Running a vape shop is a multifaceted process, one that requires the synchronization of different systems in order for the business to run smoothly. Having the correct POS system can help in streamlining payments and managing aspects of the business-like orders, employees, and inventory. It can be difficult to know which specific POS System is best suited for you and your business’s needs. To make that decision as easy as possible, we have compiled a list of the best available POS systems on the market today.
Top 8 Best Vape Shop POS Systems
- Lightspeed Retail – Best Vape Shop POS System for Robust Management and Reporting
- Clover – Best Vape Shop POS System for Managing Current Vendors
- Square – Best Vape Shop POS System for Affordability
- Vend – Best Vape Shop POS System for User-Friendly Interface
- KORONA POS – Best Vape Shop POS System for Multilocation Management
- ShopKeep – Best Vape Shop POS System for Overall Business Management
- NCR Silver – Best Vape Shop POS System for Inventory Management
- eHopper – Best Vape Shop POS System for Flexibility
1. Lightspeed Retail – Best Vape Shop POS System for Robust Management and Reporting
PRICING: Variable Pricing – $79-$239/month, Custom Pricing also available
This is an advanced POS system as it includes a built-in payment processor and all major 3rd party payment integrations. It also has specially designed customer management and reporting tools that are made specifically for vape shops.
KEY FEATURES:
- Built-in RACS compliance
- Submit Purchase Orders
- Vendor Management
- Sales Order Tracking
REASONS TO BUY:
- Ability to take special orders
- Create in-depth customer profiles
- Regulate sales through defined rules
REASONS TO AVOID:
- The POS system does not work for Android devices, as it is designed for iPads
» MORE: Best Coffee Shop POS Systems
2. Clover – Best Vape Shop POS System for Managing Current Vendors
PRICING: Lite Plan – $9.95/month, Register Plan – $39.95/month
This software is highly customizable and well catered to Vape Shops. One of its most convenient features is that it allows store owners to easily transfer management of current vendors into the new system. Clover is one of the most user friendly and affordably priced POS systems currently available.
KEY FEATURES:
- Loyalty Programs
- Back-Office Tools
- Automatic Customer Profile Setup
REASONS TO BUY:
- Easily access customers profile history records
- Advertise using Clover Promos via text, email, or social media
- Large collection of 3rd party integrations
REASONS TO AVOID:
- Inventory management doesn’t include low stock alerts
» MORE: POS Systems for Dance Studios
3. Square – Best Vape Shop POS System for Affordability
PRICING: Free Plan Available, Variable Pricing – $0-$60/month, 3.8% transaction fee
Undoubtedly the most widely used platform on our list, Square offers several levels of affordable pricing and even a free plan. The POS service has a number of tools that will help vape store owners handle variants, manage unlimited products, transactions and even sell by weight. Another feature specifically designed for vape stores is a pop-up display for age verification at the point of sale.
KEY FEATURES:
- Scale Integrations
- Customer Directory (CRM)
- Automatic Installation
- Advanced Analytics through Square Dashboard
REASONS TO BUY:
- Access to customer feedback and details through CRM
- Accept and track cash, gift card, and other payment options
- Option for customer to split payment within single transaction
REASONS TO AVOID:
- Users must use Square’s payment processing system, no 3rd parties
» MORE: Top POS Systems for Liquor Stores
4. Vend – Best Vape Shop POS System for User-Friendly Interface
PRICING: Variable Pricing – $119-$159/month, Custom Pricing also available
This POS system is powered by Lightspeed and designed to fit small to medium sized businesses. This is a browser-based system which means vape shops may be able to save money on hardware since the platform will work on all devices. Taking account for all of its features, Vend offers more value for money then many other options on this list, and may be a great option for those looking to pay more money upfront in the expectation of quick expansion.
