the comfort of their homes and use conferencing solutions to attend any conferences or meetings the company may have; this includes updates & general communications.
  • Climate change has world leaders on the edge of their seats in recent times. Video conferencing solutions offer a way to curtail the hazards of commuting daily to work in automobile vehicles. Also using video conferencing solutions will not only benefit the environment but also businesses and employees who spend money to go to work on a daily basis.

What Sorts of People Use Video Conferencing Software?

Video conferencing software could also be utilized in a variety of ways by businesses of all sizes. For organizations with many branches or top management in several places, it’s proved to be a useful check-in tool. SMEs also utilize it to broaden their prospects and communicate with staff without having to travel. Even mid-market and enterprise-level companies utilize video conferencing to speak with stakeholders and prospects on a daily basis.

Many free video conferencing solutions are also very accessible, making them a useful tool for freelancers and other self-employed people. Free versions of video conferencing services are generally available, with limited capacity that’s better suited to single users.

Video conferencing platforms or applications available to businesses are also available to individuals who want to stay in touch with family & friends. Both corporate and residential customers are frequently served by equivalent video conferencing services.

As a result, we’ve covered the top-of-the-chain video conferencing platforms and applications. Let’s consider eight of the absolute best within the market.

Top 8 Best Video Conferencing Software

1. GoToMeeting

Website: https://www.gotomeeting.com

Why Buy GoToMeeting?

  • GoTo Meeting has a very mobile-friendly interface.
  • Good applications
  • Upgrade to VoIP

LogMeIn offers a separate web conferencing service called GoToMeeting. It offers voice as well as video conferencing, it also offers screen sharing, needless to say. GoToMeeting may be considered a mobile video conferencing program.

Part of the features that distinguish GoToMeetings is the mobile-friendly interface. Users can start meetings from their mobile device anywhere & anytime. Other big-name software brands find it difficult to add this to their features. There are additional options for improving call quality as well as image quality. There is also a one-tap invitations feature that users can click to join conferences and chat.

Mobile applications are available for Android & iOS, & they have an outsized number of favorable reviews, which contrasts with other providers that struggle to reconcile quality and usefulness with the use of mobile.

Considering the cost, the very basic payment option includes virtually all typical services and features. Even the 150-person maximum is cheap, and for many firms, this is often all that’s necessary.

The business plan option extends the number of users to 250 & adds a couple of admin functionalities. This includes tools for drawing & mouse sharing. Up to three thousand participants are allowed to participate in conferences on the Enterprise package.

While GoToMeeting features a lot of positive features, if you are seeking a company VoIP solution, GoToConnect is the right fit for you. It offers a cloud-based telephone system that has GoToMeeting included in the package. It also might be less expensive to check-ins.

2. RingCentral Video

Website: https://www.ringcentral.com

Why Buy RingCentral Video?

  • RingCentral Video has some very comprehensive features
  • Also the integrations are superb
  • They have powerful analytics
  • Strong performer overall

RingCentral Video is an office video conferencing software. All of RingCentral Video’s plans provide the entire set of features. Among the features are recording and scheduling video calls as well as annotation and chat.

RingCentral’s most notable feature, however, is its integration of Microsoft 365 & slack as well as Google Workspace. Users may now plan and initiate calls straight from these third-party services. Users can also link their calendars with RingCentral to ascertain their daily schedule in real-time. RingCentral is additionally perfect for organizations that currently use the aforementioned platforms for collaboration due to its cross-platform connectivity.

Another useful feature is the dashboard of RingCentral’s analytics, which allows managers to ascertain how users are using the service & pinpoint any issues with the performance right down to the precise location, internet service provider, network, & endpoint. RingCentral is particularly appealing to businesses that video quality & performance are a priority.

Comprehensively, RingCentral Video may be a strong performer that gives organizations top-notch video conferencing access. It’s full of features, gives administrators tons of power, and is made to work with web browsers, so there is no need for other software or apps.

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3. Microsoft Teams

Website: https://www.microsoft.com/en-ww/microsoft-teams/group-chat-software

Why Buy Microsoft Teams?

  • Schedule invites
  • Captioning
  • Background blur
  • Complete integration of Microsoft 365
  • Schedule invites
  • 10,000+ meeting participants
  • Background blur

Microsoft Teams allows users to host a video/audio conference with one person or group of individuals, all from one application. Webinars or large conferences with 10,000+ people can be organized by administrators.

Calls could also be simply planned and invitations sent across the business because of full connectivity with Microsoft 365. External visitors can join the meetings from their browser without having to download the program.

Microsoft Teams has all of the features you’d expect from a top video conferencing platform, like call recording, chat, background blur, & screen sharing. The platform’s reference to Microsoft 365 elevates it to the forefront of video conferencing & digital workplace integration.

Users may join conversations from nearly anywhere because of the platform’s strong video conferencing functionalities and hardware choices. Mobile devices, PCs, & Bluetooth headsets for conferencing can allow you to communicate while you’re working alone or on the road.

Comprehensively, Microsoft Teams may be a good fit for companies that are already using Microsoft 365 and want to rethink their data communication & collaboration environments.

4. Google Meet

Website: https://meet.google.com

Why Consider Google Meet?

  • Integration with Google Workspace
  • Simple and straightforward to use
  • Now Free!

Google Meet is an office productivity software developed by Google (formerly referred to as G-Suite). Google Meet, which just underwent a rebranding, promises to deliver a world-class conferencing experience.

It was created particularly for corporate purposes and may accommodate many users at a time. The smart participation feature as well as its fast interface enables users to connect without having to wait for long.

