Manually keeping track of everything you need to maintain your building is tedious and unnecessary. Building maintenance software helps you use your time more efficiently and reduce your expenses. This software is obligatory for any facility that requires several periodic maintenance tasks or a large amount of equipment.
We put together a list of the top 15 building maintenance software and listed the pros and cons for each one to help you find the best software for your business.
Top 15 Building Maintenance Software
- Upkeep – Best All-around Building Maintenance Software
- Fiix – Best Building Maintenance Software for Managing Resources
- Net Facilities – Best Building Maintenance Software for Optimization
- FMX – Best Building Maintenance Software for Preventive Maintenance
- MaintainX – Best Building Maintenance Software for Small Business
- EZOfficeInventory – Best Building Maintenance Software for Asset Tracking
- Fracttal One – Best Building Maintenance Software for AI Forecasting
- Jobber – Best Building Maintenance Software for Home Service
- Hippo CMMS – Best Building Maintenance Software for Onboarding
- Jolt– Best Building Maintenance Software for Restaurants
- ManWinWin– Best Free Building Maintenance Software
- Safety Culture iAuditor – Best Building Maintenance Software for Inspections
- Fergus – Best Building Maintenance Software for Tradespeople
- Commusoft – Best Building Maintenance Software for Customer Service
- Asset Tiger – Best Building Maintenance Software for Free Asset Tracking
1. Upkeep – Best All-around Building Maintenance Software
Pricing: Free Trial, Billed annually: Starter: $45/user/month, Professional: $75/user/month, Business Plus: $120/user/month, Enterprise: Contact Sales
When you introduce building maintenance software to your team, you might have trouble getting buy-in. Upkeep is known for its ease of use, which will help you convince everyone to use it for all the tasks you require. Upkeep is a computerized maintenance management system (CMMS) that can be used for several purposes in your organization. Track inventory and schedule work orders from your phone as this tool is cloud-based. Then, analyze your building’s performance with a host of customized reports and analytics tools.
| Pros | Cons |
| Easy to use | Difficult to schedule orders |
| Excellent support | Hard to set user permissions |
| Manage orders and tasks | |
| Catalog building info |
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2. Fiix – Best Building Maintenance Software for Managing Resources
Pricing: Free plan, Billed Annually: Basic: $45/user/month, Professional: $75/user/month, Enterprise: Contact Sales
Maintaining your buildings is about conserving resources, Fiix helps users reduce their operating costs by about 10% on average. This software simplifies your inventory management, and it claims to shrink your inspection times by 73%. Furthermore, you can digitalize your work orders so you can analyze them online. Your whole company can use this tool as it includes a purchasing module and inventory system designed for anyone to use.
| Pros | Cons |
| Diversity of tools | Difficult to migrate to |
| Automates work orders | Customization is challenging |
| Helps cut costs | |
| Integrates across your organization |
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3. NetFacilities – Best Building Maintenance Software for Optimization
Pricing: Free Trial, Billed Annually: Standard: $45/month, Premium: $75/month
Just like some of your equipment, NetFacilities is always operating in the background to help you identify areas of improvement. Netfacilities works behind the scenes to spot areas where your orders could break down. If you have many assets you need to track, Netfacilities will account for every aspect. Use this tool to track your assets’ histories and account for individual parts, you can even create dashboards for specific assets.
| Pros | Cons |
| Great for customization | Difficult to find work orders |
| Good for smaller companies | Incomplete features |
| Track financial records |
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4. FMX – Best Building Maintenance Software for Preventive Maintenance
Pricing: Essentials: Free, Select: $35/month, Plus: $60/month, Premium: Contact sales
One of the most important types of building maintenance is preventive. FMX helps you optimize your facility’s operations with scheduled preventive maintenance. Save money, extend your assets’ lifetimes and reduce asset downtime by about 15%. Moreover, FMX is unlike any other maintenance software in that it helps you track, manage and analyze your team’s labor hours. Certain facilities like schools receive special pricing.
| Pros | Cons |
| Ideal calendar tools | Label customization is weak |
| Excellent customer service | No facility mapping |
| Easy to use |
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5. MaintainX – Best Building Maintenance Software for Small Business
Pricing: Free Plan, Essential: $8.33/user/month, Premium: $32.50/user/month, Enterprise: Contact Sales
If you run a small business, you probably don’t need expensive software suited for running smaller facilities. Therefore, a solution like MaintainX will help you quickly conduct the preventive maintenance and inspections you need. You can create work orders and assign tasks in under a minute. These orders include built-in chat functionality to handle requests smoothly. Best of all, MaintainX integrates with QuickBooks and other accounting software to minimize your headache during tax season.
