Workflow management software gives you the ability to improve your business’s efficiency and increase project productivity. However, with so many workflow management software options, it is critical that you use the best-suited software for your business’s unique needs.
To ensure that you find the best workflow management software for your business needs, we have compiled a list of 2021s top 16 best workflow management software. The pricing and pros and cons are included for each to help you make a knowledgeable decision.
Top 15 Best Workflow Management Software
- Monday.com – Best Workflow Management Software for Process Visualization
- Pipefy – Best User-Friendly Workflow Management Software
- Airtable – Best Workflow Management Software for Customized Interfaces
- Kissflow – Best Workflow Management Software for Basic Needs
- Teamwork – Best Workflow Management Software for Client Connections
- Hive – Best Workflow Management Software for Integrations
- Integrify – Best Workflow Management Software for the Tech-Friendly User
- Asana – Best Workflow Management Software for Small Teams
- Nintex – Best Workflow Management Software for Large Corporations and Enterprises
- Scoro – Best Workflow Management Software for Efficiency
- Zapier – Best Workflow Management Software for Atomization
- NTask – Best Workflow Management Software for Small Businesses
- Backlog – Best Workflow Management Software for Team Collaboration
- Nifty – Best Workflow Management Software for Project Management
- Trello – Best Workflow Management Software for Team Productivity
#1. Monday.com – Best Workflow Management Software for Process Visualization
Pricing:
- Free – 2 users
- Basic – $8/month per user
- Standard – $10/month per user
- Pro – $16/month per user
- Enterprise – Contact Sales
Monday.com, founded in 2012, currently has over 135,000 customers using their workflow management software, including Uber, Hulu, and Adobe. G2 has recognized Monday.com as the most user-friendly workflow management software. With 200+ readymade templates included (even in the free version), any user will be able to jump right in and use the software. Users can easily visualize their workflow process from a micro or macro level with ease.
| Pros | Cons |
| User friendly | Automations only in Standard plan and higher plans |
| 24/7 Customer Support | Customizable view options only in Standard plan and higher |
| Highly customizable | Limited automation count depending on the pricing plan |
| 14-day trial |
#2. Pipefy – Best User-Friendly Workflow Management Software
Pricing:
- Starter – $0
- Business – $24/month per user
- Enterprise – Contact Sales
- Custom Unlimited – Contact Sales
Pipefy, founded in 2015, has been mentioned as G2’s 2021 #1 Leader for Business Process Management. Pipefy’s user-friendly no-code process management is used by companies like Coca-Cola, IBM, and Visa. Since no coding skills are required to use this software, users can automate their workflow with ease! You can streamline your workflow through assigning roles, automating manual work, email automation, and using integrations.
| Pros | Cons |
| User friendly | No cancellation refunds |
| Data recovery | Two-factor Authentication only in Enterprise Plan and higher. |
| Templates (even in Starter Plan) | |
#3. Airtable – Best Workflow Management Software for Customized Interfaces
Pricing:
- Free
- Plus – $10/month per user
- Pro – $20/month per user
- Enterprise – Contact sales
Airtable, founded in 2013, has over 250,000 users including, Netflix, Shopify, and Expedia. This software allows every user to completely customize their interface and see their workflow in many views. Many calendars are included to suit every need, such as social media calendars, blog editorial calendars, product launch calendars, and more!
| Pros | Cons |
| User friendly | Limited automation runs, depending on plan |
| Customizable interface | Gnatt and Timeline view only included in the Pro plan and higher |
| Various views included in Free plan (grid, calendar, kanban, form, and gallery) | |
| Realtime collaboration |
#4. Kissflow – Best Workflow Management Software for Basic Needs
Pricing:
- Basic – $10/month per user
- Advanced – $9.90/month per user
- Fully Loaded – $19/month per user
- Enterprise – Contact sales
Kissflow, the favored workflow management software for companies like Pepsi, Casio, and Comcast. Kissflow is designed to streamline your workflow from beginning to end. This software contains everything you would need to manage and automate your workflow without needing to integrate third-party software.
| Pros | Cons |
| User friendly | Customer service is more limited |
| No API third-party integrations needed | Interface and workflow visuals are not as customizable as other software |
| Fully customizable | |
| Insights and Analytics |
#5. Teamwork – Best Workflow Management Software for Client Connections
Pricing:
- Free
- Deliver – $10/month per user (Min 3 users)
- Grow – $18/month per user (Min 5 users)
- Scale – Contact Sales
Whether your team is small or large, Teamwork will meet your needs. Teamwork, founded in 2007, is the trusted workflow management software that 20,000 companies use, including Netflix, PayPal, and Spotify. Teamwork not only provides great team management aspects, but it gives you the ability to incorporate clients in the collaboration process. Also, when you purchase a plan and switch from another company, you can easily import your projects without skipping a beat.
