11 Best Collaborative Project Management Software (2024)

Communication and collaboration are the backbones of any organization.

That is because teams need to have a tool to share ideas, offer feedback, get information about a project, etc.

It is up to you to opt for the best collaborative project management software for your teams as an organization.

So, if you are looking for the best software, you are in the right place.

Here are the top tools that will help your teams function efficiently.

Why use Collaborative Project Management Software?

Collaborative project management software is a useful tool for people and teams working on projects.

These benefits consist of greater communication, higher accountability, better visibility, and increased efficiency in collaboration.

By optimizing workflows, automating activities, allocating responsibility for tasks, monitoring progress, and boosting team member communication, collaborative project management software may assist businesses in completing successful projects.

In general, collaborative project management software is a crucial tool for businesses that wish to complete projects on schedule and on budget.

Tip: Monday.com provides a visual representation of project progress through customizable boards, timelines, and calendars.

What makes good Collaborative Project Management Software?

A good collaborative project management software should be built to improve team cooperation and communication.

As a result, the program must provide a variety of communication capabilities, including live chat, video conferencing, and file-sharing options.

The software should have strong project planning and scheduling features since the ability to assign tasks, create deadlines, and monitor progress is also crucial.

Software for collaborative project management should have an intuitive user interface that is simple to use.

To streamline procedures and boost team effectiveness, a good program should offer comprehensive reporting and analytics.

Tip: Zoho Projects has extensive integration capabilities.

How to choose the right Collaborative Project Management Software?

Some crucial factors must be taken into account while selecting the right collaborative project management software.

In order to make sure the software meets your team’s and project’s demands, it is crucial to first identify them.

Examining the program’s customization and flexibility, data visualization and analysis, user interface, privacy and access management, and mobile support can assist you in determining whether the product is appropriate.

To choose the program that best suits the requirements of your team and your budget, it’s also advised to study reviews from other customers and compare various choices.

You can choose the ideal collaborative project management tool for your team and project by keeping these considerations in mind.

Tip: Teamwork has workload management capabilities.

Top 11 Best Collaborative Project Management Software

Brand	Starting price	Best for
1. Monday.com	$8 – $16/month	Visual Task Organization
2. Zoho Projects	$5/month	Growing Teams
3. Bonsai	$24/month	Extensive Collaboration Features
4. Teamwork	$5.99 – $17.99/month	Project Management Offices
5. Hive	$12/month	Accessing Information
6. ProofHub	$99/month	Scalability
7. GanttPro	$7.99 – $19.99/month	Small Teams
8. Workzone	$200/month	Work Management Visibility
9. Basecamp	$99/month	Cloud-Based Solution
10. Celoxis	$25/month	Midsized to Large Organizational Teams
11. LiquidPlanner	$15 -$35/month	Automated Scheduling

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1. Monday.com – Best for Visual Task Organization

Pricing: Starts at $8 – $16 per month

Monday.com is one of the top online collaboration apps to help you visualize your task organization.

Small or large teams can use it to organize and track their work to stay updated on important information.

Every team member can see the progress and active tasks to pass the task from one person to another.

Key Features

• Workload view
• Customizable boards
• Automation and integrations

Reasons To Buy

• It includes templates
• There are in-app automation
• It is highly customizable

Reasons To Avoid

• The pricing and plans are unnecessarily confusing

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2. Zoho Projects – Best for Growing Teams

Pricing: Starts at $5 per user per month

If your team is growing and you need an affordable project management solution, then Zoho Projects is perfect.

You will get resource management reports, time tracking, project tracking, etc.

It provides excellent value for money and is ideal for small and growing teams regardless of the industry they belong to.

Key Features

• Resource management and project views
• Collaboration and communication
• Time tracking

Reasons To Buy

• The time-tracking tools are powerful
• It offers multiple ways teams can communicate
• There are deep configuration options for you to explore

Reasons To Avoid

• It does not offer any premade templates

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3. Bonsai – Best For Extensive Collaboration Features

Pricing: Enjoy a discount of two months by paying for the Bonsai Starter plan annually at a rate of $17 per month.

Working on a collaborative project requires you to have robust online tools for support. That is where Bonsai will come to your rescue. It is one of the best platforms for inviting collaborators and assigning tasks to them to complete the project on time.

The best thing is that you can also leave comments for each other to ensure everyone has the latest information about the project. This information can include the client’s needs, project goals, and much more. You can also track the working hours of each collaborator to ensure accurate payment.

Another great thing is that Bonsai also supports an unlimited collaborator option to help you invite as many people as you want. This is a beneficial feature if you have a large team of external workers.

Key Features

• Manage your project with collaborators and subcontractors
• Send hiring agreements to new members easily with Bonsai templates
• Collect personal and professional information with unique forms
• Track tasks using the list view on the dashboard for active and completed tasks
• Set up your account within 30 seconds

Reasons To Buy

• It has a fast-loading time for trackers and other features
• The platform is cost-effective
• Freelancers to large agencies can easily use Bonsai
• You can update customers with the robust client portal

Reasons To Avoid

• Unlimited contractor option is available only Business plan

4. Teamwork – Best for Project Management Offices (PMOs)

Pricing: Starts at $5.99 – $17.99 per month

If you find managing projects with your team incredibly challenging, there is no better option than Teamwork.

It is one of the top project management platforms that aims to ease all your burdens with a simple interface.

You will get all the solutions you need, such as invoicing, billing, handling client work, etc.

