7 Best Project Management Software with Recurring Tasks

By now, most businesses engage in project management activities to keep track of their organization’s operations.

With project management capabilities, you are able to review the progress of your team’s projects and tasks, while simultaneously evaluating their success to troubleshoot and plan for the future.

Managing your projects efficiently will lead to more profitable operations going forward.

One of the easiest ways to improve, or in some cases even kickstart your project management is by investing in project management software.

There are tons of software options online that offer a variety of different tools and capabilities to help you manage your team’s tasks, time spent working, budgeting, and much more.

To use your project management software efficiently, one of the best capabilities is the ability to arrange recurring tasks within your workflows.

Recurring tasks allow you to approach your project management more strategically – you can set up recurring tasks within your software to carry out activities you do on an ongoing basis for you.

This helps you focus more of your energy on other projects and deliverables that require your attention.

Utilizing recurring tasks can help you save a significant amount of time in your workday.

With recurring tasks in your project management software, you can cut down this time significantly.

To help you manage your projects strategically, you will want to take advantage of project management software options that have recurring task capabilities.

Why use Project Management Software for Recurring Tasks?

Project management software is designed to assist teams and organizations in efficient management of their projects.

It offers a centralized platform for teams to work on assignments, measure progress, manage resources, and communicate with one another.

While project management software may be used to handle any sort of project, it is highly helpful for managing recurring tasks.

Recurrent tasks are those that must be completed on a regular basis, such as weekly or monthly.

If not effectively managed, these repetitive and time-consuming processes might result in mistakes and inefficiencies.

Project management software for recurring tasks fosters cooperation and communication, maintains consistency, saves time and effort, offers visibility into progress, and assists teams in making data-driven decisions.

Teams can use project management software to make sure that ongoing activities are carried out effectively and consistently, which can enhance performance and results.

Tip: monday.com offers time tracking features that allow you to track the time spent on recurring tasks.

What makes good Project Management Software for Recurring Tasks?

A good project management software for recurring tasks should also be able to handle task dependencies and priorities.

This feature is especially useful for recurring tasks that are part of a bigger project since it allows users to see how the work fits into the overall project schedule and prioritize it accordingly.

Another useful feature is the ability to assign projects and set deadlines to particular team members.

This helps to ensure that everyone understands what they are responsible for and when it has to be completed, which fosters responsibility and decreases the probability of missed deadlines.

Furthermore, good project management software for recurring activities should have comprehensive reporting and analytics features.

This includes the ability to analyze progress, detect bottlenecks, and produce reports that give insight into how successfully recurring activities are carried out.

This information may then be utilized to enhance workflow and performance.

How to choose the right Project Management Software for Recurring Tasks

Here are some things to consider when choosing the correct software for your firm:

• Task Requirements: To ensure that the software is able to meet these requirements, it is important to specify the precise recurring tasks that must be managed.
• User standards: The software should be easy to use, with an interface that can be customized to the users’ individual preferences and workflows. This can boost user acceptance and satisfaction, improving task management and output.
• Budget: Take the software budget into account. Identify the most important features for your firm and compare costs across various software solutions.
• Integration: Look for software that can be easily integrated with other devices and software used by your team, such as file-sharing programs, calendars, and email services.
• Security and privacy: Take into account the software’s security and privacy aspects. Software with strong security features, such as data encryption, two-factor authentication, and access controls, should be used.

Tip: monday.com offers automation features that can help you streamline your recurring tasks.

Best Project Management Software with Recurring Tasks

Here are seven of the best project management software options with recurring tasks included:

1. Monday.com

Monday.com is a cloud-based work recurring tasks project management software where teams can quickly construct workflow apps to operate their processes, projects, and daily tasks.

With a platform that swiftly adapts to changing needs, frees teams from manual labor, and unites teams in a collaborative workspace, teams can change their processes and projects without writing a line of code.

The timeline planning feature allows its users to plan timelines across various stages of a project and track the project’s progress using a dashboard.

The platform’s features include time monitoring to meet crucial deadlines; automation to remove manual work; dashboards to acquire insightful information and see the status of items at a glance; and interfaces with well-known tools and apps to expedite processes.

Over 100,000 businesses use Monday.com to help their teams move faster and focus on the jobs that demand their expertise.

2. Wrike

Wrike is another great project management tool that helps you navigate recurring tasks for your long-term projects and deliverables.