| Pros | Cons |
| Simple collaboration tools | Account credentials are difficult to manage |
| Displays status of every task | |
| Excellent customer service | |
| Good for beginners |
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6. EZOfficeInventory – Best Building Maintenance Software for Asset Tracking
Pricing: 4 Plans offered, $35+/month prices vary based on the total amount of items you need to track
Unlike other maintenance software we’ve mentioned, EZOfficeInventory is purely an asset-tracking software. Track your entire asset lifecycle from any device and tag items with their custom asset labels. Their analytics will draw your attention to bottlenecks so you can increase the efficiency of your operational workflows. This tool is extremely flexible as it enables you to manage assets across locations.
| Pros | Cons |
| Track assets with ease | Challenging to import data |
| Notifies you when goods are low | No bulk requests |
| Extremely fast, no wait times | Incomplete features |
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7. Fracttal One– Best Building Maintenance Software for AI Forecasting
Pricing: Free Plan, Basic: $195/month, Business: $485/month, Corporate: Contact Sales
Nobody can predict the future, but Fracttal One comes close with its Predictto tool for building maintenance. This tool gathers insights based on machine learning to predict when your assets will need maintenance. Meanwhile, Fracttal also measures your assets’ environment quality to monitor their status and report failures. The software also includes several IoT integrations which are helpful for companies with modern facilities.
| Pros | Cons |
| Excellent and intuitive dashboard | Slow, must have a quality internet connection |
| AI drives quality insights | |
| Mobile usage |
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8. Jobber – Best Building Maintenance Software for Home Service
Pricing: Core: $35/month, Connect: $98/month, Grow: $196/month
Since many home service companies provide building maintenance, they require software like Jobber to manage scheduling and invoices. This software focuses less on facility maintenance and more on simplifying your day-to-day tasks. For instance, you can take payments in-person or online and send automatic payment reminders. This software is designed for anyone in your company to use without issues while empowering you and your employees to deliver professional service.
| Pros | Cons |
| Perfect for growth | For services, not for facilities |
| Good for beginners | Does not recover deleted items |
| Speeds up invoicing |
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9. Hippo CMMS – Best Building Maintenance Software for Onboarding
Pricing: Free Trial, Starter: $35/user/month, Plus: $55/user/month, Pro: $75/user/month
When you’re transitioning from one CMMS to another, it’s a struggle to manage the entire process and keep team morale high. Fortunately, Hippo CMMS offers three different onboarding packages to maintain the confidence of all your team members. One package includes a full facility audit. Onboarding aside, Hippo CMMS offers many standard features for reporting and optimizing workflows, many appreciate its calendar dashboard.
| Pros | Cons |
| Easy guided onboarding | Mobile app not available on Starter |
| Includes CRM strategies | No bulk work orders |
| Easy to learn |
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10. Jolt – Best Building Maintenance Software for Restaurants
Pricing: Contact Sales
For those who manage a restaurant, most maintenance software isn’t tailored specifically to your requirements. Jolt is a maintenance tool that positions itself as your assistant manager, helping you track employee performance and monitor your facility. Jolt includes several measures for food safety compliance and allows you to automatically monitor and log temperatures across your restaurant. While this software can be used for daily operations across many fields, restaurants appreciate that they can use the software on tablets for their convenience.
| Pros | Cons |
| Feature-rich | Can’t send schedules to individuals |
| Used for the entire management process for restaurants | Laggy UI |
| Easy to learn | Difficult to implement employee accountability tools |
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11. ManWinWin – Best Free Building Maintenance Software
Pricing: Free for up to 100 assets, $599 lifetime license otherwise
If you run a small facility with fewer than 100 assets, ManWinWin provides sophisticated tools at no cost. Available in over a dozen languages, you can download the software and license it for free forever in your first 12 months of use. The software is built to be highly scalable as it contains technical functionality suited for large industrial facilities. Basic functions let you record man-hours, tasks, and materials. If you don’t understand the user manuals, they sell you training courses – that might be why they offer the software for free.
