There are a variety of small businesses, each with its unique set of needs. As such, finding the right virtual mailbox can be tough. Many options are available, and it can be difficult to determine which is right for your business. To simplify the process, we’ve put together a list of the top 10 virtual mailboxes for small businesses. With a virtual mailbox, you’ll be able to keep your business organized and running smoothly. Plus, you’ll be able to save time and money by avoiding the hassle of a physical mailbox.
10 Best Virtual Mailbox for Small Business
- MyCompanyWorks – Best virtual mailbox for entrepreneurs
- iPostal1 – Best virtual mailbox for small businesses
- Anytime Mailbox – Best for creating and managing digital mailboxes
- PostScan Mail – Best for package forwarding
- Incfile – Best virtual mailbox for small businesses to protect their mails
- Earth Class Mail – Best for small businesses in managing sensitive content
- US Global Mail – Best for managing business mail
- PhysicalAddress.com – Best virtual mailbox for personal and business mailings
- Traveling Mailbox – Best virtual mailbox for third-party integration
- Alliance Virtual Office – Best for small companies seeking virtual offices
1. MyCompanyWorks – Best Virtual Mailbox for entrepreneurs
PRICING: Basic plan: $79; Entrepreneur plan: $199; Complete plan: $279
MyCompanyWorks is one of the best virtual mailboxes to use. This service have the the ability to forward or archive emails to a cloud-based service such as dropbox.
KEY FEATURES:
- Formation filing
- Compliance alerts
- Personalized forms
- Customer support
- Federal tax ID number
- Name availability search
REASONS TO BUY:
- Effective customer support
- Virtual office service
- Easy to set up
- Free E-Delivery
- Refund policy
- Excellent reputation
REASONS TO AVOID:
- Quite expensive
- Limited contact hours
- Agent services can be costly
- Little flexibility
2. IPostal1 – Best virtual mailbox for small businesses
PRICING: Green plan: $9.99/month; Blue plan: $14.99/month; Silver plan: $24.99/month; Gold plan: $39.99/month
IPostal1 virtual mailbox is designed to make it easy for users to send mass emails, especially confidential ones, and mobile messaging.
KEY FEATURES:
- Digital mailbox
- Document scanning
- Dedicated email addresses
- Check deposit
- Package consolidation
- Business phone & fax
REASONS TO BUY:
- Easy to use
- Flexible pricing
- Web and mobile app options
- Intuitive interface
- Easy to setup
- Effective customer support
REASONS TO AVOID:
- Not free
- An additional cost of service
- Slow at times
- UI not eye-catching
- The mobile app has limited features
3. Anytime Mailbox – Best for creating and managing digital mailboxes
PRICING: It starts from $4.98
Anytime Mailbox is a virtual mailbox service provider that offers many features, including the option to forward emails and enable different types of filters for spam and marketing messages. This provides businesses with a customizable system that controls what they receive via email and from whom.
KEY FEATURES:
- Intelligent mail support
- Barcode
- Signature support
- Open and scan
- Check deposit
- Open and scan mail
REASONS TO BUY:
- Customizable
- Feature-rich
- Easy to use
- Operates very fast
- Very responsive
- It has a mobile app
REASONS TO AVOID:
- No scan app
- Pricing not transparent
- No check deposit service
- Ineffective customer service
- No documentation
4. PostScan Mail: Best for package forwarding
PRICING: Starter plan: $15/month; Standard plan: $20/month; Premium plan: $30/month
PostScan Mail is a great virtual mailbox for small businesses that offers everything about mailing a company would need to get its job done. The mailbox provides users a good storage space, and you can use the virtual fax with free incoming faxes.
KEY FEATURES:
- Direct mail management
- Intelligent mail support
- Labeling
- Delivery tracking
- Notifications
- Barcode
REASONS TO BUY:
- Free trial
- Excellent customer service
- User friendly
- Affordable
- Mail forwarding is quick
- Reliable service
REASONS TO AVOID:
- Setup can be difficult
- Limited functions on mobile devices
- Responses can be slow
5. Incfile – Best virtual mailbox for small businesses to protect their mails
PRICING: Silver package: Free+ state fees; Gold package: $149+ state fees; Platinum package: $249+ state fees
This provider is one of the best virtual mailboxes for small businesses. It is considered one of the most popular virtual mailboxes in the industry because it provides organizations with high storage, a spam filter, and high-quality customer support.
KEY FEATURES:
- Phone and email support
- Express shipping
- Online access
- Employer identification number
- Website formation
- Registered agent service
REASONS TO BUY:
- Easy to use
- Affordable pricing
- Helpful online dashboard
- Good reputation
- Excellent customer support
- Online storage for documents
REASONS TO AVOID:
- Limited support options
- Slow turnaround time
- No website localization is available.