Using Wrike, you can arrange automated recurring tasks on specific timelines you set to ensure they are carrying out your various actions exactly when you need them.

Wrike also allows you to change up your recurring tasks whenever you need them without disrupting the overall automation.

If you need something different for one instance only, you can adjust the task for the singular date while keeping the ongoing task the same.

The project management software offers a number of other capabilities to help you manage your projects more efficiently.

For outgoing project requests, Wrike equips you with project request forms to share with your various clients and customers.

These forms are completely customizable to ensure you gather all the information necessary to complete your projects in full.

Using Wrike’s automation capabilities, you can arrange tasks that sort these various requests into different project categories for the immediate organization.

Wrike also enables intuitive sharing capabilities in its interface, making it easy to collaborate with team members directly through the software.

You can proof various project deliverables as a team, and Wrike will keep track of all changes made to give any team member reference into what has been adjusted since they last viewed something.

Beyond this, Wrike helps you keep track of other team members’ priorities and projects with shared calendars, making it easy to evaluate how busy or free team members may be at any given time.

Wrike has four plans available to get started on your project management activities: Free, Professional, Business, and Enterprise.

The Free plan offers many of Wrike’s capabilities for users, including board view and task management tools.

Beyond this, the paid plans offer more advanced tools and integrations to create an all-in-one project management platform for your business.

To learn more about Wrike and what it has to offer to your overall project management process, visit their website here.

3. Bonsai– Best For Saving Time On Repetitive Tasks

Sometimes working at the office can be mundane because you may have to repeat the same tasks every day. For example, you may be in charge of sending contact information collection forms to new customers. You may also be tasked with making new workers sign the company’s hiring agreements.

Whatever the case, Bonsai will help you in no time. The best part is that it will save time on these repetitive tasks with its templates. You will not have to create a new collection form for every client whenever the company gets a new customer. Bonsai will let you use its numerous templates, which are also customizable to save you time.

You can also use hiring agreement templates to edit just the name of new employees. The great thing about these forms and contracts is that they can be filled and signed using electronic signatures. This means you will not have to worry about printing and direct mailing them.

The software also automates other recurring tasks, such as tracking daily working hours for accurate billing. It also helps you generate online invoices for easy management. Setting to-do lists for active tasks is also a breeze with this platform.

An app for the time tracking feature of Bonsai is also available on iOS, Mac, Android, and Chrome devices. So high compatibility means you don’t have to change your devices to use this platform easily. The software also has a low starting price for companies with tight budgets.

4. Hive

Hive is a very popular project management software that has a lot to offer for your business operations.

Hive makes it easy to effectively manage your projects overall, with repeatable workflow capabilities you can duplicate over and over again for continued ongoing project management.

The software has elite automation capabilities to help you trigger workflows for more efficient projects – as you complete tasks, for example, you can set up automation to load completed tasks into another list to track their progress.

As it relates to tracking progress, Hive also offers Hive Analytics, which allows you to create and customize analytics dashboards to evaluate your projects’ progress.

You can monitor progress based on each individual in your team, review the most productive days of your work week, see where projects were held up time-wise, and much more.

This will help you evaluate areas where your project manager may need to improve, and how you can be even more successful going forward.

Hive also directly connects with your Gmail or Outlook inboxes, allowing you to manage your email in Hive Mail – you can access your inbox through the platform itself.

Removing the need to switch between two applications throughout your workday, Hive helps you manage and work through your inbox and makes it easy to attach different email communications to various tasks.

This offers even more elite organization opportunities to keep all your various communications about each project in one place.

Hive offers a singular base package to all users for $12 a month per user. Included in this base package are tools for project layouts, summary views, Hive Mail, and more.

For the more in-depth and advanced tools, you can pick and choose what you need and add them to your plan for an additional $4-$6 per tool.

To learn more about Hive and its various capabilities, visit their website here.

5. Flow

Flow project management software is a cloud-based platform that offers different tools to contribute to better overall productivity with your project management.

Flow offers recurring task capabilities to help you minimize your day-to-day repetitive operations to focus more of your time and energy on completing your tasks and projects.

Utilizing this automation is simple, and Flow offers a variety of choices to help you automate as many tasks as possible.

The software also allows you to sort between your projects easily, helping you categorize each deliverable for easy reference and prioritization.

Flow offers multiple ways to filter down your task lists to review and update things immediately and conveniently.

