13 Best Project Management Software For Musicians (2024)

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The music industry is competitive, and it’s getting more so every day.

The record label days are numbered, but that doesn’t mean you should stop trying to get your music heard by as many people as possible.

There’s no better way than using the best project management software for musicians available today.

In this article, we’ll be looking at some of the top options and how they can help you organize your projects and even market yourself online. 

Why use Project Management Software for Musicians?

For musicians who want to keep organized and on schedule with their musical endeavors, project management software may be of great assistance.

Project management software may facilitate workflow, enhance communication, and lead to better outcomes whether you are working on a solo project or collaborating with other artists.

You can keep track of assignments and deadlines thanks to project management software, which is one of its main advantages.

This is essential when working with a team since it may be challenging to make sure that everyone is on the same page and pursuing the same objectives.

Tip: Monday.com has integration with popular music streaming platforms, such as Spotify and Apple Music

What makes good Project Management Software for Musicians?

Good project management software for musicians should have functions that are built specifically for the music business and that may assist musicians in staying organized and on schedule with their projects.

Musicians should be able to establish tasks, assign them to team members, and monitor their progress with the help of project management software.

It might be quite helpful for musicians to have a calendar view that displays project deadlines and milestones.

For musicians, real-time collaboration features like chat, comments, and notifications might be useful.

Musicians can benefit greatly from having a single area to store and share data like audio recordings, lyrics, and sheet music.

Tip: Wrike offers a timeline view that allows users to easily visualize project tasks and deadlines on a customizable timeline.

How to choose the right Project Management Software for Musicians?

The following should be taken into account while choosing project management software for musicians:

• Search for software with functionality specialized to the music business.
• The program must have a user-friendly interface and be intuitive and simple to use.
• Verify the software’s compatibility with other tools and platforms you already use, such as music-production software or social networking accounts.
• Consider how much the program will cost and whether it will fit into your budget.
• Software that gives strong customer support, including online materials and helpful customer care, is something you should look for.

Tip: Asana allows musicians to seamlessly integrate their music production workflow with their project management workflow.

13 Best Project Management Software for Musicians

1. Bonsai – Best tool for music collaboration
2. Monday.com – Best management tool overall
3. Wrike – Best project coordination tool
4. Airtable – Best organizing tool
5. Jira – Best management tool
6. Asana – Best task management tool
7. Basecamp – Best task organizing tool
8. Harvest – Best information management tool
9. Trello – Best team collaboration tool
10. Zoom – Best video conferencing tool
11. Dropbox – Best online task management software
12. Google Drive – Best online storage device 
13. MindManager – Best project planning and task management tool

1. Bonsai – Best tool for music collaboration

Pricing: $24/month

Take your music career to the highest of levels by collaborating with other artists through the help of Bonsai. The platform has been designed for aspiring musicians that want a little nudge in making their career better. You use the features to collaborate with other musicians in your local region and work on different projects.

For example, you can collaborate with them to work on new gigs, shows, and much more to get the word of your music out there. The first plan is the most affordable, and will enable you to collaborate with five musicians on one project. You can create a project file, and share documents, music, recordings, and much more to work on it.

However, if you would like to have more number of collaborators, then you will have to opt for other plans, which include the Professional and Enterprise Plan. In the end, the plan you select will depend on your music needs and what you want from your career. Bonsai has been created keeping everyone’s project management needs in mind for an exceptional experience.

Key Features Of Bonsai

• Task lists
• Email reminders
• Timesheets
• Time tracking
• Task management
• Organize files
• Manage payments

Reasons To Buy Bonsai

• There is a free trial to help you decide
• Intuitive interface
• Clean and simple dashboard
• Collaboration tools for more musicians
• Excellent customer support service
• Everything from client management to accounting services

Reasons To Avoid Bonsai

• Only musicians that know English can use Bonsai for their needs

2. Monday.com – Best management tool overall

PRICING: $8 per month

Monday is a web-based calendar management tool that allows you to manage multiple events simultaneously.

It’s perfect for anyone who wants to manage their life while keeping things organized.

KEY FEATURES OF MONDAY.COM

• Event List 
• Calendar 
• Reminders
• Invitations 
• Scheduling
• Time tracking

REASONS TO BUY MONDAY.COM

• Simple setup
• User friendly
• Easy to use
• Inbuilt accountant
• Customer support
• Documentation
• Active forum

REASONS TO AVOID MONDAY.COM

• Limited reporting
• Simplicity

3. Wrike – Best project coordination tool

PRICING: $9.80 – $24.80 per user per month

Wrike is similar to Asana and Basecamp because it helps break down tasks into smaller pieces.