| Pros | Cons |
| Unlimited client users | Unable to customize reporting |
| Real-time collaboration with clients | Limited support hours |
| Cost/budget reporting | |
| Instant Chat | |
| Import task and projects from other software |
#6. Hive – Best Workflow Management Software for Integrations
Pricing:
- Hive Solo – Free
- Hive Teams – $12/month per user
- Hive Enterprise – Contact Sales
Hive, founded in 2016, is the software of choice for companies such as Google, Starbucks, and Dish. Hive allows you to manage projects, collaborate with teams, and automate routine tasks without complications. With over 1000 integration possibilities, there are options for every company to personalize their workflow.
| Pros | Cons |
| The most integration options | Common inclusions for other software are add-ons (analytics, SSO, reporting, timesheets, and external users) |
| 24/7 Support | Poor mobile app capabilities |
| Custom workflow | Limited pricing options |
| Integrated Hive mail | Slower processing than competitor |
#7. Integrify – Best Workflow Management Software for the Tech-Friendly User
Pricing:
- Unknown – must request pricing
Integrity is the workflow management software chosen by Abbott, Baylor University, and Children’s Health. While it may not be the most visually appealing software on the market, it gets the job done. While pricing is unknown, their claim it to be flexible and based on your need. The benefit, however, is that every subscription includes unlimited features equally, including dashboards, reports, integration, automation, and template.
| Pros | Cons |
| Branded SEO service portal | Unknown pricing |
| Offers on-site training | Not as visually appealing as competitors |
| Every subscription includes all features at an unlimited capacity. | Limited hour customer support |
| No mobile apps | |
| Complicated compared to competitors |
#8. Asana – Best Workflow Management Software for Small Teams
Pricing:
- Basic – $0
- Premium – $10.99/month per user
- Business – $24.99/month per user
- Enterprise – Contact sales
Asana, founded in 2008, provides workflow management software to over 100,000 companies. Asana provides universal reporting, real-time insight, and automation of tasks in a user-friendly and visually appealing manner. The pricing tiers perfectly cater to business size and needs. The best thing is that Asana’s basic pricing plan allows collaboration with up to 15 team members for free!
| Pros | Cons |
| Real time insight | Lacking budget reports |
| Admin controls | Slow customer support |
| Basic plan includes great features for up to 15 users | |
| User friendly | |
| Approval routing |
#9. Nintex – Best Workflow Management Software for Large Corporations and Enterprises
Pricing:
- Process Management Pricing
- Standard – $955/month
- Enterprise – $1,405/month
- Enterprise Wide – Contact Sales
- Process Automation Pricing
- Standard – $910/month
- Enterprise – $1,400/month
- Enterprise Wide – Contact Sales
Nintex, founded in 2006, is the chosen workflow management software for large enterprises such as Amazon, Berkshire Hathaway, Johnson and Johnson, and Zoom. Due to the high price point, Nintex is best suited for large corporations and enterprises. The good news is that there is no user limit like most competitors have. While Nintex has separate process management and process automation software, both perform excellently. Nintex promises to deliver the results you desire to see.
| Pros | Cons |
| Excellent automation | Process management and process automation are in separate, not combined |
| Excellent workflow management | Not as user friendly as competitors |
| 30-day free trial | Expensive compared to competitors |
| Expensive | |
#10. Scoro – Best Workflow Management Software for Efficiency
Pricing:
- Essential – $26/month per user (Min 5 users)
- Standard – $37/month per user (Min 5 users)
- Pro – $63/month per user (Min 5 users)
- Ultimate – Contact Sales
Scoro was founded in 2013 and is the chosen workflow management software for AirGuru, Forbes, and Pandora. Scoro offers real-time results on the dashboard and real-time Gnatt charts in the Pro plan. With over 1,000 integrations, the options are endless. While Scoro might be complex due to the many offered features, they offer onboarding services ($0 – $3,999+) to help you and your team learn how to use Scoro to its full potential.
| Pros | Cons |
| Onboarding services | More expensive than competitors |
| Automated billing | |
| Separate billing vs non-billing hours | |
| Revenue analysis | |
| API documentation |
#11. Zapier – Best Workflow Management Software for Atomization
Pricing:
- Free
- Starter – $19.99/month
- Professional $49/month
- Team $299/month
- Company $599/month
Zapier, founded in 2011, is the workflow management software used by popular companies Lift, Greenpeace, Indegogo, and more. Zapier can automate your workflow and transfer data through integrated apps seamlessly. With over 3,000 integration possibilities, options are endless. Zapier is also incredibly user-friendly and can be customized to your capabilities.