You never have to delete a completed project, either – Flow allows you to archive tasks and projects for future reference and repetition down the road.

Flow offers plenty of integration capabilities with a variety of applications to help you conduct your various project activities all in one platform.

Flow integrates with Slack, OneDrive, and many other applications to allow you to manage your different deliverables in one convenient place.

This minimizes the number of times you need to move between platforms and reduces the possibility of mistakes or missed tasks.

Flow offers three plans: Basic, Plus, and Pro.

The Basic plan is $6 a month per user and includes their essential functions, including unlimited tasks, projects, different board views, and more.

To take advantage of Flow’s advanced features, including private projects and teams, reporting and analytics, and more, you will have to subscribe to either the Plus or Pro Plan.

To learn more about what Flow has to offer, visit their website here.

6. BrightPod

BrightPod is yet another great project management software that has recurring task capabilities for your varied project management uses.

BrightPod makes it incredibly simple to set up your recurring tasks for your different needs, using easy-to-understand terminology to ensure you are setting up the exact tasks you are looking to arrange.

BrightPod also helps you create workflows within your projects for more in-depth project management opportunities.

The software comes complete with pre-built workflows, including an email marketing template, SEO checklist, social media marketing workflow, and more to get you started.

This automation is easy to integrate into your overall project process and ensures your confidence in completing each individual task from start to finish.

The software also offers a “Focus” tab on your project management dashboard.

Throughout your tasks and projects, you can identify which ones require more focus, and it will sort these priorities into your Focus tab.

They are marked with a star in your general project lists and will appear in a customizable order under your Focus tab to make visualization easier.

Here, you can identify key areas to prioritize each day and take off your checklist as you work through them day by day.

This effective tool removes the less-important tasks from your to-do list, simplifying your daily tasks and helping you feel more accomplished when you complete your checklist.

BrightPod offers four different packages: Professional, Studio, Agency, and Agency Plus.

The smallest package, Professional, includes up to 15 projects for 5 users at $29 a month in total.

This plan includes unlimited task lists, recurring task capabilities, workflows, activity logs, and more for your project management needs.

For access to time tracking, reporting, and a few other more advanced tools, you will need to upgrade your plan.

To learn more about BrightPod, visit their website here.

7. Todoist

Finally, Todoist is another project management tool that equips you with elite recurring task functionalities to add to a stronger project management process.

Todoist allows you to set specific dates and periods of time for your recurring tasks easily to ensure activities are taking place exactly when you need them to be.

You can also distinguish recurring tasks to take place either before or after you accomplish projects – particularly helpful for when you want to set up a task to complete reports on finished tasks or arrange meetings to talk about the close of a project.

Todoist also makes it easy to design your project management dashboard exactly how you want it to look – you can personalize it with different labels, and themes in your choice of board layout to create a project list that works best for you.

To make your overall management easier, you can also connect your email, calendar, and files to Todoist for a one-stop shop of all your various applications.

Todoist also offers lots of visual insight into your team’s progress, creating graphs of your team’s productivity, activity history, task archive, and more.

This helps you visualize your overall productivity to identify areas that are successful with your team and potential areas of opportunity.

Additionally, Todoist has an entire site dedicated to discussions and tutorials on how to use their various tools effectively as you get used to the platform.

The project management software platform has three different packages: Free, Pro, and Business.

The Free plan includes up to five active projects and collaborators, and a few other basic features.

To significantly increase the number of active projects included and the number of collaborators, you will have to subscribe to one of their paid plans starting at $5 a month.

To learn more about Todoist and what they have to offer, visit their website here.

The Bottom Line

Recurring tasks are a crucial capability of project management software.

These software options are intended to help you streamline your overall project management activities to ensure more of your valuable time is spent completing tasks and working towards your various project goals.

Leveraging this important tool, you will be able to minimize the number of repetitive tasks you undergo on a day-to-day basis, ensuring you never miss anything.

This will help you begin to free up your schedule to attend more meetings, work on brainstorming sessions with your teams, and dedicate more of your precious workday time to focusing on projects that need your full and undivided attention.

Each of these project management software options offers recurring task capabilities as part of their overall package.

To decide which one is best for you, take a look at the other features available to determine which one fits your business’s needs and will help you grow the best.

From here, you will be able to integrate these recurring tasks into your project management process, simplifying your processes and allowing you more time to focus on what matters most in your workday.

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