For example, if you need to write several blog content, you could make each post its card in Wrike and keep adding them until complete.

KEY FEATURES OF WRIKE

• Task Management 
• Project Management 
• Time Tracking 
• File Sharing 
• Reporting 
• Calendar 
• Collaboration

REASONS TO BUY WRIKE

• Simple Setup & Use
• User-Friendly Interface
• Efficient and Effective
• Great for Small Businesses
• Has an Inbuilt Reporting System
• Has an Active Forum

REASONS TO AVOID WRIKE

• No Offline mode
• No Free trial
• No Mac version
• No Windows version

4. Airtable – Best organizing tool

PRICING: $10 – $12 per month

Airtable is an all-in-one solution that allows you to manage your entire business from a single platform.

You can also use their API to connect any third-party app to Airtable.

KEY FEATURES OF AIRTABLE

• Great visual interface 
• Automation 
• Customizability 
• Data portability 
• File storage 
• Table search 
• Mobile access
• Unlimited users 

REASONS TO BUY AIRTABLE

• Great features
• File Storage
• Table Search
• Mobile Access
• Unlimited Users

REASONS TO AVOID AIRTABLE

• No free version 
• Limited integrations
• Some limitations on customizations
• May require technical skills to setup

5. Jira – Best management tool

PRICING: $0 – $15.25 per user per month

Jira is another tool that helps you manage your entire business from one place.

It is an affordable project management tool with great Integration, visualization, and many other features. 

KEY FEATURES OF JIRA

• Flexibility
• Content Creation 
• Analytics 
• Integrations 
• User Management 
• Customization 

REASONS TO BUY JIRA

• Easy Setup
• Multiple Platforms
• Easy to use
• Unlimited users
• Great Support

REASONS TO AVOID JIRA

• Poor support

6. Asana – Best task management tool

PRICING: plan starts at $13.49 per month

Asana is a task manager that makes it easy to stay organized and focused on what needs to be done.

With Asana, you can assign tasks to team members, add notes, and share documents directly from within the application itself.

KEY FEATURES OF ASANA

• Task Management 
• Collaboration 
• Document Sharing 
• Time Tracking 
• Project Management 
• Integration
• Mobile Apps 
• Customization 

REASONS TO BUY ASANA

• Clean Interface
• Simple Tasks
• Great For Beginners
• Team Collaboration
• Reports
• Mobile Apps

REASONS TO AVOID ASANA

• No Free Trial
• No Desktop App
• Requires an Active Account
• No integration

7. Basecamp – Best task-organizing tool

PRICING: $99 – $199 per month

Basecamp is a popular project management tool used by companies such as Pixar, Twitter, and Airbnb.

They provide much functionality, including time tracking, file sharing, and communication tools.

KEY FEATURES OF BASECAMP

• Project Management 
• File Sharing 
• Calendar 
• Workflow 
• Charts 
• Statistics 
• Reporting 

REASONS TO BUY BASECAMP

• Easy To Use
• Clean Interface
• Pricing is in the plans
• Support 
• Great for Small Teams
• Integration

REASONS TO AVOID BASECAMP

• No Offline Mode
• Expensive
• No Desktop Application
• No Linux Version

8. Harvest – Best information management tool

PRICING: starts at $12 per month

Harvest is a CRM (Customer Relationship Management) tool that allows you to store contact information, send emails, schedule meetings, and view activity history.

KEY FEATURES OF HARVEST

• Contact List 
• Calendar 
• Mail Merge 
• Activity Log 
• Notes
• Task List 
• Reports 
• Integrations 

REASONS TO BUY HARVEST

• Simple Setup & Interface
• User Friendly & Efficient
• Works Well With Other Tools 
• Inbuilt Accountant
• Good Customer Service
• Great Documentation

REASONS TO AVOID HARVEST

• No time tracking
• No free trial

9. Trello – Best team collaboration tool

PRICING: starts at $12.50 per user per month

Trello is a collaborative board where you can arrange cards into different boards, which can then be assigned to specific team members. 

