Gone are the days of using Excel spreadsheets and outdated databases. Web-based dashboards are becoming more and more advanced in helping facility managers stay compliant and efficient.
Save time and money managing building maintenance, assets, and occupants through the use of a facility management software.
A great facility management software will enable you to have access to more than one location while helping you stay on top of asset management, commercial contractor sourcing and compliance, work order fulfillment, preventative maintenance scheduling, invoicing, and data analytics.
Top 15 Best Facilities Management Software
| Brand | Starting price | Best for |
|---|---|---|
| 1. iOffice | Requires quote | Overall Tools |
| 2. AkitaBox | Requires quote | Brick-and-Mortar Businesses |
| 3. Hippo CMMS | Requires quote | Scalability |
| 4. FMX | $35/month | Small Businesses |
| 5. Limble CMMS | $40/month | User-Friendly UI |
| 6. MicroMain CMMS | Requires quote | Most Features |
| 7. ServiceChannel | Requires quote | Service Providers |
| 8. Robin | $1500/year | Hybrid Workplace Structure |
| 9. UpKeep | $45/month | Enterprises |
| 10. eMaint CMMS | $33/month | ERP Integration |
| 11. Fiix | $45/month | IT Professionals |
| 12. Maintenance Connection | Requires quote | Mobile Use |
| 13. MaintainX | $8.33/month | Work Order Management |
| 14. AssetPanda | Requires quote | Assets |
| 15. MPulse | Requires quote | Inventory Management |
#1. iOffice – Best Facility Management Software for Overall Tools
Pricing: Requires quote
As the workplace changes, managing infrastructure, keeping machines running, connecting employees, and ensuring your space is safe, while reducing costs and increasing revenue becomes a more difficult task to manage. iOffice and SpaceIQ have joined forces to give you access to software that helps you create a better environment for your employees.
| Pros | Cons |
| User friendly UI | Limitations for larger companies such as template directories |
| Pick and choose which modules you’d like to buy | SQL knowledge may be required to create reports |
#2. AkitaBox – Best Facility Management Software for Brick-and-Mortar Businesses
Pricing: Requires quote, price based on square footage of facility
The software provides a platform that allows your business to perform a series of functions. Between asset management, maintenance management, capital management or inspection, AkitaBox provides an easy-to-use UI that can improve your efficiency.
| Pros | Cons |
| Maps are interactive with clickable icons | No built in capability to require someone to check a box. Can result in unfilled information |
| Equipment can be attached with a work order | No access to update assets |
| No mobile app as of yet |
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#3. Hippo CMMS – Best Facility Management Software for Scalability
Pricing: Requires quote, offers 14-day free trial
Hippo CMMS offers a variety of products based on the needs of your company. They provide a full breadth of solutions in their platform including inventory control, barcode reading, interactive floor plans, vendor management, work order management, and asset & equipment management.
| Pros | Cons |
| Intuitive user interface makes work orders and updates easy to understand and execute | Platform will not break up parts under different SKUs if your company has a lot of inventory |
| It can be difficult to work across departments on a single work order because of break-up of divisions in program |
#4. FMX – Best Facility Management Software for Small Businesses
Pricing: Free for basic essentials, then starts at $35USD/ month
Empower your office leaders to streamline maintenance processes, track and management metrics, and increase asset productivity by utilizing FMX’s solution. The company has been around since 2012 and the president of the company is an ex-mechanical engineer who left the corporate world in order to pursue creating a platform to solve some of his problems he found when working in the energy field.
| Pros | Cons |
| Customizable based on your industry | No mobile app as of yet |
| Offers free trial |
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#5. Limble CMMS – Best Facility Management Software for User-Friendly UI
Pricing: 30-day trial offered, then starts at $40USD/ month per user
Limble CMMS has an impressive base of customers under their belt, including Pepsi, DHL, Nike, Sony, and Tim Hortons to name a few. Whether your users are tech-savvy or not, Limble is very easy to use, anyone can quickly learn and use the platform. At the touch of a button, Limble puts the data first. Managers can access their paperwork, reporting, inventory, and repairs.
| Pros | Cons |
| No implementation fee | Subscription requires addons for full access |
| Easy to use | Online and mobile apps features may differ |
| Has a mobile app |
#6. MicroMain CMMS – Best Facility Management Software for Most Features
Pricing: Free trial available, requires quote
As one of the most comprehensive facility management softwares on the market, MicroMain CMMS provides a large number of additional functions on top of its cloud-based core program. With its customizable API, the setup and startup of the program is as simple as importing data and going online. They also offer on-site training to get you started on their platform.
| Pros | Cons |
| Lots of training provided | There is no mobile app |
| Amazing support and service | A lot of customization needs to be done in advance, but the technician will assist in the setup |
#7. ServiceChannel – Best Facility Management Software for Service Providers
Pricing: Demo + requires quote
A single source of truth platform that offers you all the foundations of a great software. The number of industries they’re experts is wide and extensive. ServiceChannel is an expert covering various disciplines such as groceries, retail, education, and financial services. ServiceChannel works with brands that have multiple locations as well as vendors who provide services to customers to increase productivity and efficiency.
| Pros | Cons |
| Great for invoices for service providers | Poor customer service |
| Great for managing service requests | Does not have internal appointment setting feature for providers |
#8. Robin – Best Facility Management Software for Hybrid Workplace Structure
With the ever-changing environment in the world today, stay on top of managing seating charts and conference rooms in your office workspace. The platform includes unlimited users and maps, space amenities, weekly usage reports, mobile functionality, seat assignments & charts, physical distance planning, and more.
