11 Best Project Management Software For Individuals In 2024

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You don’t need to work as a project manager or be part of a corporate team to need help managing projects.

Project management can look different for everyone.

Even tasks that are deemed more simple like vacation planning can be arduous and everyone can benefit from a little help getting organized.

And project management software can be especially beneficial for those who just started their own business.

Project management software will help you stay on top of your tasks and mitigate risks to ensure your project is completed successfully.  

While there is no shortage of personal project management tools, we’ve assembled a list of the top 10 best project management software for individuals along with the pros and cons of each to help you choose one that is best geared toward your goals. 

Why choose Project Management Software for Individuals?

Those that desire to efficiently manage their projects can benefit greatly from a project management software. 

Project management Software for individuals facilitates task organization, time management, teamwork, accountability, and the creation of progress reports.

For people who need to manage tasks across various platforms or who are working on multiple projects at once, the software can be extremely helpful.

Using project management software has advantages such as better organization, time management, collaboration, accountability, and quick reporting.

Goal-setting and progress monitoring are other tasks that project management software can assist with.

You can simply track your progress and make required adjustments to guarantee that you accomplish your goals by breaking a project down into smaller tasks and milestones.

What makes good Project Management Software for Individuals?

A good project management software for individuals should:

• be user-friendly
• be customizable
• include a task management function
• give time tracking
• enable for communication
• generate project reports
• interface with other software
• be accessible from anywhere.

Good project management software should offer an easy-to-use interface and customization capabilities to meet each individual’s specific requirements.

Furthermore, the software should be compatible with other tools and accessible from any device with an internet connection.

Good project management software should provide dependable client assistance, such as documentation, training, and troubleshooting.

This is crucial for people who might not have access to an IT department.

How to choose the right Project Management Software for Individuals

With the right project management software for individuals, you can boost teamwork, optimize your process, and monitor your progress toward your objectives.

Choosing the right software for your needs can be difficult, though, because there are so many options available.

Consider which features are most important to you while evaluating project management software.

For instance, you could want software with extensive task management features like subtasks, dependencies, and task prioritizing if you work on a lot of complex projects.

If you operate in a team, search for software that makes it simple to collaborate with others, such as sharing files, assigning tasks, and communicating in real-time.

Cost is a crucial aspect to take into account.

While some project management software is inexpensive or even free, some can be rather costly, especially if sophisticated capabilities or several licenses are required.

Make sure you carefully consider the pricing plans, taking into consideration any potential hidden costs, add-ons, or integrations.

Top 11 Best Project Management Software for Individuals

1. Bonsai – Best for Retaining Clients
2. Asana – Best for collaboration tools
3. Trello – Best for visualizing to-do lists
4. Smartsheets – Best for individuals who use spreadsheets for project management 
5. Google Tasks – Best for deep Gmail integration
6. ClickUp – Best for customizable task views
7. Evernote – Best for syncing and note-taking
8. Freedcamp – Best for CRM capabilities 
9. Todoist – Best for personal daily task management 
10. Any.do – Best for high–performing professionals
11. Zoho Projects – Best for hourly billing tracking

1. Bonsai– Best For Retaining Clients

Pricing: Enjoy the Starter package at $24 per month and the Professional plan at $39 per month. A Business plan for large agencies is also available at a budget-friendly price of $59 per month.

An important aspect of project management is replying to clients on time and updating them regularly without them asking. Bonsai will help you do this with its robust tools that prevent messages from getting lost in the inbox. The software’s dashboard categorizes everything neatly into unique sections.

You can also differentiate your leads by adding tags or custom notes to their profiles. This is also great for prioritizing different projects as per the client’s status and importance. Bonsai also lets you separate customers based on the rates they are paying you.

The best thing is you can also track your ongoing projects and their objectives. So you can complete your tasks on time and maintain good relations with clients by automating your work through Bonsai.

