3 Best Project Management Software For Microsoft Teams

A tool designed specifically for collaboration, Microsoft Teams has features that allow its users to create and participate in group chats and engage in web-based calls.

However, can project management software work for and with Microsoft Teams?

Of course, it can.

Project managers using project management software can use Microsoft Teams to help enable communication between them and their employees.

This integration can also be used to keep track of you and your team hitting the project milestones and creating a centralized location for all of the project files. 

Key Features Of Microsoft Teams 

• Agenda Management 
• Contact Management 
• Document Management 
• Calendar Management 
• Collaboration Tools 
• Board and Committee Meetings
• Forums 

What Is A Project Management Software?

There is a variety of software developed by software engineers, one of which is project management software.

This type of software is primarily used for the purpose of project planning, allocation and management of resources, scheduling, and other tasks related to the management of a project.

By using project management software, stakeholders, such as the project managers and other users are able to control and keep track of the costs and manage the budget, documentation, and performance quality.

Just like Microsoft Teams, project management software also provides its users with the ability to collaborate with one another.

So, the integration of both can be known as a match made in heaven.

Here is a list of the best project management software for Microsoft Teams. 

Key Features Of A Project Management Software

• Project Planning 
• Scheduling 
• Collaboration among teams and members 
• Time and task tracking 
• Reporting 
• Managing and allocating resources 
• Budget Management 
• Delegating tasks

Why use Project Management Software for Microsoft Teams?

Microsoft Teams can benefit from adopting project management software for a number of reasons.

It does this by offering a centralized platform for team collaboration, which eliminates the need for different tools.

As a result of the ability to exchange documents, message one another, make video chats, and enhances teamwork.

It boosts productivity by making it simple to access project-related activities and due dates.

It makes it possible for improved project tracking, which enables teams to spot potential stumbling blocks and solve them.

Further streamlining processes and improving efficiency may be accomplished by combining them with other applications.

Tip: Monday.com offers automation features that streamline workflow and reduce manual effort.

What makes good Project Management Software for Microsoft Teams?

A good Microsoft Teams project management software must have an easy-to-navigate user interface.

It should also provide concise, basic project timelines and task lists that are easy to understand so that team members may stay informed of what they need to do and when.

It must provide options for customization, a mobile app, file sharing, reporting, and analytics, as well as task management functions.

Also, it ought to work well with Teams.
Mobile apps are essential for giving team members access to project management tools when they are out and about.

Everyone will be able to continue communicating and working together no matter where they are thanks to this.

Tip: Asana allows teams to create visual timelines of their projects, showing dependencies, deadlines, and milestones.

How to choose the right Project Management Software for Microsoft Teams?

It’s important to carefully consider a number of variables when selecting the best project management software for Microsoft Teams, including compatibility, necessary features, the convenience of use, customization, integration, cost, and support.

It’s essential to choose a program that works with Microsoft Teams, has the tools required to organize projects and measure progress, and can be customized to meet your team’s specific requirements.

It’s crucial to think about the various software and tools your team utilizes and pick a program that interfaces with them.

Making a selection should also take into account cost and support alternatives.

You can select the Project Management Software for Microsoft Teams that will enable your team to collaborate more effectively and complete projects successfully by carefully weighing these elements.

Tip: Monday.com has an intuitive visual interface that allows team members to see the project progress at a glance.

3 Best Project Management Software For Microsoft Teams

1. Monday.com

A project management software that allows for the entire project to be simplified and made easy.

Unlike other web-based project management software, monday.com is a cloud-based one.

You can use it to make applications for workflows, that too, within minutes, and then run projects, their processes, and everyday tasks.

Monday.com provides a project management platform to teams, which they can utilize to give shape to their projects and workflows, that too, without any codes.

It has great adaptability when it comes to any shifts within the needs of the team, which allows the team to avoid any repetitive grunt work and allows them to create a shared workspace to collaborate within.

Monday.com consists of several useful tools which allow for the customization of templates for your workflows, tracking tasks and hitting milestones, automation of manual work, creating dashboards that provide the team and project manager with valuable insights, and customization that allows for recognition at a glance.

It is also ideal for streamlining processes, which makes it one of the best project management software for Microsoft Teams.

Today, over a hundred thousand organizations use monday.com to allow their project management team to work faster and perform better.

It is available in nine different languages, which include English as well as French.

Here are other features included in monday.com that help to achieve success in project management. 

• Fields that can be customized 
• Execution boards
• Activity logging
• Pipedrive integration 
• API 
• Keywords and tags
• Surveys 
• Access controls according to different users 
• Motivational tool 
• Visual display for progress tracking 
• Time tracking 
• File sharing 
• Storage of documents 

Pricing Plan: Monday.com has a free forever plan available that is free of cost and can be used by up to 2 users.

After the free forever plan, monday.com begins to scale its pricing plan according to two factors, which are, the number of seats and the functional needs for project management.

Its paid plans begin from a minimum of $10 on a monthly basis for one user, which is known as the Basic plan.

However, if billed annually, the Basic plan will cost $8 for one user on a monthly basis.

Its Standard plan starts at a minimum price of $12 for a single user on a monthly billing basis.

However, if billed annually, the Standard Plan will cost $10 on a monthly basis.

The Pro plan starts at a minimum price of $20 for a single user on a monthly billing basis.

However, if billed annually, the Pro Plan will cost $16 on a monthly basis.

Lastly, monday.com also has an Enterprise plan for large corporations with complex project management requirements, the price of which can be asked in a quote.

Monday.com also has a 14-day trial period that does not cost anything and does not require your credit card information.

It has a money-back guarantee of 30 days. 

