Church ministries are busy when it comes to spreading the good word and making the world a better place. From running events to fundraising for community causes, there are many operational details that church ministries must attend to.
While these administrative details are important, they can sometimes take time away from focusing on the church ministries’ overarching goals and prevent them from growing their membership. It is about time that church ministries take back hours of administrative tasks by utilizing Church database software tools.
Check out the best church database software available in the market today and say goodbye to cumbersome administrative tasks.
The Top 5 Best Church Database Software Available in the Market
| Brand | Starting price | Best for |
|---|---|---|
| 1. Breeze | $67/month | Value on money and features |
| 2. Elvanto | $50/month | Managing multiple church locations |
| 3. Wild Apricot | $48/month | Event management |
| 4. ChurchTrac | $6/month | User-friendly capabilities |
| 5. Servant Keeper | $49/month | More sophisticated tools |
1. Breeze – best church database software for value on money and features
Pricing: $67 USD per month
Breeze makes following up with church members affordable, easy, and breezy! Breeze is one of the most powerful yet user-friendly church management software. With over 9,000 church users, Breeze will help you communicate with church members, manage events, track donations, and manage your database of contacts. When it comes to overall price and features, Breeze is one of the best database management tools available in the market. Scale your worship with Breeze.
Key Features:
- Unlimited number of people stored in your church database
- Email and text individuals and groups
- Create and share membership directories
- Communication scheduling
- Track donors
- Powerful reports and analytics in one organize dashboard
- Give users access to relevant information
- Easy year-end statements
- Attendance check-ins
Reasons to Buy:
- Reliable, friendly, and quick customer service
- User-friendly software for church members
- Excellent and intuitive product
- Great value for money and no setup fees for switching providers
- Great online giving system to collect donations
- Seamlessly integrates with other popular apps (i.e.: Mailchimp and QuickBooks)
Reasons to Avoid:
- No free version
- Software limitations when it comes to quarterly statements and editing
- Limited church financial capabilities
- Lack of customizability and capabilities
- Loading times are slow for a web-based software
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2. Elvanto – best church database for larger churches wanting to manage multiple church locations in one account
Pricing: $50 USD per month
Elvanto is an all-in-one church cloud database software that provides churches with easy administrative capabilities such as contact management, events, donations, report generation, and finance. Recently purchased by Tithe.ly, the two organizations are working together to provide the best church software in the industry. Elvanto is ideal for larger church ministries that want to manage multiple different church locations.
Church administrators can set multiple permission levels for various departments and locations in the ministry. This allows department admins to focus and be good at their respective roles. Efficiently streamline your church administrative process and stay connected with your people using Elvanto!
Key Features:
- People and database member management
- Service planning and scheduling
- Event registration
- Cash gift recording
- Debit and credit payments
- Custom reports on people and finance
- Custom layouts to match your church brand
- Manage multiple churches
- Communicate via email and text
Reasons to Buy:
- Easy to use
- Manage multiple churches on one platform
- Integrates into multiple apps
- No add-on costs
Reasons to Avoid:
- Not ideal for mac users
- Not ideal for users new to church database software management
- The phone app needs further development
3. Wild Apricot – best church database software for event management
Wild Apricot is an affordable cloud-based software that helps churches grow their worship membership. It provides easy-to-use features to alleviate task workload by allowing you to automate up to 75% of commonly done administrative tasks. With Wild Apricot, manage events, automate communications, design websites, organize contacts, and more!
Pricing: $48 USD per month (100 contacts)
Key Features:
- Online database that easily searches, tracks, and organizes members
- Pick and choose among professionally designed themes
- The event management tool allows for automatic reminders and customized registration forms
- Automate communications and outreach emails
- Online payments for giving, reoccurring donations, and more
- Mobile app-friendly features
- Generate financial reports
- Online store features an unlimited product catalogue
Reasons to Buy:
- Free to use for 30 days
- Membership database in one place
- Trusted by 32,000+ organizations
- Grow your church memberships with ease
- Automate administrative tasks
- Safely store data in a cloud-based data server
- Create professional and user-friendly websites
- Discounts for yearly subscriptions
Reasons to Avoid:
- Customer support is lacking
- Not as intuitive
- Learning curve is a bit steeper
- Not as innovative as other church database software
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4. Churchtrac – best church database software for small-sized churches looking for user-friendly capabilities without breaking the bank
Pricing: $6 USD per month
Churchtrac is an all-in-one cloud database church management solution that helps church administrators manage its membership database, attendance, events, and donations. Using Churchtrac, users can track essential church activities such as baptisms, ministry interaction, and communications all in one software. If you are a small-sized church looking for user-friendly capabilities without the hefty price tag, consider using Churchtrac.
Key Features:
- Membership management
- Text your church
- Custom forms
- Attendance self-enrollment
- Member directories
- Event registration
- Online giving
- Know medical issues
- Emergency contacts
- Worship planning simplified (song library, plan worship, team schedules, volunteer management)
- Accounting integrated (budgets, funds, reconciliation)
Reasons to Buy:
- Free data import when switching database software providers
- Custom fields for database organization
- Custom step-by-step processes
- 30-day free trial
- Affordable for the number of features accessible to users
- Easy setup
Reasons to Avoid:
- Not ideal for large churches
- The finance reporting tool is not very sophisticated
- Not ideal for first-time church database management users
- Not user friendly for volunteers
5. Servant Keeper – best church database software for medium to large church organizations looking for more sophisticated tools
Pricing: $49 USD per month
Servant Keeper is a sophisticated church database software specifically designed for churches that want to better manage their operations and scale their business. It was recently merged with Faithlife to help churches achieve their goal of spreading the faith.
With its powerful database management tool, users can alleviate the workload of event management, donations, communications, volunteer management, and more. With more sophisticated tools and features, Servant Keeper is ideal for larger church organizations looking for more ways to manage their operations.
Key Features:
- Full feature list that allows you to see the big picture of your church’s operations
- Manage unlimited people and data with customized fields, communication tools, tracking and more
- Manage donations and increase giving
- Built-in child check-in and security
- Create and manage sacrament recordings
- Event management
- Make your church ministry services more accessible and impactful (counselling, pastoral care, and more)
- Protect your member’s data
- Reporting and analytics
- Payment processing software
Reasons to Buy:
- Unlimited seats
- Unlimited users Unlimited mobile devices
- Monitor your ministry’s health and predict trends in one dashboard
- Live stream nationwide workshops and training events
- Secure data and privacy of members
- Know and record member skills
- Accessible learning opportunities
- Integrates well with other apps
- Great ongoing service and support
- Sophisticated and comprehensive tools
- Compatible with Mac, Linux, and Windows
Reasons to Avoid:
- One time site license purchase (valued at $550)
- Data transfer cost (valued at $500)
- Add-ons for an extra cost
- Steep learning curve
- Not ideal for users new to church database management
- Relatively expensive for smaller organizations
References
- https://www.breezechms.com
- https://www.wildapricot.com
- https://www.elvanto.com/ca/
- https://www.churchtrac.com
- https://servantpc.com