Pros	Cons
It lets you qualify leads by using unique scoring strategies for the most profits	It offers a short money-back guarantee of two weeks only
The software has a simple interface for beginners and advanced users
You can set reminders for project deadlines and important events to avoid passing the relevant date
Setting up Bonsai does not require extensive personal information and time
Adding tags to project profiles is also allowed for easy identification
Use an automatic timer to record your working hours for accurate payment

2. Asana – Best for collaboration tools

Pricing: Asana is free for individuals or teams getting started with project management. The Premium plan is $10.99/user/month, and the Business plan is $24.99/user/month. 

Asana is both a task and project management software with features like action ‌item tracking, agenda, assignment, budget and backlog management, forecasting, and an audit trail.

While Asana is packed with many features, it is very easy to use.

The software has a particularly great team collaboration functionality as opposed to most other project management software for individuals. 

Pros	Cons
Feature-rich	Mobile app is limited
Multiple project views	Email and notifications clutter
Great team collaboration tools	Unable to assign tasks to more than one user
Versatile	–
Powerful integrations with 100+ third-party apps	–
Bug tracking	–
Easy to use	–

3. Trello – Best for visualizing to-do lists

Pricing: Trello offers a free plan. All you have to do is visit their website and sign up. You can also upgrade to Trello’s Standard, Premium, and Enterprise plans. 

Trello will especially appeal to those who like visualizing their to-do lists.

With Trello, you won’t need to worry about staying on top of your tasks.

Trello includes a straightforward activity dashboard and news feed, activity tracking, communication management, configurable workflows, and customizable templates and fields.

The dashboards are very practical because they let users pin tasks and separate projects, making it easy for everyone to know what’s on their agenda. 

Pros	Cons
Easy-to-understand interface	Not the best for handling big projects
Great time tracking functionality	Storage limits
Mobile friendly	No iterations review
Excellent activity management features	–
The use of Kanban system allows for scheduling tasks into smaller parts	–
Instant notifications	–

4. Smartsheets – Best for individuals who use spreadsheets for project management 

Pricing: Smartsheet’s Pro plan is $7/user/month for up to 25 users, and the Business plan is $25/user/month for a minimum of 3 users.

For enterprise pricing, please contact Smartsheets via their website.

Smartsheets works with Salesforce.com and Google applications.

If you’re already used to working with spreadsheets to manage projects, then this is a great option for you.

Smartsheets make task visualization straightforward and include features like collaborative to-do lists, task tracking, and brand management.

Pros	Cons
Easy to use	Lacks autosave functionality
Highly customizable	Lacks time tracking features
Automations support	–
Straightforward management dashboard	–
Great collaboration tools	–
Industry trends tracking	–

5. Google Tasks – Best for deep Gmail integration

Pricing: Google Tasks has a limit of 50,000 queries per day, so if you want a capacity over the limit, please request a quote via Google Cloud’s website.

Google Tasks makes personal project management simple and possible from anywhere.

It seamlessly integrates with other Google products, so if you’re already using these tools, Google Tasks will seem very straightforward.

With Google Tasks, you’ll be able to track your projects and deadlines and organize to-do lists. 

Pros	Cons
Synchronizes with Google Calendar	Needs internet connection
Can mark emails as tasks with Gmail	Can’t share lists with other users
Syncs with Android	The user interface could be improved
Subtask lists	–
Can print to-do lists	–
Accessible from anywhere with Google sign-in	–

6. ClickUp – Best for customizable task views

Pricing: ClickUp is free for personal use for 100MB storage and unlimited tasks.

For more advanced functionalities, ClickUp’s Unlimited plan is $5/member/month, the Business plan is $12/member/month, and the Business Plus plan is $19/member/month.

For enterprise pricing, please contact their sales department. 

ClickUp is a cloud-based project management software that will help you work faster.

While it’s great for businesses of all sizes, ClickUp also works for individuals trying to improve their personal task management.

ClickUp has rich customization options and includes features like an activity dashboard, approval workflow and process control, assignment management, and an audit trail. 

