“As the world becomes increasingly more automated, it’s important for businesses to keep up with this trend. Automation is one of the fastest ways to streamline workflows and increase efficiency.”
Did you know that a single employee using an automated process is 10x as productive? This means that if your company has 100 employees, automating their work would make them 1000x more productive! The benefits don’t stop there. Automating tasks also helps with efficiency and accuracy so it’s easy to see why workflow automation is essential for businesses these days. If you’re interested in learning about what workflow automation can do for your business, keep reading below!
What is workflow automation, and what does it do?
A workflow automation system is a software or application that automates repetitive tasks. This automation can be customized to your specific requirements and it can save you time by eliminating the need for human input in various stages of the process.
This process can be used for anything from social media marketing to accounting tasks, so there are many different ways that this technology can help grow your business. In this post, we will explore how automation systems work, and what they are capable of doing for you, so that you can decide if they are right for your business.
How to automate your business’s workflows
Planning workflows can be a difficult and time-consuming task. This is because everyone has individual perceptions for creating a workflow, generally speaking, a workflow automation system should consist of a simple and friendly to use interface of a drag and drop framework.
With the drag and drop interface of automated workflow software, you are able to plan tasks visually without having any technical skills or knowledge in coding languages for automation. The process starts with defining each individual step as well as what should happen next if that particular task is completed successfully – which will ultimately make up your entire workflow program!
After building it out on screen, stakeholders review them for accuracy before they begin designing it digitally; this provides more flexibility when managing your team’s workloads while creating an efficient way to complete repetitive processes across multiple departments within your organization.
Basic Requirements
- Your framework should exist in the cloud so that you can access it from anywhere. It’s also a great way to back up your data because it means if something happens on one of your devices the other copies could still be available!
- This framework should have some reporting features to allow users more productive time. Also, this tool should enable administrative heads to properly keep track of employee’s productivity per time.
- The best tools are those that allow for easy customization. For example, if you’re adding dialog boxes or possibly educational details which are more complex features to add compared to other framework structures, making this process a lot easier is one component that depicts a good tool.
- Users should be able to share some data while securing other information with encryption. The company must make an effort to segregate sensitive bits of information and keep them private. As a business tool, it’s mandatory to make sure all forms of sensitive data are accessible by authorized personnel only. This can be accomplished through abstraction, encryption, and preservation of the data so all files are safe from any leaks or hacks.
13 Software to help you get organized
- Zapier
- ProcessMaker
- Monday.com
- Nintex
- Kissflow
- Integrify
- TrackVia
- Gravity Flow
- Flokzu
- Freshservice
- Favro
- Comindware Tracker
- Orchestly
1. Zapier
Zapier is a cloud-based automation tool that allows users to connect apps from different companies to create seamless workflows. For example, you can use Zapier’s powerful integrations with social media platforms like Twitter and Facebook as well as project management tools such as Asana or Basecamp so your team always has up-to-date information on the latest developments for each campaign they’re working on.
The platform also offers ways of connecting marketing applications including Mailchimp, Clicktools, Google Adwords Campaigns (formerly known under its old name “Doubleclick”), LinkedIn Ads Manager – PPC & Display Advertising API, and more!
Pros
- improves business models
- Ability to customize integrations
- Been able to Automate complicated workflows
Cons
- Pricing
- Collaboration
Pricing
Starting from: $19.99 per month (Billed Annually)
Pricing model: Free, Subscription
Free Trial: Available
2. ProcessMaker
ProcessMaker is a powerful, all-inclusive workflow automation tool that allows for easy building of approval-based workflows. With notifications built into every process and the ability to create user accounts from any industry, it’s no wonder ProcessMaker has been so widely adopted in recent years!
Not only does this system come with an incredible price point but also great features which allow users full control over their desired processes using WYSIWYG (what you see is what you get) technology.
Pros:
- Lightweight, efficient and low overhead.
