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Collaborating effectively with your work team can be tricky – you have to ensure everyone is up to date on your project focuses, understands where priorities lie, and much more. Whether you are working in an office or from home, it is easy to experience breakdowns in communication amongst your team members. This can lead to pieces of your project being delayed, or some tasks going unfinished. By now, many organizations have felt the negative effects of poor project management – almost 46% of team leaders say meeting project deadlines is their biggest problem at work.
To more effectively manage your team members and various project focuses, you can integrate project management software into your everyday operations. Using project management software, you are able to keep track of each individual task and its progress to ensure everything is completed in full. What’s more, project management software helps you manage any issues more directly, and helps you to communicate updates and changes to your project as they arise. Here, there is no confusing or long winded email communications needed – you can include all your project updates directly through your project management software.
A highly coveted feature of project management software is the ability to transfer files easily and effectively. This ensures your team members and clients are able to access various relevant files directly and conveniently. It’s important to be able to download and access these critical pieces of your projects anytime, any place – without it, your teams could be working on outdated files, or not have the necessary information to complete their projects, leading to more delays.
When it comes to choosing the right project management software for your business, you will want to ensure you are able to transfer files safely and easily. To help you in your decision-making process, here are five project management software platforms that have file transfer capabilities:
1. Bonsai – Best for easy access to project files
Whenever a team is working on a certain project, they need to be able to communicate with each other, and share what they are doing. This is where Bonsai comes in to offer you easy access to project files. You can begin the work by creating a project file.
Once you do this, you can start adding things related to the project that everyone involved will have access to. This includes documents, files, to do lists, tasks, and more. Everyone working on the project will not have to look in various places to access important materials as everything will be within easy access.
You can also add collaborators to your projects if you are working with other contractors and people. This will enable everyone to view the files so that everyone is on the same page. Such access is crucial if you require effective communication between employees.
They can work together on the project and stay updated in real-time. You can upload everything you want in the project file and it will be updated at that time so there are no delays. Then, you can check the time of the hours spent on a certain project.
Such time tracking will help you create invoices and check billable hours. So, Bonsai is a complete solution for all your project management needs. It will ensure seamless file transfer, time tracking, completion of projects on time, and much more so that you can focus on client satisfaction.
2. Accelo
Accelo project management software is a cloud-based platform that allows users to access your projects dashboard and details from anywhere. Accelo equips individuals with easy file transfer and storage in the cloud.
Overall, Accelo has a ton to offer teams for their various project management needs. Multiple organizations across a wide variety of industries use Accelo to manage their business operations. Accelo has project planning capabilities equipped with drag and drop structures to easily customize and update your project layout. Using the platform, you are also able to manage which team members are working on which tasks to ensure no one is overwhelmed with work.
Additionally, Accelo streamlines your communication with your team members and clients all in the platform. Using the project management software, you can establish a client portal for your clients to access specific information and deliverables unique to them. The portal is safe and secure, and you can be confident in its protection of your clients’ information. Accelo also allows you to integrate your email application within the platform to manage your client emails directly from your work inbox. This helps you keep your various client communications organized and helps you respond to urgent needs quickly and efficiently.
Accelo offers five different packages dependent on your business-specific needs. They offer Product, Sales, Retainers and Service plans that are specific to different industry needs. Each of these plans allows you to utilize the cloud for your file transfer needs. For access to multiple different features and capabilities, Accelo also offers an All-In-One ServOps plan for you to take advantage of their more advanced tools. To learn more about Accelo, visit their website here.
3. Monday.com
Another fantastic choice, Monday.com is a project management software that helps your teams collaborate conveniently and effectively. Monday.com is fully equipped with file transfer capabilities for easy access to files for your various team members in real time. You can be confident in your access to different files and folders using Monday.com, allowing you to download materials from anywhere.
Monday.com is an intuitive software platform that helps you work smarter, not harder. Using Monday.com, you are able to automate various tasks within your overall project management to make your everyday work life simpler. Removing the need to complete repetitive tasks, you can automate customizable workflows to complete different processes, including sending emails, pulling reports, and populating dashboards. This leaves you more time for the tasks you need to focus on, contributing to more effective task management for your business.
Monday.com also integrates with multiple different applications to help you manage your organization processes all in one place. The project management software integrates with CRM platforms, marketing software, software development applications and other project management platforms. You can use Monday.com as your all-in-one project management platform, and feed all your other applications’ work into it. This will reduce the need to work between different applications and organize all your work in one place.
Monday.com has four plans available to subscribe to: Basic, Standard, Pro and Enterprise. The Basic plan is priced at $8 a month per user, and includes unlimited project boards, access to their various project templates, and more. Each plan allows you to store and share files directly through the platform, starting at 5 GB of storage with the Basic plan. To learn more about Monday.com and what they have to offer, visit their website here.