Pros	Cons
Easy-to-read Gantt charts	Creating projects can be a little difficult until you get used to the software
Great email notification system	Takes some time to get used to because there are so many features
Features are constantly added/improved	–
Robust communication functionality	–
Can print to-do lists	–
Extensive template library	–

7. Evernote – Best for syncing and note-taking

Pricing: Evernote is free for syncing up to 2 devices.

The Personal plan is $7.99/month for syncing unlimited devices, and the Professional plan is $9.99/month. 

Evernote will store your files, memos, and pictures in the cloud, making project management and tracking quick and easy.

On top of helping you organize your to-do lists, Evernote will also guide you to understand and visualize your thoughts and tasks.

Many iOS and Android apps support Evernote, so it’s easily accessible on the go.

Some useful features include PDF annotation, fast image recognition, note history, and calendar integration. 

Pros	Cons
Quality organizational system	Free plan doesn’t include as many useful tools
Robust advanced search	Doesn’t work as well for short notes/tasks
Evernote web clipper	–
Great collaboration tools	–
Affordable	–
Many useful features	–
Easy notes access	–

8. Freedcamp – Best for CRM capabilities 

Pricing: Freedcamp’s core applications are featured in every plan.

You can access Freedcamp for free, the Pro plan is $1.49/user/month, the Business plan is $7.49/user/month, and the Enterprise plan is $16.99/user/month. 

Freedcamp offers many useful features like a calendar, spreadsheet view, Gantt charts, built-in integrations, reporting, and long-term planning for free or at an affordable price.

It’s particularly useful for those looking to simplify workflow management and budget tracking.

Freedcamp is an excellent, all-around personal project management software with a wide variety of add-ons. 

Pros	Cons
Intuitive user interface	More features could be added
Good security features	Application can be slow at times
Contact information feature	Difficulty sending/receiving emails at times
Includes social media reports	–
Affordable	–
A decent set of features	–
Great free plan	–

9. Todoist – Best for personal daily task management 

Pricing: Todoist is free for 5 active projects and 5 collaborators per project.

The Pro plan is $3/month for up to 300 active projects and 25 collaborators per project, and the Business plan is $5/user/month, for 500 active projects per member and 50 people per project.

Todoist is packed with features that simplify daily task management.

These features include centralized team billing, sub-tasks and projects, labels, project templates, productivity visualization, and automatic backups.

Todoist can help you track personal goals and campaigns, organize your finances, plan appointments, and track campaigns.

Lastly, Todoist can help with more simple tasks like planning classes and tracking your fitness. 

Pros	Cons
Easy navigation	More features could be added
Quick add tasks	Free version has limited functionality
Free/affordable	Occasional bugs
Many integrations	–
Customizable	–
Excellent set of features and tools	–

10. Any.do – Best for high-performing professionals

Pricing: Any.do is free, but you can also upgrade to their premium plan via their website. 

Any.do has been considered a great project management software for individuals for a while now with features like tasks and subtasks, reminders, advanced labeling, and mobile apps.

By using Any.do, you will be able to customize your themes and colors and stay on top of your tasks with no effort. 

Pros	Cons
Apps supported by all major platforms	Lacks some more power tools
Straightforward design	The free version doesn’t offer offline access
Great set of features	The free version doesn’t include more robust features
Excellent collaboration tools	–
Customizable	–

11. Zoho Projects – Best for hourly billing tracking

Pricing: Zoho Projects is free for up to 2 projects and 3 users.

The Premium plan is $5/user/month, and the Enterprise plan is $10/user/month. 

Zoho Projects automates document processes, making the software stand out.

It also includes issue management, project planning, communication, and team productivity features.

Unlike most of their competitors, Zoho Projects makes charging clients for projects easy. 

Pros	Cons
Intuitive calendar	Task searching could be improved
Great billing and time-tracking features	The dashboard could be more functional
Efficient task and project tracking features	Learning curve
Strong features	–