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Weightlifting, running, spinning, and circuit training are many things that gym owners are passionate about. Each day, they help people achieve their fitness goals and transform their bodies through regular exercise and healthy eating. Alongside providing excellent customer service, gym owners also need to check the maintenance of equipment, cleanliness of the gym, health and safety of all customers, as well as business operations and accounting. Working in a gym is tough stuff, so we have put together a list of helpful accounting software to try and make your life a little easier, so you can flex your muscles rather than your calculator!
Top 5 accounting software for a gym.
- GymMaster – best for automating payment processing
- Zar Money – best for financial reporting
- Glofox – best for all-round business management
- Accurri – best for gyms with multiple locations
- WODHOPPER– best for customer support
1. GymMaster – best for automating payment processing
Pricing: starting from $89 per month for 150 members
GymMaster is an accounting and business management software designed specifically for gyms. It has been developed for gyms of all sizes, whether you have just started or have multiple locations. The purpose of the software is to make payments and billing easier for business owners. You can use the software to take online booking for clients, manage your website, buy point of sale hardware, and manage a mobile app.
Key features:
- Automate customer payment reminders
- Receive real-time updates about your finances
- Built-in marketing such as personalized messages and targeted promotion
- It can be used on mobile, tablet, or desktop
- Manage online bookings of classes, staff, and personal trainers
Reasons to buy:
- Simple and easy to use
- A wide variety of features included
- Automated reminders so you don’t miss payments from customers
- Software can be managed on the go with the mobile app
- Ticket system for professional support
Reasons to avoid:
- You can only upgrade packages as you increase the number of members in your gym
- No workflow tools to manage internal projects or pay staff
2. Zar Money – best for financial reporting
Pricing: starting from $15 per month for a sole trader, $20 for a small business
Zar Money is an affordable solution for managing customer accounts, paying suppliers, keeping track of expenses, and processing sales. The app specializes in managing finances and providing insights into your cash flow position so that you can improve your performance over time. There is also a productivity feature within the software that enables you to schedule meetings, classes, personal trainers and collaborate with colleagues. It is ideal for gyms that may have a few members of staff.
Key features:
- Manage invoices for customers and new sales
- Pay suppliers and automatically track expenses
- Raise purchase orders for significant payments
- Use the productivity feature to schedule projects and manage workload
- Receive in-depth, automated insights about your cash flow and financial position
Reasons to buy:
- All accounting needs are in one place
- Clear to view your financial performance each day
- Comprehensive insights and reporting
- Affordable monthly payments
- Free trial available before purchasing
Reasons to avoid
- Price increases to $350 per month for larger businesses
- Business management tools such as inventory and payroll aren’t included
3. Glofox – best for all-round business management
Pricing: starting from $111 per month, increases per location
Glofox is a global business management software operating in over 40 countries. Designed to be an all-in-one tool to help gyms and other fitness organizations maximize revenues, build a customer database and improve marketing. There are opportunities within the software to schedule classes, process customer payments, and receive analytics of the performance of each part of your business. The idea behind Glofox is that you don’t need to use any other tools to manage your gym.
Key features:
- Accept payments from anywhere at anytime
- Easy to use with a modern design
- Manage schedules of team members and customer memberships
- Reporting and insights tools available
- Website and social media integration
Reasons to buy:
- Manage your income and expenses easily
- Increase brand visibility with integrated marketing campaigns
- According to reviews, most customers see around a 40% increase in revenues
- Mobile app available on Apple and Android
Reasons to avoid
- Customer support was reviewed as poor
- Financial reports are not as thorough as other software
- The monthly price will vary depending on how many locations you have
4. Accurri – best for gyms with multiple locations
Pricing: starting from $3,000 per year
Accurri is accounting software designed to give you complete visibility over all your finances. The software provides comprehensive statements to show you your income, cash flow and expenses. It is helpful for gyms with multiple sources of income, such as various locations or an online merchandise store. It has integration capabilities with Word and Excel so that you can export your data into a more recognizable format. There are no limits on the number of accounts you can view, even with the cheapest package.
Key features:
- Produce financial accounts and reports using a pre-made or your template
- Get a view over all your business’ finances
- Training and support from professionals included
- Automatically cross-checks data and highlights any potential errors
- Uses artificial intelligence for efficiency
Reasons to buy:
- Comprehensive data and insights into your financial position
- An effective way to consolidate different streams of income
- Import data from most general ledgers
- Use Microsoft Office programs to view your data
Reasons to avoid:
- The two cheaper packages are for private companies only
- The Platinum package increases to over $5,000 a year
- Small businesses may not need so much data
5. WODHOPPER – best for customer support
Pricing: $130 per year, unlimited members
WODHOPPER was set up specifically help gym owners run their businesses more efficiently. Its mission is to ensure that gym owners spend as much time training their clients as possible rather than worrying about accounting. They pride themselves on having excellent customer support, which was reviewed across the internet as “amazing,” “fast,” and “immediate.” The customer service is available from set up and lasts throughout the lifetime of your subscription.
Key features:
- Automatic billing each month
- Alerts when payments decline
- Enroll new members digitally
- Integrates with your website to track performance
- Reporting tools for revenue, memberships, and customer birthdays
Reasons to buy:
- Reduce the time you spend on chasing up customer payments
- A quick check-in system for your customers to make their visit seamless
- Affordable monthly payments with no increase as you grow your members
- Excellent 1-2-1 support
- Use customer data to create marketing opportunities
Reason to avoid:
- The mobile app is only available on the Apple App Store, not suitable for Androids
- No payroll features
- Lack of customization of invoices
- No integrated marketing features
Frequently Asked Questions (FAQs)
How do you manage accounting for a gym?
Firstly, make sure that you keep all your income, expenses, and payments in one place. This will ensure that there are no surprises at the end of the month and that you have a fully updated cash flow position. Good accounting software can help you to do this, and it will separate your finances into different categories, so you can see if you need to cut down on expenses or increase revenues. Secondly, make sure you reserve time each day to review your finances and make improvements to your business.
Is my gym big enough for accounting software?
Whether you have just started or have been operational for a while, all businesses should invest in good accounting software. The option you go for may differ depending on the budget. If you have a small budget, it is still vital to opt for affordable software to help you manage your cash flow early on. Managing your finances early on will help you set yourself up for future success.
How can I grow my gym’s revenues?
There are several ways to grow revenues for a gym. Firstly, increase the number of members you have in your gym. You could try offering a promotion or discounts for the first month, or a low joining fee. Secondly, you could try upselling when your customers are in your gym. You can sell clothing, water bottles, protein bars and, shakes. Thirdly, offer something different from a regular workout, such as a unique class or personal training sessions at an additional cost.