| Pros | Cons |
| Ability to track every workflow step | Pricing based on tasks per month |
| Over 3,000 integrations | No real time updates |
| Seamless data transfers through integrated apps | No time tracking |
| Excellent process reports | |
#12. NTask – Best Workflow Management Software for Small Businesses
Pricing:
- Basic – $0
- Premium – $3/month per user
- Business – $8/month per user
- Enterprise – Contact Sales
NTask, founded in 2015, is the perfect workflow management software for small businesses or personal use. This user-friendly and affordable software features everything you need, from team management, time tracking and timesheets, interactive Gnatt charts, kanban boards, and issues tracking. If you prefer basic and simple software, this one is for you.
| Pros | Cons |
| Basic | Lacking customization |
| Cheap | No refunds |
| User friendly | |
#13. Backlog – Best Workflow Management Software for Team Collaboration
Pricing:
- Free Plan
- Starter – $350/year
- Standard – $1,000/year
- Premium $1,750/year
Backlog was founded in 2004 and is used by over 10,000 companies, including Omron and Adobe. Backlog provides the ability to easily communicate within teams and collaborate with ease. You can assign tasks early, track projects till their deadline, and prevent problems by being able to easily spot gaps in your project.
| Pros | Cons |
| User Friendly | Project limitations depending on plan |
| File Sharing | Storage limitations depending on plan |
| @ mention comment feature | |
| Ease of collaboration and communication | |
#14. Nifty – Best Workflow Management Software for Project Management
Pricing:
- Free
- Starter – $39/month (10 members)
- Pro – $79/month (20 members)
- Business – $124/month (50 members)
- Enterprise – Contact Sales
Nifty was rated the #1 Project Management App in 2021 by G2. Founded in 2017, this fast-growing company is popular with IBM, Verizon, and NYU. Switching from another workflow management software? Nifty allows you to seamlessly transfer data from any other software when you make the switch! Manage your project successfully by utilizing the automating status reports and tasks, setting schedules automated schedules reoccurring tasks, hosting virtual team meetings, and viewing detailed project status reports.
| Pros | Cons |
| Pricing based on members/projects/storage – Every feature is included in each plan | No billing or invoicing |
| Easily transfer data when switching from other software | Limited native integrations |
| Google SSO | Limited customer service unless with Business plan |
| Team chat widget | |
| Very Intuitive |
#15. Trello – Best Workflow Management Software for Team Productivity
Pricing:
- Free
- Standard – $5/month per user
- Premium – $10/month per user
- Enterprise – Contact Sales
Trello, founded in 2014, has over 1,000,000 teams using their workflow management software, including Squarespace, Costco, and Fender. Trello is the ultimate team productivity software as team members can collaborate, comment, use @mentions, and share documents. Admins can assign team members due dates and see activity logs in any pricing plan.
| Pros | Cons |
| User friendly / Basic | Limited integrations |
| Visually appealing | Not for complex projects |
| Intuitive | Only Kanban views in Standard |
| Great mobile apps | No reporting or analytics |
Frequently Asked Questions
What is workflow management software?
Workflow management software is a system that allows businesses of any size to manage the execution of projects, track the timeline of a project, collaborate with teams, automate mundane tasks, and manage time efficiently. Using workflow monument software to streamline your business’s workflow will save hours of time and energy and allow you and your team members to focus on projects and tasks without interruption.
What does workflow management software do?
Workflow management software improves the efficiency of your business by streaming workflow and projects efficiently, without wasting resources. Most workflow management software allows you to visualize your workflow, automate manual work, automate client information, automate emails, collaborate with teams and clients, integrate thousands of other apps, analyze project data, track team members time and create timesheets, and find issues/gaps in your projects.
Which workflow management software is best for my business?
Every business has different needs. A single workflow management software that works perfectly for one business may not be best suited for another. It is important to know the features and weigh the pros and cons of each software to determine the correct software for your business. Other areas to assess when looking for the best workflow management software for your business are the cost of the software, who will be using it, how many team members will use it, and what is your greatest need for the software.
Do most workflow management software companies offer free trials?
Yes! Many workflow management software companies offer free trials. If they do not offer a free trial, they usually have a free pricing plan where you can test the software with no trial time limitations.
Is workflow management software complicated to use?
While a few workflow management software is complex to use and requires some coding, most are user-friendly and require no coding skills. If the software is more complex, often the company provides webinars or in-person lessons to help your business get a smooth start.