KEY FEATURES OF TRELLO

• Boards 
• Cards 
• Listing
• Comments 
• Integration 

REASONS TO BUY TRELLO

• Simple Setup
• User Friendly
• Efficient
• Can work as a task manager
• Inbuilt Accounting
• Good Customer Support
• Good Documentation

REASONS TO AVOID TRELLO

• No Offline Mode
• No Free Trial
• No Mac Version

10. Zoom – Best video conferencing tool

PRICING: business plan starts at $15.99

Zoom is a video conferencing tool that works over the internet.

It’s useful for holding online meetings, training sessions, and even classes.

There are many different plans available depending on how big your company is.

KEY FEATURES OF ZOOM

• Video Conferencing
• Screen sharing
• Chat  
• Audio Recording
• Presentations
• Meeting Scheduling
• Invitations
• Integrations

REASONS TO BUY ZOOM

• Easy to use
• Supports screen sharing
• Allows audio recording
• Integration
• Free tier
• Customer support

REASONS TO AVOID ZOOM

• No online backup
• No android app
• No chrome extension
• No outlook plugin

11. Dropbox – Best online task management software

PRICING: starts at $9.99 – $24 per month

Dropbox is a cloud storage platform that automatically syncs files across devices so that employees can easily edit documents at home and then pick up right where they left off at work.

KEY FEATURES OF DROPBOX

• Sync Files Across devices
• Encrypted Data Storage
• Backup
• Synchronization
• Security
• Cloud-Based
• File Sharing
• Collaboration

REASONS TO BUY DROPBOX

• Simplicity
• Easy access
• Secure
• Backups
• Cloud-based
• File sharing

REASONS TO AVOID DROPBOX

• Lesser features if not upgraded

12. Google drive – Best online storage device

PRICING: starts at $6 per month

Google Drive is an online storage service created by Google but downloaded over 40 million times.

It’s simple to use, allowing teams to upload files, create new folders, and maintain revision histories.

KEY FEATURES OF GOOGLE DRIVE

• Simple file sharing
• Revision History
• Share Files
• Upload Files
• Accessibility
• Integration

REASONS TO BUY GOOGLE DRIVE

• Easy to Use
• Great Customer Support
• Versatile
• Affordable
• Good Documentation
• Popular
• Offers Multiple Platforms

REASONS TO AVOID GOOGLE DRIVE

• Ideal for advanced file sharers
• Can’t upload from phone directly to cloud

13. Mindmanager – Best project planning and task management tool

PRICING: $99-$179 per year

MindManager is one of the best project management tools with new functionalities.

It is a fast, amazing tool that breaks down more enormous ideas into structurally logical sub-ideas.

KEY FEATURES OF MINDMANAGER

• Customization
• Integration
• Task management
• Collaboration
• Professional tier
• Editing functionality

REASONS TO BUY MINDMANAGER

• Flexibility
• Easy to use
• Versatile
• Professional tier
• User friendly

REASONS TO AVOID MINDMANAGER

• Pricing
• No Mac and PC versions

FAQs

How do I find out what Project Management Software is right for me?

The first step in choosing a project management system is identifying your requirements.

You need to know how many people work on your projects, whether they are located in different locations, and if you want to collaborate with others.

Once you have identified these factors, it will help you decide which type of project management software is appropriate for your needs.

Can I integrate my existing project management tools into Project Management Software?

Yes, most project management systems offer integration options.

This means that you can use your current tool to manage tasks within the new system.

However, some systems may require additional plugins to make the connection between them.

Are there any Project Management Software programs available for Mac computers?

No, Most project management software programs allow you to access information from anywhere using a smartphone or tablet.

Some even provide apps for smartphones and tablets, but most project management software programs are compatible with Windows computers.

Will my existing data be lost when I switch to a new Project Management Software program?

You won’t lose anything by switching to a new project management system.

All your data will still be accessible.

The only thing you might lose is the ability to view specific files in the old system.

What are the basic phases/steps of Project Management?

• Project initiation: abstract ideas are being developed into a meaningful goal.
• Project planning: In the second stage, a proper and complete breakdown of the project is done. The goal and objectives are clearly stated
• Project execution: this is where the project manager observes efficient workflows and team monitoring of the project.
• Project closing: this is the final phase where the entire project is reviewed or reflected on after completion.

Resources

• https://musicindustryinsideout.com.au/handy-apps-musicians/
• https://colourfulkeys.ie/project-management-software-music-schools/
• trustradius.com
• kissflow.com/project/five-phases-of-project-management/