KEY FEATURES:
- Premium APIs
- Age Verification
- Back Office Synchronization
REASONS TO BUY:
- Ability to place quantity limits per transaction
- 24/7 customer service phone support
- Best value for money (especially for long-term growth)
REASONS TO AVOID:
- Pricing plan does not make it ideal for small vape shops
» MORE: Top Point of Sale Systems for Businesses
5. KORONA POS – Best Vape Shop POS System for Multilocation Management
PRICING: Variable Pricing – $49-$79/month, Custom pricing also available
This POS system is ideal for vape shops because it is able to work with the popular service account providers that cater to businesses that are considered high risk. KORONA POS is a flexible system that can be integrated across multiple locations, allowing for inventory customization across those locations. It also offers some specialized tools for vape or e-cigarette specific orders.
KEY FEATURES:
- ID Verification Pop-Up Reminders
- Built-in Loyalty Program
- CRM Included
- Mobile Inventory App
REASONS TO BUY:
- Manage employees across multiple locations
- Integrates with all major payment providers
- Authorization tools to protect inventory
REASONS TO AVOID:
- Many 3rd party integrations only come with custom pricing plans
» MORE: Top POS Systems for Convenience Stores
6. ShopKeep – Best Vape Shop POS System for Overall Business Management
PRICING: Basic Plan – $69/month, Advanced Plan – $199/month
ShopKeep, another POS system powered by Lightspeed offers advanced business tools such as money transfers, product orders, and service orders all from one centralized business account. This is a user-friendly platform that gives shop owners access to all variables within point-of-sale, including in-depth customer details.
KEY FEATURES:
- Barcode Scanner
- Auto Payments
- Access Control
- Automated Data Entry
REASONS TO BUY:
- Simple interface that is easily managed
- Comes integrated with online accounting platforms
- Updates automatically
REASONS TO AVOID:
- Users report experiencing bugs when dealing with high volume
» MORE: Top POS Systems for Jewelry
7. NCR Silver – Best Vape Shop POS System for Inventory Management
PRICING: Base Plan – $59/month, Pro Plan – $79/month
This is a POS system that had vape shops in mind throughout the software development. It integrates well with most major hardware and provides real time reporting and multi-store functionality. Since it is a cloud-based system, the software will work even when the Wi-Fi is down. It also has some great marketing features in terms of social media, email, and more.
KEY FEATURES:
- Deep Inventory Tracking
- Customizable Online Ordering
- Product Cataloging
- SSL Security
REASONS TO BUY:
- Teaching employees made easy through tutorials and assistance
- Dashboard makes it easy to see cancellations, returns, etc.
- Changing prices, promos, adding discounts is simplified
REASONS TO AVOID:
- Often unreliable customer support
» MORE: POS Systems for Restaurants
8. eHopper – Best Vape Shop POS System for Flexibility
PRICING: Free Plan Available, Freedom Plan – $29.99/month, OmniChannel Plan – $49.99/month
With eHopper, you have full access to inventory from a PC, phone, or tablet, making it versatile and easy to manage. They also offer a free plan, so you can test the systems capabilities to see if it matches your business’s needs before committing to a paid plan. In addition to this, there is great flexibility overall because there are no long-term contract commitments, so you can operate with the comfort of knowing you’re in control.
KEY FEATURES:
- Free Website Domain Included (Paid Plan)
- Multi-Register App
- QuickBooks Integration
REASONS TO BUY:
- Test the waters with their free plan
- While it isn’t required, there are huge savings with long term contract (up to 76%)
- Intuitive mobile and desktop interface
REASONS TO AVOID:
- No customer support with free plan
» MORE: Top Apparel Store POS Systems
References and Links:
- https://www.lightspeedhq.com/pos/retail/
- https://www.clover.com/
- https://squareup.com/us/en
- https://www.vendhq.com/
- https://koronapos.com/
- https://www.lightspeedhq.com/shopkeep/
- https://www.ncr.com/content/
- https://ehopper.com/vape-shop-pos/