Pricing: Requires demo, then starts at $1500USD/ annually
| Pros | Cons |
| Integrates with Slack, Microsoft teams, Google Calendar, and more | Search function has few features |
| 24/7 support | The functionality of the mobile application may be restricted |
| Live online support |
#9. UpKeep – Best Facility Management Software for Enterprises
Pricing: Starts at $45USD/ month for 4 team members
UpKeep provides tools in multiple areas for your business: work order management, preventive maintenance, analysis and reporting, request management, parts and inventory management, purchase order and invoice management. Their cloud-based applications give you access to many facilities and asset management tools that are trusted by more than 200,000 users, including McDonald’s, Yamaha, Siemens and Marriott.
| Pros | Cons |
| Awesome support team | Pricing can be targeted at large companies |
| Manuals included | Not able to add more than one point of contact for vendors |
#10. eMaint CMMS – Best Facility Management Software for ERP Integration
eMaint CMMS provides training camps to help train you to use their software. You can book a 1-3 day bootcamp session to learn about any of their modules. Not only does eMaint CMMS offer a solution that centralizes all of your company’s building data, but the company also offers an API which allows you to bridge the gap between your ERP and its software. You can use the program directly from your ERP and perform complex integrations with your existing software.
Pricing: Starts at $33USD/ month
| Pros | Cons |
| If they implement their API, there is no need to work outside your current ERP | Lacks a true mobile app |
#11. Fiix – Best Facility Management Software for IT Professionals
Pricing: Offers free version, then starts at $45USD/ month per user
Management, maintenance, and technician teams can all agree that Fiix’s facility management software have increased their equipment inspections by 73%, and have seen 20% reductions in time-to-repair ratios. Automatically schedule maintenance, track asset usage and performance, and build reports to provide you with insightful data to better manage your team. Fiix is one of the most comprehensive software’s on the market.
| Pros | Cons |
| The guest version is available free of charge to try all the core features on the website | Cannot translate back and forth between different languages |
| Some modules may be restricted based on subscription |
#12. Maintenance Connection – Best Facility Maintenance Software for Mobile Use
Pricing: Offers free trial, then requires quote
For facility managers who value mobile and paperless capabilities for managing their operations, Maintenance Connection offers a powerful cloud platform. This company has put in a lot of investment to create the perfect app for facility managers on the go. Each screen has been carefully calibrated for the easiest access to its many modules. Some of their functions are enterprise asset management, equipment and inventory management, preventive maintenance, reporting, and multi-site CMMS.
| Pros | Cons |
| Great for reports | Little training offers |
| Provides many formatting functions for reports | No after hours support |
#13. MaintainX – Best Facility Management Software for Work Order Management
Pricing: Basic starts at free, essentials start at $8.33USD/ month
Not only is MaintainX a leader in work order management, their software also includes other aspects of facility management. Their products include modules to help your team members perform preventive maintenance, standard operating procedures, checklists, and safety.
| Pros | Cons |
| Integrates with SAP, Oracle, IBM Maxino, Quickbooks, to name a few | Packages are quoted based on users |
| Reporting modules can be primitive |
#14. AssetPanda – Best Facility Management Software for Assets
Pricing: Requires quote, pricing based on # of assets
Mobile, cloud-based platform AssetPanda gives you the tools to track your assets in a customizable interface. Setup is as simple as integrating data from an Excel spreadsheet and using its plug-and-play functionality. You can have the functions to assign permissions, track assets, repairs, maintenance, and stay on top of service & license agreements. AssetPanda was named the No. 1 best IT asset management software in 2020 by GoodFirms.
| Pros | Cons |
| Mobile and online app available | Mainly an asset tracking tool, other CMMS functions are not available |
#15. MPulse – Best Facility Management Software for Inventory Management
This software has existed for more than 20 years, and has worked with teams as small as 2 people, up to global enterprise companies. They offer “any device” interfaces that work on every virtual space including desktops, laptops, mobile, Android, and Apple. Some of their functions include work order management, parts and consumable inventory management, scheduling and tracking, and reporting.
Pricing: Requires quote
| Pros | Cons |
| Provides webinars and training courses | Custom reports requires a technician to set it up for you |
Frequently Asked Questions
What are the benefits of using a Facility Management software? Why don’t I just use spreadsheets and email?
Teams can collaborate more effectively with other departments in terms of maintenance practices and protocols. Because you are able to connect with other members across departments, you’re saving time and getting things done more efficiently. Another important aspect of using facility management software is auditing. If your company needs to be audited annually or quarterly, the software will ensure that there are paper records that are automatically kept up-to-date.
What is the difference between CAFM and CMMS software?
CAFM stands for ‘computer-aided facility management’ while CMMS stands for ‘computerized maintenance management system.’ Although the two look very similar, CMMS focuses on maintenance management, such as assets, while CAFM covers all aspects of managing your facility. As growing SaaS companies stay competitive with each other, many of the software on this list can help solve problems in both the CAFM and CMMS areas.
What other key features should I be aware of?
Some questions to ask yourself and your team members when deciding on a new software are:
- Who will be using the software? Does pricing make sense for the number of users and the features you need?
- Does the software have experience in your industry? Some software companies will have expertise in certain industries and provide better reports and pre-determined templates for your business
Before deciding to buy, please consider trying the software for free. Dismantling a new system and replacing it with another can be a tedious process. Starting off with a system you’re happy with will be better for you and your business in the long run.