- Attention to user details, user management, and portals are the key features of this tool
Cons:
- Pricing
- Can be difficult to figure out how to do some things.
- Slow to navigate
Pricing
Starting from: $1,495per Month (Billed Annually)
Pricing model: Subscription
Free Trial: Not Available
3. Monday.com
monday.com is the simple way to keep your project on track and organized! It lets you assign tasks, set due dates, and stay in contact with team members through messaging features while also giving charts for a better understanding of how time has been spent or use forms if necessary.
Pros:
- Attention to flexible user interface and a highly customizable framework.
- Also, they paid attention to good collaboration details for accessibility flexibility features.
Cons: Not any.
Pricing
Starting from: $24 per month (Billed Annually)
Pricing model: Subscription
Free Trial: Available
4. Nintex
Nintex is a powerful low-code platform that simplifies workflow automation. The intuitive drag and drop builder lets you design your workflows as soon as they come up, making it easy to generate documents right in the software with just one click of an option. You can also store them for later access by adding them into different phases or processes on Nintex’s timeline view.
Collaboration is encouraged between developers too – every time someone triggers an action through their actions menu, other employees are notified automatically so they know what changes have been made without having to look at logs or try logging back in themselves!
Pros:
They provide you with flexible plans.
Pricing
Starting from: $910 per month (Billed Annually)
Pricing model: Subscription
Free Trial: Available
5. Kissflow
Kissflow is a powerful tool to organize your workflow and workplace. Kissflow’s drag-and-drop editing, intuitive visualization, API integrations with Zapier for all technology in one place; these are just a few of the benefits that make it easy to learn this software quickly while making sure you have everything accounted for on your team’s end.
The responsive design integrates seamlessly into mobile devices as well as eCommerce businesses providing them access at any time from anywhere without sacrificing quality or efficiency
Pros:
- Tailored made reporting.
- They paid attention to the user’s interests and Looked for the bottlenecks and handled it easily.
- Can easily connect you to any automation tool.
Cons:
- Administrative tools should be improved.
Pricing
Starting from: $580.00 per Month
Pricing model: Free, Subscription
Free Trial: Available
6. Integrify
Integrify is a central hub for many aspects of business management, from planning and executing the work to managing employees’ activities. Integrify’s software makes it easy to manage your team by providing an intuitive drag-and-drop interface as well as support with best practices or process improvements in order to make sure that everything runs smoothly.
Pros:
- The support team is readily available.
- Allows monitoring and inspection of the users.
Cons:
- Visuals should be improved.
- Flow charts and forms can be less complex.
Pricing
To be viewed on request
7. TrackVia
Many manufacturing or warehousing processes are bogged down by administrative overhead and the need to manually process paperwork. TrackVia is a cloud-based system that automates these tedious tasks, allowing you to focus on what matters: your business!
Pros:
- Efficient tracking workflow software.
- Integration and installation of business applications are easier than expected.
- User-friendly interface.
Cons:
- Support response can be well improved to swiftly address user needs
Pricing
Starting from: $2,500 per month (Billed Annually)
Pricing model: Subscription
Free Trial: Available
8. Gravity Flow
Gravity Flow is a plugin for WordPress.org users that allows them to automate their customer and in-house workflows directly into their website through easy point-and-click integration with the top level of your WP admin interface so even inexperienced developers can build custom workflows without coding knowledge!
Plus, it integrates seamlessly with Gravity Forms which you need an existing subscription for but if not then you just have to buy one per individual site or get bulk licenses at once. With open-source code, this tool offers any developer freedom to create extensions like Stripe PDF Generator and more.
Pros:
- Ease of use, really powerful
- its simplicity speaks volumes of its user-friendly interface
Cons:
- Fewer tutorials and examples for user guidance
- No proper onboarding instructions are available
Pricing
Starting from: $99 per year
Pricing model: Subscription
Free Trial: Available
9. Flokzu
Flokzu is the first-ever data-driven business process platform that integrates with over 700 apps. Their visual workflows are designed for entrepreneurs who want to outline their processes without coding knowledge, and they provide templates if you need ideas on how to get started.