Google Meet is an enhanced version of Google Hangouts that promises to make working with external customers simpler. It accomplishes this by delivering an internet application experience. This eliminates the necessity to download any software. Secondly, it provides a dial-in number, dedicated to this service so that it would also allow personnel on the move to participate but also ensures that line quality is maintained and drop-outs won’t occur.

Google Meet can operate with current conferencing gear and has specialized apps for mobile devices within the AppStore & PlayStore. For Skype for Business users, all that’s necessary is that Google Meet adheres to SIP & H.323 grade. This is often also true for Lifesize, Polycomm, & Cisco. You can also use Pexip Infinity to participate in Hangout meetings.

Another important advantage of being on Google Workspace is that it’s simple to integrate data resident on other apps, like Google Calendar, for scheduling meetings & also build-up event details as required anytime people check-in.

Another significant benefit of Hangouts is that it doesn’t have the high monthly fees that other platforms require.

In the end, Google Meet may be a real business-level conferencing service provider that does not need large upfront hardware expenses, making it particularly accessible to organizations of all sizes.

5. Zoom Meetings

Website: Https://zoom.us/meetings

Pros to purchasing

  • Free tier
  • Has a user-friendly Interface

Cons

  • Could enjoy better security measures

Zoom Meetings may be considered a video conferencing & chat service for laptops & mobile phones that aspires to be simple to configure and scale.

Not only can it deliver audio & high-definition video, but it can also accommodate as many as 1,000 people directly and as many as 49 films on one screen, but huge groups are generally best served by large-screen monitors.

The meetings and transcripts could also be stored locally or on the cloud, with texts that are searchable for easy work. Collaboration is additionally built-in; participants having the ability to perform screen sharing and collaborate to offer their tidbits and ideas as required.

A team chats feature adds a searchable history, sharing of files, & a 10-year archive to the combination. Meetings could also become 1-on-1 conversations. For both meetings and shared files, you have built-in security, using 256-bit TLS encryption, and automatic Scheduling are often done with the help of ical or Gmail, or Outlook.

To make things even better, a free plan rich in features is obtainable, with a capacity of as many as 100 individuals and a duration of 40 minutes. However, there are no additional features for team management & administration, also as specialized corporate and enterprise usage.

6. BigBlueButton

Website: Https://bigbluebutton.org/

Reasons to think about buying BigBlueButton

  • Best Online learning Platform
  • Virtual classrooms are available
  • Online whiteboards are also available
  • Breakout room is also a feature

BigBlueButton features make online learning and webinars fun and engaging. You will be able to do video & audio sharing, presentations, as well as collaborating with participants whilst employing a whiteboard, chat features, & notes.

BigBlueButton performs better than typical video conferencing platforms in terms of functionalities that will be utilized in the virtual classroom. For instance, there is the multiuser whiteboard where you can split students into breakout rooms so they can solve problems together.

BigBlueButton can be considered as the hottest open-source platform for video conferencing for online education. It’s more complicated to configure than other video conferencing options, but it is free & includes all of the functionalities of pricey commercial video conferencing platforms; the performance is also superb.

7. BlueJeans Meetings

Website: https://www.bluejeans.com/

Reasons to subscribe to BlueJeans Meetings

  • It has a thirty-day free trial
  • Supports Dolby Voice
  • Analytics is also available

BlueJeans started in 2009 & headquartered in California. BlueJeans video conferencing technology is cloud-based and interoperable.

Although BlueJeans doesn’t have a free plan, it does provide a thirty days free trial. Its’ three price categories, start at $50 for as many as 50 people that can connect using a PC, iOS/Android phone. Meetings also have dial-in phone numbers. Additional recording hours, rooms, as well as calendar assistance, are all included within the premium subscriptions.

In over 40 countries, BlueJeans offers free phone audio and supports Dolby Voice. This might appeal to consumers who are more concerned with the standard of the video than with the number of features offered by the video conferencing provider.

BlueJeans appears to have lesser features than a number of its closest competitors. But, this is often overshadowed by the standard of their service and, therefore, the incontrovertible fact that consumers may test it out free of charge for 30 days to ascertain whether it meets their needs.

With this futuristic video conferencing technology, think beyond the box.

8. Lifesize

  • Website: https://www.lifesize.com/en/

Why buy Lifesize

  • You get hardware devices along with your purchase
  • Supports video in 4K resolution
  • Free tier

The video conferencing quality of Lifesize is High-definition. It also provides touchscreen, endpoints, room phones, & collaboration using cloud-based technology.

There are three price categories for Lifesize. Lifesize Go is a free browser-based option that can be used to host unlimited video calls. This includes sharing of the screen on a personal computer, no meeting length limits, and no software downloads.

Lifesize Standard may be a small-team solution that has limitless meetings, Single check-in (SSO), personal meeting customer service support, and single chat & support. Small and medium businesses will enjoy Lifesize Plus, which offers Microsoft connections, real-time conference analytics, and phone & email assistance. For companies with more specialized demands, a customized enterprise edition is obtainable.

Lifesize’s costs, without the free option, may appear to be a touch high in comparison to other options in the video conferencing market. This is quite compensated for by the presence of hardware that comes with Lifesize. Each package includes several devices, removing the necessity for users to rely on a personal integrated camera system. 4K video meetings are additionally supported by Lifesize.

Conclusion

There you go! You’ve got the eight of the absolute best video conferencing software/platforms out there. Depending on what you’re looking to achieve, whichever one you choose would serve its purpose well.

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