| Pros | Cons |
| User manuals are helpful | No desktop app for Mac |
| Free edition works for small companies | Can’t customize permissions |
| Analytics dashboard with good UX |
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12. Safety Culture iAuditor – Best Building Maintenance Software for Inspections
Pricing: Free Plan, Billed Annually: Premium: $19/user/month, Enterprise: Contact Sales
Don’t waste your time creating dozens of homemade inspection forms, empower your employees to report problems as they occur with Safety Culture iAuditor. This tool makes your errors visible to the right people so you set a higher safety standard. You can create and manage various smart checklist forms based on their templates. Help your employees complete inspections faster with iAuditor’s smart forms, they hide sections based on the answers to certain questions. You can also create and automate sophisticated corrective actions, so your employees respond to issues promptly.
| Pros | Cons |
| Captures evidence efficiently | Variables don’t persist |
| Great for documentation and audits | Limited logical capabilities |
| Responsive customer service |
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13. Fergus – Best Building Maintenance Software for Tradespeople
Pricing: Free Trial, Free Plan, Basic: $27/user/month, Professional: $40/user/month
Another software that helps you keep track of maintenance jobs, Fergus is perfect for tradespeople. Raise your profits by sorting for the most profitable jobs first and manage your costs before invoices are even sent. Scheduling and GPS tools will also help you manage your appointments and relationships with your customers. This tool is used by small and large enterprises alike.
| Pros | Cons |
| High scalability | No search function |
| Easy to schedule | Can’t reassign materials from various jobs |
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14. Commusoft – Best Building Maintenance Software for Customer Service
Pricing: Contact Sales
Field maintenance service companies need to provide their customers with a smooth experience. Commusoft is a one-stop job management tool to help you reduce the frictions in your business. Most notably, businesses who used this software saw a 15% reduction in travel costs, which is especially helpful if you’re used to long commutes. Moreover, you should also expect to see a 35% improvement in customer feedback.
| Pros | Cons |
| Help implement customization | Constant feature updates – always more to learn |
| Contact customers efficiently | |
| Easily spot issues across your org |
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15. Asset Tiger – Best Building Maintenance Software for Free Asset Tracking
Pricing: Free up to 250 assets, Many subscription plans: $120 -1600/year
Asset Tiger is unique in that it allows you to track a lot of assets for free. Track all your team’s equipment and schedule asset maintenance. Meanwhile, anyone in your organization can scan barcodes and the tool enables you to track employee check-ins and check-outs of your equipment. Alongside these features, Asset Tiger prioritizes security as it uses SSL encryption to transfer data.
| Pros | Cons |
| Versatility, used in many industries | Poor customer service |
| Bulk uploads available | |
| Scalable | |
| Easily import / integrate your old database |
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Frequently Asked Questions
What is building maintenance software and why is it important?
Building maintenance software is software that helps you manage and improve your building maintenance tasks. It will typically help automate or expedite certain processes like inspections and asset management. Some software will even detect bottlenecks in your maintenance workflows to help you complete tasks faster and save money.
If you consistently use software to maintain your facilities, you will likely extend the lifetime of your equipment. Every asset goes through wear and tear, but if you manage your building’s assets intelligently, you’ll be able to minimize the effects of age while saving money. Furthermore, you save a lot of time for yourself and your employees by automating processes that are tedious to perform manually.
What does building maintenance include?
The type of maintenance a building needs depends on its purpose. In general, building maintenance involves processes that help you mitigate risks and extend the lifetime of your equipment. Building maintenance tasks include tracking and repairing equipment as well as performing inspections such as temperature checks and other quality controls.
To keep track of all the maintenance your building requires, building maintenance software can help you automate certain tasks, identify pain points, and generate reports on your building’s performance.
How do you manage building maintenance?
You can manage building maintenance with an assortment of checklists and quality control processes. However, it’s best if you unify all these elements in one place using building maintenance software. This will help you manage your facilities and your equipment while also providing statistical feedback to help you optimize your maintenance processes in the future.
What are the different types of building maintenance software?
The most common type of building maintenance software is a computerized maintenance management system (CMMS) which does everything to keep track of your building’s maintenance processes. Meanwhile, computer-aided facility management (CAFM) is more directly connected to your building’s internal processes to help manage them day-to-day. Finally, Enterprise Asset Management (EAM) software focuses specifically on the equipment you use as part of your operations and are not necessarily connected to a specific building.
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