Flokzu promises information security through end-to-end encryption so your sensitive company data stays protected from hackers and other third-party entities, as well as a full suite of process statistics that facilitates analysis of all inbound activities such as customer support tickets or tasks assigned among many employees within an organization. With this cloud application by your side, you’ll never have any problems managing large amounts of complex projects again!
Flokzu provides workflow templates if you need ideas when beginning setup.
Pros:
- 100% cloud (no installments or complex configurations needed).
- Custom report preference, including tables and graphics formats.
- Process versions to manage them, roll back, etc.
- System Sandbox lets you test-run processes before moving to production.
Cons
- Doesn’t allow the use of white-label.
- No necessary inclusion of connectors to SAP
Pricing
Starting from: $50 per year.
Pricing model: Free, Subscription.
Free Trial: Available.
10. Freshservice
Freshservice is an IT service management solution that provides the features and functionalities necessary for proactive, efficient IT support. The Freshview dashboard gives you a holistic view of your business with metrics on quality, incidents resolved, tickets solved, etc., while also providing detailed information about which agent handled each ticket in order to improve productivity across teams.
With Workflow Automator you can automate internal processes like assigning agents based on requests or creating approval workflows through completion gates to streamline workflow between different modules within the system (e.g.: Service Desk -> Ticketing System).
Pros:
- simplified drag-and-drop interface.
- can be used to create workflows that trigger webhooks for specific events.
Cons:
- Reviews, Reporting capabilities
- Customization features.
Pricing:
Starting from: $19.00 per month (Billed Annually)
Pricing model: Free, Subscription
Free Trial: Available
11. Favro
Favro is an application that brings teams together to manage and organize their workflow more holistic. The four major building blocks are Cards, Boards, Collections, and Relations which all tie into one another allowing for multi-level navigation of your company through Favro’s interactive interface.
Pros:
- Available Collaborative writing, planning, and organizing features for efficient work purposes.
- Realtime collaborative features
- Supportive features that prioritize flexibility in goal changes, and more
- Team planning oriented features made available
Cons:
- Not any
Pricing:
Starting from: $10.20 per month (Billed Annually)
Pricing model: Subscription
Free Trial: Available
12. Comindware Tracker
Comindware Tracker is a cloud-based workflow automation software that helps businesses, educational facilities, and small businesses overcome complex process management. With its drag-and-drop builder with an Outlook/Excel aesthetic it’s easy to use for any size organization no matter what industry you’re in. It also offers flexible workflows which can be implemented on desktop or mobile devices at any time anywhere!
Pros:
- non-coding workflow software.
- Fully Automated business operations.
Cons:
- API should be improved
- lack of integration functionality.
Pricing:
Starting from: You have to request for quotes
Pricing model: Subscription
Free Trial: Available
13. Orchestly
Orchestly is a software company that automates and orchestrates workflows to improve ROI, productivity, and operational KPIs. The software can be implemented for any size or industry of companies because it handles automation orchestration optimization across all industries including customer service operations in the insurance industry as well as payroll processing at food production facilities.
Pro:
- Improved Lead Generation
- Speed
- Ease of use
Cons:
- Not any
Pricing:
Starting from: $8.00 per Month
Pricing model: Free, Subscription
Free Trial: Available
Conclusion
One of the most important aspects to consider when looking for a workflow automation system is the ease of use concepts. If you are not able to easily understand how your new system works, there will be no time saved by automating tasks and it may even cause more errors or problems with customer service requests.
It’s also important that an easy way exists for users without programming experience to create workflows using drag and drop tools. The best systems offer features like these so they’re as user-friendly as possible while still being powerful enough for advanced administrators who want greater control over their organization’s processes. Have you found the perfect solution yet? Let us know! We can help you find all the features your business needs in order to streamline operation through