Online faxing beats out traditional faxing in a number of different ways. Gone are the days when you have to access the bulky fax machine to send and receive documents. Now, with online fax services, the process is digitized, and you can send or receive faxes from the comfort of your phone or other wireless device. To help you make the best possible choice in a fax service, we have compiled a list of the best online fax services currently available.
Top 9 Best Online Fax Services
- Nextiva – Best Online Fax Service for Reliability
- eFax – Best Online Fax Service for Quick-Setup
- Fax.Plus – Best Online Fax Service for Great Value
- Ooma Faxing – Best Online Fax Service for Phone Service Integration
- MetroFax – Best Online Fax Service for Mobile Faxing
- MyFax – Best Online Fax Service for Personal Use/Home Office
- HelloFax – Best Online Fax Service for Cloud Storage Integration
- RingCentral Fax – Best Online Fax Service for Entrepreneurs
- FaxZero – Best Online Fax Service for Affordability
1. Nextiva – Best Online Fax Service for Reliability
PRICING: Essential Plan – $7.95/month, Pro Plan – $13.95/month
Nextiva is well known for its fax service, and suitable for all needs of business communication. They offer industry standard security and an easily navigable interface. All faxes are trackable and can be backed up by direct email. Nextiva is a straightforward platform that gives you sharing, retrieving, storing, and controlling access to your faxes.
KEY FEATURES:
- 256-bit SSL encryption
- HIPAA-Compliant
- Secure Portal
REASONS TO BUY:
- Seamless transition, you don’t have to get any new phone numbers or addresses
- Accessible on any device
- Push notifications so you don’t miss anything
REASONS TO AVOID:
- Does not support international faxing
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2. eFax – Best Online Fax Service for Quick-Setup
PRICING: Plus Plan – $16.95/month, Pro Plan – $19.95/month
With eFax, there is no need for advanced configuration or setup help. You can simply download the app and start sending and receiving faxes within a few minutes. All you have to do is enter your information and eFax will convert your phone number or current physical fax machine number into an online address.
KEY FEATURES:
- Electronic Signing
- Toll-Free
- Online Storage
- Encrypted Files
REASONS TO BUY:
- Stores received documents in a safe online portal
- Integration with Google Drive, Dropbox, and iCloud
- Includes international faxing
REASONS TO AVOID:
- Does not send faxes straight to your inbox, instead, access is through online portal
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3. Fax.Plus – Best Online Fax Service for Great Value
PRICING: Free Plan Available, Basic Plan – $4.99/month, Premium Plan – $9.99/month
This affordable solution is user friendly and flexible. It comes with an interface and dashboard that is easy to navigate and an excellent mobile app. One great benefit is that pricing plans allow you to only pay for what you need. You are able to plan out what features you need, and the approximate number of faxes you will send and receive each month to get the best value.
KEY FEATURES:
- Unlimited Storage (even with free plan)
- Electronic Signature
- Export via CSV file
- Slack Integration
REASONS TO BUY:
- Flexible pricing so you don’t overpay
- Ability to add a vanity fax number ($19.99)
- No time constraints on free plan
REASONS TO AVOID:
- Fax.Plus charges fees for upgrading to certain plans
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4. Ooma Faxing – Best Online Fax Service for Phone Service Integration
PRICING: Basic Plan – $19.95/month, Pro Plan – $24.95/month
This is not a standalone service, like our first few picks, rather it is an add-on service to the widely used Ooma Office Suite. However, integrating this product into your business can have huge advantages in advancing your communication. Another benefit of buying the entire Ooma Suite is that the faxing service comes completely free with all features.
KEY FEATURES:
- Unlimited Extensions
- Virtual Receptionist
- Conference Calls
- Call Recording
REASONS TO BUY:
- Gives you the ability to streamline all communication
- Grant special access to administrators
REASONS TO AVOID:
- Inability to save outbound faxes
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5. MetroFax – Best Online Fax Service for Mobile Faxing
PRICING: Essential Plan – $8.30/month, Best Value Plan – $10.79/month
While most major online fax services come with a mobile app, not all are designed to work that way. This specially designed mobile fax service is perfect for businesses that are constantly on the go. Another benefit here is the quick download. You can be sending and receiving documents within a few minutes.
KEY FEATURES:
- Includes Multiple Type Documents
- Image Formats
- One-Click Setup
REASONS TO BUY:
- No fees attached
- Pre-setup dedicated local and toll-free number
- No long-term contracts
REASONS TO AVOID:
- Desktop application/portal can feel clunky compared to mobile app
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6. MyFax – Best Online Fax Service for Personal Use/Home Office
PRICING: Basic Plan – $10/month, Small Business Plan – $20/month
This is a simple platform well suited for individual use. While it avoids the complexities that come with major business-related software, it lacks certain functions and features. However, this is a perfectly suitable online fax service for anyone doing a small volume of regular faxing.
KEY FEATURES:
- Fax-by-email
- Direct Messaging Service
- Delivery Tracking
- Automated Routing
REASONS TO BUY:
- Ease-of-use
- Powerful home office solution
REASONS TO AVOID:
- Does not include advanced security or electronic signatures
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7. HelloFax – Best Online Fax Service for Cloud Storage Integration
PRICING: Free Plan Available, Home Office Plan – $9.99/month, Pro Plan – $19.99/month
With HelloFax you have the option of storing received files in cloud storage, which is a large advantage over most services where you can only store them locally on your device. This makes the access to files easier for individuals throughout your organization. HelloFax is a great solution in any small to medium sixed business. It also has a number of 3rd party integrations that add an additional layer of file access.
KEY FEATURES:
- Google Drive and Dropbox Integration
- Built-in Editor
- Electronic Signing
REASONS TO BUY:
- Extensive file storage, backing up all your faxes
- Intuitive interface and dashboard
- Fax unlimited number of documents at one time
REASONS TO AVOID:
- At this time, HelloFax does not have a mobile app
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8. RingCentral Fax – Best Online Fax Service for Entrepreneurs
PRICING: Basic Plan – $12.99/month, Advanced Plan – $17.99/month
While they offer an excellent online fax service, this platform integrates extremely well as a phone service too. This can help streamline the communication systems of entrepreneurs, startups, and freelancers.
KEY FEATURES:
- Scheduled Faxing
- Toll-free Fax Number
- Group Fax Sending
REASONS TO BUY:
- Service supports large fax files
- Decreased pricing per page with larger plans
- Easily review faxes before and after sending them
REASONS TO AVOID:
- Does not support international faxing
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9. FaxZero – Best Online Fax Service for Affordability
PRICING: Completely Free
While many platforms offer a free plan, they usually lack necessary features, or strongly limit the number of faxes you can send. FaxZero costs absolutely nothing and allows you to fax up to five files per day. This is the perfect solution for anyone needing to send a quick fax on a regular basis.
KEY FEATURES:
- Secure Data Storage
- SSL Security
- Supports Multiple Format
- International Faxing (for a fee)
REASONS TO BUY:
- Great for a one-time fax
- Sign-up process is simple
- Includes confirmation codes
REASONS TO AVOID:
- You can only send faxes with FaxZero, not receive
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References and Links:
- https://www.nextiva.com/products/online-fax-service/
- https://www.efax.com/lp/
- https://www.fax.plus/
- https://www.ooma.com/biz/impact/
- https://www.metrofax.com/
- https://www.myfax.com/
- https://www.hellofax.com/
- https://www.ringcentral.com/fax/features/how-it-works.html
- https://faxzero.com/