Benefits of Monday.com For Microsoft Teams

• Using Monday.com you will be able to manage everything from your clients to your tasks and processes. It also allows you to map out every single phase of your project, which allows you to see which team member is responsible for which tasks. 
• It has a visual and intuitive interface, which makes it simple and easy to use. This allows for the managing of projects and people to be done with much more simplicity. 
• It allows for complete transparency, where every team member will always be on the same page. Users can mention other team members so that important notices and changes are always seen. 
• Allows for seamless integration and transfer of data. 
• Can be accessed from any type of device, whether a computer or a smartphone. It also has an alert and notification system so, you will never miss an important update 

With new emerging technologies that are now being integrated with one another seamlessly to enhance performance and eliminate human error, this comes as no surprise that more and more software is being introduced.

Each with its own set of features and benefits for Microsoft Teams.

So, for a project manager, it is vital for you to seek out integrations that are well-established and newly available.

These integrations will provide you and your team with the ability to become even more efficient.

They will also help you and your team in accomplishing the goals that you have set for your project.

There is no doubt that collaboration software, such as Microsoft Teams and the above-mentioned project management software are a match made in heaven for all project managers.

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2. Trello 

A great project management software that is also lightweight, which makes it the best project management software for Microsoft Teams.

Trello is ideal for those looking to share project perspectives using a visually collaborative tool.

Trello is a web-based solution for project management and is available in nineteen different languages, which includes English.

It features several tools that allow its user to define the requirements of their projects, and to customize a digital dashboard using which the user can create tasks, prioritize them, and organize them.

It has the ability to integrate with a variety of applications.

Trello is one of the few project management software that has a simple interface that is easy to navigate through.

The main display shows all of the boards that you have recently viewed for quick access.

You, as a project manager, can use Trello to create teams and manage notifications all on the main display.

That is not all, the team that you have created also gives you the ability to create boards, where tasks can be added, which are then tracked till their defined deadlines.

So, you can track and delegate tasks and set them for scheduled dates.

Trello also allows for easy customization of boards in terms of color and even pictures.

It offers its user the ability to opt for power-ups, which have added functionality, such as adding a calendar view, automation of the created boards with certain parameters, creating custom buttons, and scheduling commands.

Here are a variety of other features offered by Trello. 

• Billing and invoicing 
• Budget Management 
• Brainstorming 
• Importing and exporting data
• Customer Relationship Management 
• Tracking from costs to completion 
• Activity Feed 
• Content Management 
• Projections 
• File Sharing 
• API
• Security and encryption

Pricing Plan: Trello has four different plans.

The free plan, of course, doesn’t cost anything.

The standard plan cost $5 per month

The premium plan starts at a price of $10 and the enterprise plan cost $17.50 on a monthly basis for each user.

The plans are scaled according to the features, known as power-ups, and the number of users.

The pricing plan also allows for custom enterprise pricing and a discount for billing on an annual basis.

It also has a free trial available.

Benefits of Trello For Microsoft Teams 

• All of your data on Trello is backed up, which means that the permanent loss of data due to a mishap is impossible. You will always be able to retrieve your data. 
• It sends data over an HTTPS/SSL connection, which is a connection as secure and private as a bank connection.
• Automating scaling of the display.
• Ease of accessing different cards, members, and boards using the search tool complete with an advanced search and filters option. 
• Can be used on the go on both Android and iOS. 

3. Asana 

Asana is a great platform for project management purposes for teams of a variety of sizes.

It provides teams with the ability to orchestrate their tasks by providing strategic initiatives to daily tasks.

Teams are able to accomplish a lot more in a shorter amount of time.

There are over 93,000 organizations that have purchased Asana in order to manage the objectives of their company from launching products to campaigns.

Users of Asana are able to delegate initiatives, create tasks, assign those tasks to team members, and a lot more.

It also supports the sharing of projects and task comments amongst team members.

Using Asana, you will no longer feel the need to use spreadsheets or email for the purpose of communication and collaboration when working on a project.

This is because it allows the team members to share their comments and notes on the given description of tasks, upload files to associated tasks, and search for public tasks.

That is not all, using Asana, users can also combine tasks that are related with a simple click, prioritize tasks, create workflows, add due dates to tasks, and receive alerts on the completion of tasks.

So, using Asana, you as a project manager will be able to organize and plan an entire project and track its progress as well as the progress of your team members.

It is essentially multiple workspaces shared by teams in order to best manage and complete a project.

Here is a list of features available in Asana for you to take advantage of with Microsoft Teams. 

• API 
• Access control 
• Content Management 
• Workflow Management 
• Version Control 
• Document Management and Storage 
• File sharing
• Search options are complete with filters. 
• Task Management 
• Activity dashboard
• Changes updated in real-time 
• Subtasks
• Bug tracking 

Pricing Plan: Asana has four different pricing plans.

Asana Basic is free of cost and is ideal for individuals who are just venturing into project management.

Asana Premium costs $10.99 on a monthly basis and has more features than Asana Basic, which include start dates, server integration, progress view, and more.

Asana Business costs $24.99 on a monthly basis and is ideal for independent teams and organizations that have to manage projects across several initiatives.

Lastly, Asana Enterprise has no fixed cost and is scaled according to the organization’s project management needs.

It is for organizations that require added security, support, and control.

Benefits of Asana For Microsoft Teams 

• Using Asana, you can organize your tasks within shared projects as Kanban boards or lists for your meetings. 
• You can use the Gantt-style view in your timeline, which allows you to view how each task within your project pieces together. This allows you to reach all of your deadlines. 
• Without having to duplicate it, you can assign the same task within several projects under various contexts. 
• Prevent any accidental changes from being made to your template or project using access control and permissions. 
• You can comment on your notes on a task to ensure that the task is clearly understood by those assigned to it. 
• Share the progress of the project to populate portfolios.
• Make hidden teams when dealing with confidential work.