5 Best Project Management Software With Outlook Integration (2024)

When it comes to your work life, chances are, you are using your email frequently.

Whether working at home or in an office, email is still one of the most effective ways to reach your coworkers and communicate important updates related to your work.

While managing your various projects, it is critical you communicate frequently and effectively with your coworkers to keep them current on key initiatives and focuses.

Nowadays, many organizations utilize project management software to closely manage projects in a platform easily accessible by every team member with the capacity to be updated in real-time.

These integrations have been highly effective across many organizations, leveraging different tools and capabilities to best manage projects in various industries.

When it comes to communication about these projects, however, email is still king – the average person receives over 100 emails per day.

This just goes to show how critical email is in organizations’ everyday operations: it’s most people’s go-to for immediate communication.

It can easily become overwhelming to keep track of your incoming and outgoing emails day by day, leading you to miss important details and updates on your various work projects and activities.

Recognizing the importance of email, there are many project management software that integrates with one of the most popular professional email platforms, Microsoft Outlook, to streamline communication regarding key project initiatives.

Each of these project management software options offers different mechanisms and tools that allow you to communicate with your coworkers immediately using Outlook.

Here are five of the best project management software options that have Outlook integration for your everyday work communications:

Why use Project Management Software with Outlook Integration?

Individuals and teams can benefit from using project management software with Outlook integration.

You can centralize all of your project-related conversations and information in one location by utilizing project management software that integrates with Outlook.

It allows you to effortlessly monitor and manage your project schedule, deadlines, and status updates.

A more complete perspective of your project schedule is provided by the ability to sync your tasks, appointments, and contacts between the two platforms.

The cooperation and communication between you and your team members may also be enhanced by project management software that integrates with Outlook.

Tip: With Smartsheet you have the ability to create tasks and assign them directly from your Outlook inbox.

What makes good Project Management Software with Outlook Integration?

Efficiencies in the task and project management may be increased by using a good project management tool that integrates with Outlook.

These tools should include a number of essential capabilities.

The program needs to provide a smooth Outlook connection, enabling users to quickly import and export data between the two platforms without any interruptions or delays.

Users should have the option to alter the software’s default settings, such as task priority, completion dates, and notification options, in accordance with their own preferences.

To guarantee that everyone is on the same page and pursuing the same objectives, the software should include capabilities for team communication, such as the capacity to assign tasks, post comments, and exchange files.

Tip: With ClickUp‘s Outlook integration, you can easily view and manage your tasks, projects, and deadlines without having to switch between different tools or platforms.

How to choose the right Project Management Software with Outlook Integration?

To make sure you have the resources you need to manage your projects successfully, it’s crucial to choose the right project management software with Outlook integration.

In order to efficiently manage your projects, look for software that offers capabilities like task management, planning, resource allocation, and analytics.

To effectively manage your chores and projects, choose software that is simple to use, intuitive, and has a user-friendly interface.

For smooth integration, confirm that the program is compatible with your current gear and software, including your email client and mobile devices.

Take into account the price of any extra features or services, subscriptions, and licenses.

Tip: Wrike allows you to keep your inbox organized and ensure that important tasks don’t fall through the cracks.

Top 5 Best Project Management Software with Outlook Integration (Summary)

Brand	Starting price	Best for
Smartsheet	$0 – $25/month	Organizing business
ClickUp	$5 – $19/month	Project management
Wrike	$9.80 – $24.80/month	Integration
Todoist	$4 – $6/month	Personal and small businesses
ProWorkflow	$20 – $30/month	All-in-one ease

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1. Smartsheet

Smartsheet project management software leverages smart spreadsheet capabilities to help keep your business organized across various users.

Obvious by the name, Smartsheet integrates intuitive tools into the spreadsheet layout to help you organize project progress, and analysis and hold your various deliverables all in one place.

Smartsheet is widely recognized as an efficient and effective project management software, used by large corporations internationally.

Users can integrate their Outlook profiles in Smartsheet for streamlined communication.