4. Box
A little different from your average project management software, Box still supports project management capabilities and allows you to manage your various tasks and team members all in one place. Using Box, you can house all your content conveniently, allowing you to store and share your documents with your team members for easy collaboration. Box allows you to simply transfer files whenever you need, wherever.
Box offers Box Notes as well, which helps you share real-time notes and updates with your team to keep track of your various project needs. You can host brainstorming sessions, create task lists, share ideas and more all through Box Notes. Regardless of where you are, you can access Box Notes and review what your team members have been discussing to keep yourself up to date on everything you need to know.
Box is an incredibly secure tool that will ensure your files’ safety. To share files, you can create secure links where you are able to manage individual access to these folders. Box also supports various security regulations, including HIPAA and FINRA to meet the security needs of organizations in all industries. You can be confident in the safety of even your more sensitive files, while still allowing you to share them conveniently with the people you need to share them with.
Box offers four different plans to users: Starter, Business, Business Plus and Enterprise. The Starter plan costs $5 a month per user, and allows you to collaborate with up to 10 users on the platform. Additionally, this plan provides you with up to 100 GB of storage and integration with Office 365 and Google WorkSpace. For unlimited storage and more collaboration opportunities, you will need to take advantage of one of the more advanced plans. To learn more about Box and its capabilities, visit their website here.
5. Trello
Trello is another cloud-based project management software that simplifies file transfer and sharing amongst your various team members. Using Trello, you can upload your files to each individual Trello task, allowing other individuals to access relevant files easily and immediately know what they are referring to.
With Trello, you are able to manage your projects in a user-friendly platform that makes it simple to take charge of your overall business operations. Trello makes it simple to establish a board and gives you the opportunity to view these boards in whatever way you like: timeline, calendar, card views and more help you visualize your projects in a way that works best for you. From here, you can make changes to your tasks and add updates on an ongoing basis to keep yourself and the rest of your team current on your project progress.
Trello also comes with a built-in automation robot, called Butler, that helps you determine areas where you can minimize your repetitive tasks. After evaluating your use of the software, Butler will suggest areas and tasks to automate for more effective overall project management. For ultimate convenience, Trello also allows for integration with a variety of other applications and work tools, including Microsoft Teams, Google Drive, Slack and much more.
Trello has three different plans available for you to subscribe to: Free, Business Class and Enterprise. The Free plan is recommended for either individual project management, or teams that are just getting started on their project management journey. The plan offers unlimited tasks and members, with access to up to 10 boards to keep everything organized. For more advanced tools and capabilities, you will have to subscribe to one of their larger plans starting at $10 per month per user. To learn more about Trello and its various tools and capabilities, visit their website here.
6. Podio
Last on our list but certainly not least, Podio is another great project management software that equips users with the ability to share and access files from anywhere. Podio makes it easy to add different files and find what you need in the platform immediately. Podio also keeps track of any changes to your files – whenever something is added, removed or replaced on the platform, Podio keeps a clear history of everything visible to your team members. This way, there is no confusion on which files are the most up-to-date versions of your projects and the capability to revert any changes as needed.
Overall, Podio is a great platform to conduct your remote work activities and enhance your in-person work as well. The project management software comes with an Activity log that looks like a newsfeed – users can share something with their other team members like status updates, include attachments in their announcements, comment on different projects and engage in real-time discussions from anywhere. It’s a highly collaborative tool that helps facilitate effective communication across your various teams.
Podio also allows you to assign tasks directly in the platform to ensure each of your team members knows of their current project expectations. Within tasks, you can leave comments for your coworkers to communicate important details quickly and conveniently. Podio also enables you with automation capabilities to simplify your project and task creations and minimize the amount of time spent on repeating the same tasks over and over again.
Podio offers four packages to users: Free, Basic, Plus and Premium. The Free plan is completely free for five users, and includes task management capabilities, applications and workspaces. For access to automated workflows, visual reports, contact sync capabilities and other more advanced tools, you will have to subscribe to a paid plan starting at $7.20 a month. Each of these plans allow you to transfer and share your files with your team members. To learn more about Podio, visit their website here.
The Bottom Line
Project management is key to keeping track of your priorities, deadlines and team members activities. Using project management software, you are able to consistently and effectively communicate with your team and share critical updates with your projects. These tools help you better manage your organization’s operations and ensure more efficient operations going forward.
It is critical to be able to transfer files to your team members and clients through your project management software for convenience and constant accessibility. Using these software options, you will not have to worry about issues accessing your shared files – everyone can securely access files and folders wherever they are, at anytime without having to worry about sending via email.
Consider integrating a project management software solution into your workplace operations to ensure better overall project management and file sharing between teams. You’ll be glad you did it!