A virtual mailbox is a mailing service used by businesses or individuals who require a physical mailbox to receive letters or documents, even if they do not reside in the places where their mailbox is situated. How does this work? Virtual mailbox service providers are charged with the responsibility of assigning a street address. Once new mails come in, registered parties get a brief scan of the mail instantly. After which, they decide if the mail should be shredded or reposted to a new address.
This mailing method is required by Expats and frequent travelers to gain easy and timely access to mail in a bid to tend to them as soon as possible. Here are a couple of the best Virtual Mailbox to use, their key features, and reasons why you should consider using them.
Top 7 Best Virtual Mailbox for Expats
- Earth Class Mail – Best Virtual Mailbox for Expats for Web App Integration
- US Global Mail – Best Virtual Mailbox for Expats for Check Deposits.
- Post Scan Mail – Best Virtual Mailbox for Expats for Customer Service Availability.
- iPostal1 – Best Virtual Mailbox for Expats for Location Availability
- Anytime Mailbox – Best Virtual Mailbox for Expats for Value for Money
- Physical Address – Best Virtual Mailbox for Expats for Secure Shredding
- VirtualPostMail – Best Virtual Mailbox for Expats for Address Verification.
1. Earth Class Mail – Best Virtual Mailbox for Expats for Web App Integration
Pricing: Pricing begins at $19 per month for 1 recipient. $29 per month for 5 recipients, and lastly $79 per month for 20 recipients.
With over 10 million emails checked since its opening in 2004, Earth Class Mail gives its users a sense of secure, searchable PDFs as well as integrations with cloud-based apps like Google Drive and Bill.com.
Key Features:
- Alerts & Notifications
- Barcode & Ticket Scanning
- Billing & Invoicing
- Communication Management
- Document Imaging
- Document Storage
- Text Search
- HIPAA Compliant
- Intelligent Mail Support
- Monitoring
- Point of Sale (POS)
- Third-Party Integrations
Reasons to Buy:
- Offers best integration services with apps like Google Drive
- Offers a broad selection of addresses to its users.
Reasons to Avoid:
- The user interface is relatively tacky for the pricing.
- Earth Class Mail sometimes get circumvented with billings; they do not come out clear for reasons for extra costs.
- Does not offer the best value for money services.
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2. US Global Mail – Best Virtual Mailbox for Expats for Check Deposits.
Pricing: Basic plan is billed at $9.95 a month for one year and billed at $14.99 for a single month. The Plus plan is charged at $14.9 per month when billed annually and $19.99 billed monthly.
While in search of the best mail to get timely and in-tracked mails, US Global mailing service is a great fit.
Key Features:
- Manage account
- Virtual mailbox
- Mail Scanning
- Open & Inspect
- Discarding junk mail
- Check deposit
- Shredding
- Physical Storage
- Unlimited Cloud storage
Reasons to Buy:
- It is relatively easy to navigate through.
- Customer service is easily accessible and helpful.
- Great emphasis is placed on packages – dispatch and arrival.
Reasons to Avoid:
- Pricing rates for shipping are a bit steep.
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3. Post Scan Mail – Best Virtual Mailbox for Expats for Customer Service Availability.
Pricing: Highest priced plan is the premium plan for $39. 95 per month. Then the Standard plan for $19. 95 per month, and finally the Starter plan is billed at $9.95 per month.
Post Scan mail helps reduce the stress of viewing junk mails by weeding them out and delivering mails and packages usually between 24-48 hours depending on if the user asks that it be delivered, opened, scanned, shredded, or just abandoned in the mailbox.
Key Features:
- Alerts & Notifications
- Barcode & Ticket Scanning
- Delivery Tracking
- Direct Mail Management
- Duplicate Management
- Intelligent Mail Support
- Labeling
- Package Tracking
- Shipping Management
Reasons to Buy:
- Reduces the number of redundant emails by reviewing and shredding them based on customer instructions.
- Offers a one-month free trial
- Supports Web users as well as iOS and Android devices.
Reasons to Avoid:
- Each plan comes with limited activities.
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4. iPostal1 – Best Virtual Mailbox for Expats for Location Availability
Pricing: Virtual Mailing Address plan costs $9.99 per month. The virtual Business Address plan costs $9.99 per month. While the Virtual Office plan costs $39.99 per month.
iPostal1 gives users a means to maintain a healthy business image with its business features and allows for easy tracking between the different types of emails received.
Key Features:
- US & International Mailing Address
- Digital Mailbox
- Business Phone & Fax
- Document scanning
- Mail and Package Forwarding
- Package Consolidation
- Check Deposit
- Contacts Manager.
Reasons to Buy:
- Great service to keep personal main separate from business mails
- Forwarding shipping is reportedly fast.
- Over 2,000 available addresses.
- The user interface is easy to use.
Reasons to Avoid:
- Little emphasis is placed on mail delivery and package tracking.
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5. Anytime Mailbox – Best Virtual Mailbox for Expats for Value for Money
Pricing: Pricing offers begin at $4.98 per month.
This Mailbox service provider allows users the luxury of getting their mails at any time of the day on any device and any location of choice howbeit with extra costs.
Key Features:
- Real Street Addresses
- 1,500 plus service location
- Mail and Package Forwarding
- Open and Scan Mail (PDFs)
- Global Network
- Check Deposit
- Free Unlimited Online Storage
Reasons to Buy:
- Access to open as many mailboxes as needed.
- Wide variety of available counties and cities to choose from
Reasons to Avoid:
- Customer service assistance is not reliable
- Frequent application glitches.
- Does not offer free trials before payment.
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6. Physical Address – Best Virtual Mailbox for Expats for Secure Shredding
Pricing: Plan 30 costs $7.98 per month. Plan 50 costs $10. 98 per month. Plan 100 costs $16.98 per month. Plan 200 costs $26.98 per month.
At Physical Address, emphasis is placed both on securely handling mails to the users and securely shredding unwanted mails with zero risk of third-party intervention.
Key Features:
- No Outsourcing of Address Locations
- Personal or Virtual Business Address
- Virtual PO Box
- Evernote Integration
- Free Virtual and Digital Storage
- Multi-User Admin Console OptionUnlimited Recipients
- Unlimited Digital Storage
- Free Shredding
- International Shipping
- Real-Time Alerts
- Mail Security – No Third-party
Reasons to Buy:
- Assured security of mails received and shredded mails.
- Unlimited number of mail recipients
- It offers a 30-days money-back policy on purchased plans.
Reasons to Avoid:
- Extra costs are added once the number of scans approved for each plan is exhausted.
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7. VirtualPostMail– Best Virtual Mailbox for Expats for Address Verification.
Pricing: The starter Plan which is the lowest plan is billed at $20 per month while the premium plan is billed at $90 per month.
VirtualPost Mail helps manage incoming mails and packages to the end that priority is placed on important mails. It allows mail scanning, bank account opening, and, deposit check payments.
Key Features:
- Real-time mail notifications.
- Online viewing of mail.
- Mail opening and scanning.
- Mail forwarding.
- Package forwarding.
- Mail shredding & mail recycling.
- Package storage
- Package shipping.
- Check to deposit.
Reasons to Buy:
- Offers a 30-day money-back guarantee.
- Does not require sign-up payment.
- Variety of locations to pick from
Reasons to Avoid:
- Extra costs for additional functions up to $10 per check Deposits.
- Shipping is billed separately from purchased plans.
- Available plans are relatively expensive for the features it offers.