Working within your personal Outlook mailbox, you can create and edit tasks in your various sheets without having to access Smartsheet itself.

You can also undergo actions that communicate with other users within Outlook, including assigning and scheduling tasks or making notes on different project sheets.

Smartsheet is incredibly easy to learn and highly accessible, allowing you to use the tool to a great capacity to further support your organization’s tasks and projects.

In addition to the spreadsheet layouts, Smartsheet also allows you to integrate and evaluate your data in their dashboard views.

You’re able to create different graphs and charts that update in real time as you update the sheets linked to each chart.

These dashboards can help you visualize the progress of your various projects and the impact they have had on your overall business objectives.

From here, you’re able to evaluate what tasks work best and where you need to adjust your business strategy.

Smartsheet offers two genres of packages, Standard and Enterprise.

Each of these has two packages available.

Depending on the size of your organization and the needs, you can evaluate which package works best for you.

The smallest package, the Standard Individual offer, includes up to 10 users and various capabilities for $7 a month.

The Enterprise package is ideal for larger organizations and corporations that are looking to have plenty of users integrated into their overall project management.

To learn more about Smartsheet and what it has to offer, visit its website here.

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2. ClickUp

ClickUp project management software allows you to work within Outlook to accomplish various activities related to your project tasks.

Through Outlook, you can turn your email into tasks, attach emails to existing tasks for reference and even create new tasks completely through your inbox.

This makes it easy to manage your various projects conveniently directly through your inbox, allowing you to merge communications you receive from your team members via email for easier organization.

For even better organization across your business, ClickUp equips you with tools to manage your projects smoothly and easily with their intuitive customer interface.

The software offers multiple views that fit your unique management style, including a board view, box view, Gantt view, and more.

When it comes to managing your teams, ClickUp also makes it simple to identify key priorities in your workload, assign various team members to tasks and even keep track of individuals’ time spent working on certain projects.

In addition to their Outlook integration, ClickUp integrates with a variety of different applications to help you keep all your work in one space.

Some of their more notable integrations include Slack, GitHub, Dropbox, and much more.

ClickUp has the capacity to integrate with hundreds of applications for an all-in-one project management experience.

Taking advantage of more of these integration capabilities will allow you to remain more organized and make it easier to communicate in different areas of your projects.

ClickUp is very affordable, offering two plans: Free and Unlimited.

The free plan includes unlimited tasks and members, while the Unlimited plan includes all that and more for only $5 a month for a small team.

The Free plan offers much of what ClickUp includes – though, if you are looking to truly have all of ClickUp’s capabilities, you will have to take advantage of the Unlimited plan.

To learn more about ClickUp and what they have to offer to your overall project management, visit their website here.

3. Wrike

Wrike is another fantastic project management tool that integrates with Outlook for full-circle communication.

Wrike is great for multiple different types of teams, including marketing, creative, product development, and much more in addition to project managers.

Used by many popular companies, including Google and Siemens, Wrike is widely recognized as an effective project management software.

Through Wrike, users can structure their Outlook inbox for easier follow-ups and communications with their team members.

You can access all the messages in your inbox in an organized way using Wrike, allowing you to respond efficiently to countless emails every day.

Through your Outlook inbox, you can also write, view and edit Wrike tasks, collaborate, and work directly in the platform.

The tool is easy to use and gives you plenty of control to manage Wrike tasks all within your Outlook platform.

Additionally, Wrike offers multiple other capabilities and tools to help you manage your projects long-term and improve them over time.

Wrike helps you analyze your projects’ performance with the in-depth Wrike Analyze capabilities, giving you insight into your projects’ status, activities, and more.

Wrike Resource also helps you manage your workload and the workload of your teams, tracking the time and effort of each individual team member to reduce burnout.

Wrike offers four packages: Free, Professional, Business, and Enterprise to help you manage your team’s various projects.

The Free package only offers simple capabilities and limited capacity for your various project management needs.

