Having a conducive workspace, where you and your team, as well as visitors and employees, can conduct meetings and presentations without hassle is critical to the success and productivity of your organization. You want to make sure that all participants and attendees have accommodation and all the facilities they need for meetings. Doing all of these manually for everyone can overwhelm any company and rob them of their precious time.
However, using meeting room software can help organizations manage, streamline, and optimize the entire meeting room booking process. If you are in search of the best meeting room booking system, you are in the right place. In this post, we take a look at some of the best meeting room booking systems in the market.
6 Best Meeting Room Booking Systems
- Skedda – Best Customizable Meeting Room Booking System
- Meetio – Best Easy-to-Use Meeting Room Booking System
- Condeco – Best Meeting Room Booking System for Flexibility
- Planyo – Best Meeting Room Booking System in Terms of Innovation
- WorkInSync – Best Meeting Room Booking Systems for Cost-Effectiveness
- YArooms – Best Meeting Room Booking Systems for Flexibility
1. Skedda – Best Customizable Meeting Room Booking System
PRICING: starts at $7 a month for up to 6 bookable spaces
Skedda remains the most trusted workspace booking and scheduling system, with thousands of regular users monthly. The primary objective of this software is to help organizations, teams, and event planners manage and streamline their spaces. Skedda is perfect for venues with meeting rooms, community equipment, studios, desks, coworking spaces, sports facilities, and more. The system is extremely customizable, allowing organizations to automate tedious book-keeping tasks so they can manage their spaces better. The software boasts impressive functionalities and features, including brand coloring, iCal integration, and more.
The software is extremely mobile-friendly, which means you can manage all your information and book meeting spaces on the go. Skedda is a verified Stripe partner, which means venues can accept payment securely any time of the day. This meeting room software can also integrate with over 1000 leading web applications.
KEY FEATURES
- User management
- Booking calendar
- Maps/floorplans
- Analytics & insights
- Scheduling automation
- Online payments
- Mobile friendly
REASONS TO BUY
- Excellent support
- Excellent performance
REASON TO AVOID
- N It can become expensive if you’re booking lots of spaces
» MORE: Top GoTo Meeting Alternatives & Competitors
2. Meetio – Best Easy-to-Use Meeting Room Booking System
PRICING: starts $189 a year
If you are in search of a robust booking and workspace automation and management solution, you may want to take a closer look at Meetio. Meetio provides state-of-the-art solutions for workspace, introducing unrivaled solutions for workplace analysis, mobile scheduling, hot desking, meeting room management, and wayfinding. The software has an elaborate interface that makes it easy to search and book available workspaces and meeting rooms. The software also boasts loads of other innovative functionalities and features, including room usage statistics, “end or extend” meetings, seating capacity monitor, check-ins, and more.
Organizations can also use Meetio’s cloud-based hot desking feature to make desk reservations via QR codes or Meetio mobile app. You can easily schedule rooms, as well as see which meeting rooms are booked and when they will be available again for booking.
KEY FEATURES
- Central management
- Appearance customization
- Room agenda
- Room usage statistics
- Calendar support
- Extend meeting
- Custom booking
- Spontaneous meeting
REASONS TO BUY
- Super easy to use
- Excellent customer support
REASON TO AVOID
- The interface can be a bit overwhelming for newbies
» MORE: Best Conference Booking Software (Leading Solutions)
3. Condeco – Best Meeting Room Booking System for Flexibility
PRICING: not available on the official website
If you are looking to automate your organization’s meeting room and workspace booking, Condeco is proven and reliable software for the task and you may want to try it out. According to Condeco, its booking and scheduling system is developed to help facilitate the booking of informal and formal meeting space that aligns with your goals and methods. The goal of this system is to make the life of everyone easier, including team members, meeting attendees, and employees. Condeco boasts advanced analytics and reporting tools that can help organizations make critical decisions aimed at improving their working experience.
Using Condeco puts you in charge of your meetings and other work activities. The software has an interactive where you can take manage several activities, such as making reservations or checking meeting room availability.
KEY FEATURES
- Desk reservation
- Meeting room booking
- Calendar sync
- Collaboration tools
- Calendar management
- Capacity management
- Reporting & statistics
REASONS TO BUY
- Interactive user interface
- Excellent performance
REASON TO AVOID
- Average customer support
» MORE: Booking.com: Is It Safe & Legit? How trustworthy is it?
4. Planyo – Best Meeting Room Booking System in Terms of Innovation
PRICING: $29.99 a month
Planyo is one of those software solutions that simply gets the job done without getting the accolades it deserves. It is a high-performing, comprehensive business solution that is extremely helpful for organizations taking online reservations regularly. Planyo has a robust online booking functionality that makes it easy for users that need to book a range of stuff, including, yacht charters, meeting rooms, conference rooms, car rentals, car parks, and more. While it may not be as popular as some of the other options on our list, it is an effective solution that helps you manage and automate your meeting room bookings without any hassle.
If you are looking for an affordable solution, Planyo would easily appeal to you. This is because it has a free trial that allows you to test-run the system to see if it’s the right choice for your business needs. Its pricing is also reasonable and affordable.
KEY FEATURES
- Group reservations
- Online booking
- Activities booking
- Meeting room booking
- Responsive design
- Mobile compatibility
- Customizable templates
REASON TO BUY
- Great performance
- Good value for money
REASON TO AVOID
- Occasional glitches here and there
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5. WorkInSync – Best Meeting Room Booking Systems for Cost-Effectiveness
PRICING: starts at $3 per user per month
If your organization is in search of cost-effective and reliable workspace management and automation system, it’s time to look in the direction of WorkInSync. The software is developed to help businesses manage a hybrid workspace model while making sure that employees return to work safely. The software is capable of performing lots of tasks, and since it is also a workspace management tool. It can serve as an efficient meeting room booking solution. Organizations can carry out desk booking, which allows users to book their preferred desk when they decide to have a space to themselves at the office.
KEY FEATURES
- Desk booking
- Interactive floor plans
- Analytics and reports
- Meeting rooms booking
- Calendar integration
- Technical support
REASONS TO BUY
- Super easy to use
- Excellent support
REASON TO AVOID
- No free version or trial
» MORE: Top Zoom Competitors & Alternatives (Meeting Solutions)
6. YArooms – Best Meeting Room Booking Systems for Flexibility
PRICING: starts at $2,400 a year
YArooms is a comprehensive, hybrid workspace solution for organizations looking to streamline and automate their meeting room booking and desk scheduling. The software lets organizations benefit from real-time-space usage data and create a hybrid workflow while maintaining a great employee experience. There’s a desk booking feature which allows users to reserve specific desks or even parking lots. However, it is worth mentioning that the software is more expensive than your regular meeting room booking solutions.
KEY FEATURES
- Desk booking
- Meeting room booking
- Branding options
- Capacity enforcement
- Analytics
- Interactive office map
- Mobile app
REASONS TO BUY
- Super easy to use
- Amazing mobile app
REASON TO AVOID
- It’s quite expensive
» MORE: Best Transport Management Software & Systems (TMS)
References and Links
- https://www.g2.com/categories/meeting-room-booking-systems
- https://www.trustradius.com/meeting-room-booking-system
- https://www.getapp.com/collaboration-software/meeting-room-booking-system/
- https://www.goodfirms.co/meeting-room-booking-system-software/
- https://www.softwareadvice.com/meeting-room/
- https://resources.owllabs.com/blog/room-scheduling-software