6. Earth Class Mail – Best for small businesses in managing sensitive content
PRICING: It starts at $19/per month; shared mailbox: $29/month; Premium plan: $79/month
Earth Class Mail is a virtual mailbox that offers a great solution for companies seeking an email service with many features. This service has a good spam filter which ensures that emails are delivered to the inbox and not the spam folder.
KEY FEATURES:
- Intelligent mail support
- Document storage
- Point of sale
- Collaboration tools
- Billing & invoicing
- Direct mail automation
REASONS TO BUY:
- Easy to use
- Free trial
- Good for mobile business
- Easy to onboard
- Automates mail processing easily
- Can view history
REASONS TO AVOID:
- It can be a little slow sometimes
- Functionalities can be difficult
- Customer support is not stable
7. US Global Mail – Best for managing business mail
PRICING: Basic plan: $9.95/month; Plus plan: $14.95/month
US Global Mail offers a great value option to prospective users and a low-cost personalized service. US Global Mail provides reliable email delivery and access to mailboxes on any device.
KEY FEATURES:
- Manage account
- Storage fees
- Virtual mailbox
- Scanning
- Check deposit
- Open & Inspect
REASONS TO BUY:
- Great customer service
- Unlimited cloud storage
- User friendly
- Very reliable and responsive
- Professional with inquiries
- Cost-effective
REASONS TO AVOID:
- Paperwork processing can be cumbersome
- Limited integration
- Shipping cost is expensive
- Longer response time
- No instant email forwarding
8. PhysicalAddress.com – Best virtual mailbox for personal and business mailings
PRICING: It starts from $7.98/month
This online service lets you choose from several templates for your virtual mailbox, including folders and sub folders, email address forwarding, bounce-back filters, read receipts, etc.
KEY FEATURES:
- Mailbox forwarding
- Unlimited storage
- Virtual mailbox
- Mail security
- Real-time alerts
- Full-text searching.
REASONS TO BUY:
- User friendly
- Great customer service
- Very reliable
- Refund policy
- Free trial
- Quite affordable
REASONS TO AVOID:
- Limited third party application
- Additional fee for more features
- Limited locations
- No tracking of your emails
9. Traveling Mailbox – Best virtual mailbox for third-party integration
PRICING: Basic plan: $15/month; Extended: $25/month; Enterprise: $99/month
Traveling Mailbox is one of the best virtual mailboxes that allows you to create an unlimited number of virtual mailboxes with various features such as spam filtering, read receipts, forwarding, scheduling, etc.
KEY FEATURES:
- Virtual office
- Mail scanning
- Virtual mailbox
- Real street address
- Online and mobile access
- Mail forwarding
REASONS TO BUY:
- Easy to use
- Integration with other software
- Quite affordable
- Offers excellent security
- Accessible on mobile devices
REASONS TO AVOID:
- Not free
- No pick up available
- Limited cloud storage
- Ineffective customer care
- Quite unreliable
- Partial label scans
10. Alliance Virtual Office: Best for small companies seeking virtual offices
PRICING: It starts from $49/per month
Alliance Virtual Office is a popular virtual mailbox provider. It allows you to set up two different email addresses from one virtual Mailbox. This means you can have a personal and professional email address within the same platform.
KEY FEATURES:
- Mail forwarding
- Mail receipt
- Local number
- Live receptionist
- VOIP phone system
- Business address
REASONS TO BUY:
- Cost-effective
- Good customer care
- Mail forwarding
- Allows local pickups
- User friendly
- Easy to setup
REASONS TO AVOID:
- No mail scanning
- Not reliable
- Services can be bad
Frequently Asked Questions
Is a virtual mailbox worth it?
A virtual mailbox is like a global email address that you can use to access your email at anytime, anywhere. The only drawback is that it’s not like an existing email account at home or in your office. It is a forwarding service that allows you to receive and send emails.
Can you use a virtual mailbox as a legal business address?
In the United States, you can use a virtual mailbox as a legal business address. However, it isn’t easy for users to receive and send emails from local virtual mailbox accounts in some countries. The email provider’s blocklist any specific domain names they believe are being used for illegal activity.
How does a virtual mailbox work?
A virtual mailbox works by giving users access to their email through a forwarding service. This means that users can access their email at anytime, anywhere. They usually have little storage space, and the rest of the emails are stored on the company’s servers that was used to sign up for the virtual mailbox. When you first use a new virtual mailbox, they give you a space enough to create a new email account and access a few folders from your inbox where you can keep your important messages.
What is the cheapest virtual mailbox?
Many virtual mailbox providers like Anytime Mailbox and iPostal1 offer packages that provide a very low price, and some offer free trial periods, none are economically friendly. All you get is a small email storage space and limited features.
What are the limitations of using a virtual mailbox?
The main limitation of using a virtual mailbox is that you will not be able to access your email from an email client like Outlook or Thunderbird, which means you will have to check your email through their website every time you need to read new emails.