To take advantage of Wrike’s more robust tools and capabilities, you will have to subscribe to one of the paid packages.

To learn more about Wrike’s various capabilities, visit their website here.

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4. Todoist

Ideal for personal and small businesses, Todoist is another great project management software that integrates seamlessly with Outlook.

You can utilize their Outlook plug-in to help you manage your Todoist tasks while still in your inbox.

You can host communications regarding your projects, collaborate on tasks, and turn your emails into tasks all while still working in your inbox.

Beyond this, though, Todoist has a lot to offer its individual users.

Its clear and user-friendly interface is easily digestible, allowing you to integrate the use of the software into your everyday work life immediately.

What’s more, Todoist allows you to enable priority levels, favorite specific tasks, and set reminders to ensure deadlines are never missed.

This is particularly useful when integrating other team members’ projects into your overall project management process, as you can establish which items are the most important and ensure no one forgets about any upcoming deadlines.

Todoist also has a blog for its users that offers different ideas and suggestions for workflow productivity.

Todoist also helps you build on your overall productivity, with tools dedicated to helping you visualize your levels of productivity over various tasks, activity history, and a completed task archive.

This makes it easy to evaluate your progress across various projects and identify areas you can enhance your processes to increase productivity.

These capabilities speak to the long-term benefits of using Todoist, as you continue to use the tool over time you will receive more insight into your project management success and learn areas where you can improve widely.

Todoist is another highly affordable project management software, with three packages available: Free, Pro, and Business.

The Free plan includes up to 5 active projects with 5 collaborators, and a few other capabilities.

To take advantage of the more in-depth tools Todoist has to offer, you will need to subscribe to the Pro plan for $4 a month, or the Business plan for $6 a month.

To learn more about Todoist and its various project management capabilities, visit its website here.

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5. ProWorkflow

ProWorkflow is another intuitive project management software that integrates with Outlook for all-in-one ease of management.

ProWorkflow recently added their Outlook Add-in to allow users to manage their tasks directly from their Outlook inbox.

This new integration makes it simple for users to update and arrange tasks from their inbox without having to twice between the two applications regarding the same project.

ProWorkflow is an all-encompassing project management software that has a lot to offer to its varied users.

Through the software platform, you can create projects, tasks, and workflows – which is an expectation for all project management software.

What makes ProWorkflow special is its various other applications, including customizable reporting tools, timesheets, mobile capabilities, and much more.

You can organize multiple overarching team activities and track them in ProWorkflow without having to utilize other applications.

It makes it easy to analyze the overall performance and work of your team.

Users can leverage ProWorkflow’s Quotes Manager and Invoice Manager plugins.

These plugins allow you to manage your invoices and quotes directly through the platform, housing them in one place for future reference and filing.

Additionally, ProWorkflow also allows users to integrate Microsoft Teams and Adobe Suite for your convenience.

If your business has even more specific needs, ProWorkflow has a few applications available to help you track profitability, productivity, availability, and more for more in-depth project management.

ProWorkflow has two plans available, their Professional and Advanced plans, at $20 and $30 a month respectively.

The Professional plan has no limit on the number of users available and allows for unlimited projects and up to 25GB of file storage.

The Advanced plan allows for the management of multiple users and teams, ideal for larger organizations or businesses that have a variety of departments that will be using the software.

To learn more about ProWorkflow project management software and its many capabilities and tools, visit their website here.

The Bottom Line

It’s no secret that Outlook integration is one of the most highly coveted capabilities of applications to date.

Many workplaces use Outlook for their organizations’ internal and external communications, making it a key element of the overall business operations.

Project management software that allows for Outlook integration is key to the better overall organization and project completion.

When it comes to choosing the best project management software for you and your team, you will want to consider which tools are most important to your overall project functions.

If you utilize Outlook, these five software options are ideal to ensure all your communications and task activities are easily accessible and do not require you to switch between two applications constantly.

Each of these project management software options is great for a variety of businesses.

Take a look at what each choice has to offer and see which one is best for you.

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