Key Features

• Gantt charts
• Board view
• Workload

Reasons To Buy

• Intuitive and simple design
• There is a free account available
• The customization options are many and excellent

Reasons To Avoid

• Teamwork does not include image mark-up or PDF tools

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5. Hive – Best for Accessing Information about the Team and Work

Pricing: Starts at $12 per user per month

Hive is an intuitive and extensive tool to gain access to information about the work and team.

Action cards are one of the best features of this tool.

It can allow teams to upload files, offer feedback, tag one another, etc.

In the long run, it will help your team collaborate efficiently while enjoying the process.

So, don’t forget to check it out.

Key Features

• Action cards
• Time tracking and resourcing
• Task management

Reasons To Buy

• It offers six different and flexible layouts for you to choose from
• Hive Solo is free forever for a maximum of two users
• It includes over a thousand integrations

Reasons To Avoid

• The mobile functionality is limited

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6. ProofHub – Best for Scalability

Pricing: $99 per month

ProofHub is one of the top versatile project management software Taco Bell, Disney, NASA, and others use.

That is because it offers some powerful features that can help your team collaborate on various projects.

You can use it to take full charge of project communication, so there is no room for mistakes.

Key Features

• Task and time management
• Project communication, planning, and reporting
• Collaboration

Reasons To Buy

• It can accommodate large teams, which is why it is ideal for growing organizations
• Cross-functional teams can also streamline their work
• You get insights into team productivity

Reasons To Avoid

• It might offer limited functionality for some teams

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7. GanttPro – Best for Small Teams

Pricing: Starts at $7.99 – $19.99 per month

Small project teams will benefit the most from the collaborative tool of GanttPro.

That is because it is easy to learn how to use, and it offers many features to such teams.

The Gantt Charts will show all tasks in the project and how they contribute to the result.

Besides that, it will also show you a glimpse of timeline roadblocks so you can improve your project management.

Key Features

• Task tracking
• Resource management summary
• Workload management view

Reasons To Buy

• Easy to use
• It includes custom fields for Kanban board view, tasks, and more
• The tool saves history to undo

Reasons To Avoid

• It does not offer billing, invoicing, customized dashboards, or reporting

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8. Workzone – Best for Work Management Visibility

Pricing: Starts from $200 per month

As an organization, you need better visibility for all your projects, and that is where Workzone comes in.

It is the central tool to help you manage and share work inside and across your teams.

Because of this, everyone will be on the same page, and it will enhance teamwork for the better.

Key Features

• Task creation
• Reporting
• Sharing files

Reasons To Buy

• It allows teams to manage and share work
• There is complete visibility for everyone on the team
• You can set permission for various users, including clients

Reasons To Avoid

• It is relatively expensive

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9. Basecamp – Best for a Cloud-Based Solution

Pricing: Starts at $99 per month for unlimited projects and users

Basecamp is an ideal cloud-based solution for project managers, individuals, and teams to collaborate on tasks.

You can assign different tasks to various users, and they will automatically follow up after the due date.

You can also chat with other team members to ensure project progress and timelines.

Key Features

• Real-time group chat feature
• Integration with Android, iOS, PC, and Mac
• To-do lists for tasks

Reasons To Buy

• It is a cloud-based tool
• You can integrate it with other products for analysis, reporting, and more
• The personal package is free for personal use

Reasons To Avoid

• It needs a more developed tagging structure

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10. Celoxis – Best for Midsized to Large Organizational Teams

Pricing: Starts at $25 per user per month

If you have a medium-sized or large team, you will benefit the most from Celoxis.

It offers the capability to see the information that matters most to you and your team.

Even when the project budget or schedule is at risk, you will receive automatic warning labels.

So, you can use it for excellent project management for a long time to come.

Key Features

• Tasks and views
• Time tracking and budget management
• Resource management and scheduling

Reasons To Buy

• It has a short setup time
• It includes resource management, budgeting, and time tracking
• There are various tools and reports for the decision-makers

Reasons To Avoid

• There is no free version for you to try out

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11. LiquidPlanner – Best for Automated Scheduling

Pricing: Starts at $15 -$35 per month

LiquidPlanner is a powerful yet complex collaboration app that will help you set up and master projects.

However, it will take time to set it up and learn how it works, as it comes with a learning curve.

But, of course, it is definitely worth it, which is why it is ideal for big organizations with multiple projects.

Key Features

• Predictive scheduling
• Time tracking
• Managing resources

Reasons To Buy

• The scheduling is intelligent and automated
• Insight and management tools are rich
• If you opt for the Professional or Ultimate Plans, you will benefit from good time-tracking features

Reasons To Avoid

• The Gantt chart is not too interactive

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Frequently Asked Questions

What is Collaborative Project Management Software?

Collaborative project management software is a tool that helps you plan, control, coordinate, and monitor projects within teams.

In addition, it allows project teams to collaborate across various departments and geographical locations.

That is because, as companies grow, they need a solution for successful project execution.

If you are a growing team or plan to grow, then collaborative project management software is ideal.

It will help you manage projects and teams in no time.

Does Google have a project management tool?

The best project management tool by Google is known as Google Sheets.

It is cloud-based, and the software is spreadsheet-based for teams and individuals.

It is easy to use and incredibly intuitive.

Because of this, various teams can use Google Sheets to create and monitor projects.

They can also use this tool to store and manipulate data while creating in-depth reports.

How do online collaborative tools help in project management?

An online collaborative tool for project management can help teams with many things.

These include sharing ideas, offering vital information about a project or task, enabling feedback, etc.

Besides that, it can also enable cross-functional teams to share goals and understand the project.

If you are looking for your team to work together on a project, an online collaborative tool is ideal.

It will bring everyone together to share and execute the same goal.