9 Best Project Management Software For Complex Projects (2024)

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Since the software was invented, the world of project management has changed drastically.

It’s now possible to have a shared space for different teams to work on their separate tasks and see how their progress affects the entire project.

As a project manager, you are in charge of the project, but you cannot do it all by yourself.

A wide range of tools is available to help you make decisions on different aspects of your project.

This blog post will describe some of the best project management tools.

Why use Project Management Software for Complex Projects?

Project management software (PMS) is a tool used by project managers and their teams to organize, carry out, and keep track of project-related tasks.

It is especially helpful for managing complex projects that involve multiple tasks, stakeholders, and possible dangers.

Project management software can aid in task management by offering a centralized interface for project managers to assign tasks to teammates, set deadlines, and measure progress.

Risk management can also be aided by PMS.

Project managers can take the necessary steps to limit risks by recognizing possible hazards at an early stage. 

What makes good Project Management Software for Complex Projects?

Good project management software for complex projects should be adjustable, collaborative, economical, analytical, and protected.

Teams should be able to manage resources, divide projects into smaller tasks, monitor progress in relation to deadlines, produce personalized reports, display project data, and manage risks, issues, and modifications thanks to this.

To secure project data, the program should have strong security measures, as well as integration with other tools and systems.

Generally, the project management software should be adaptable and enable smooth project management from preparation through delivery.

How to choose the right Project Management Software for Complex Projects?

It’s crucial to take your project’s unique requirements into account while choosing project management software for complicated projects.

Complex projects often have a higher level of risk, many stakeholders, and more complicated procedures, necessitating the use of software that can manage these issues.

You must choose which elements, such as scheduling, resource management, communication tools, and reporting capabilities, are essential to the success of your project.

Search for software that can handle your needs and has a track record of successfully handling challenging tasks.

To see how the program worked and what difficulties were faced, have a look at reviews and evaluation processes of related projects.

Top 9 Best Project Management Software for Complex Projects

1. Trello – Best tool for managing and collaborating with team
2. Basecamp – Best project management software
3. Zoho Project – Best Project management tool
4. Microsoft Project – Best project management software for category work
5. Toggl – The best solution for time tracking
6. Jira – Best Project management tool for teamwork
7. Nifty – Best tool for large-scale projects with multiple teams
8. WorkflowMax – Best project management software for complex projects
9. Procore – Best project management tool for small teams 

1. Trello – Best tool for managing and collaborating with a team

PRICING: $0-$17.50/user/month

Simple to use and visually well-organized, Trello is an excellent option for smaller teams and projects.

It is used for complex projects, where you have different members working on different parts of the project simultaneously.

KEY FEATURES OF TRELLO

• Simple and small workflow
• Structure and project flowchart
• Easy to communicate between team members
• Accessible from any device
• Create a checklist
• Searchable and prioritized labels 

REASONS TO BUY TRELLO

• Simple
• Visual
• Free trial
• Easy and fast 
• Collapsible sidebar

REASONS TO AVOID TRELLO

• Limited team member
• No advanced features for the free version
• No desktop app
• The checklist feature can be hard to see 
• It isn’t easy to reuse completed tasks

2. Basecamp – Best project management software

PRICING: $99/month

Basecamp is a great project management software with a beautiful user interface, but small teams mainly use it because it is limited in the number of projects and members you can have in one account.

It consists of several components that can be used independently or combined into a single workspace.

KEY FEATURES OF BASECAMP

• Easy to set up
• Multiple calendars for a single project
• Different types of task lists 
• Multiple tasking
• One-click report generation 
• Activity-based communication 
• Download reports, files, or tickets as PDF 

REASONS TO BUY BASECAMP

• Easy access to team members’ work 
• You can also access your data offline
• Different ways of communication

REASONS TO AVOID BASECAMP

• Not flexible 
• Fixed project layout 
• The system is slow to adapt
• No free version of Basecamp

3. Zoho Project – Best Project management tool

PRICING: Starting at $4 per user/per month

Companies and organizations widely use Zoho Project, so the software itself has many features that most people like.

It’s a great all-in-one platform for your project management needs, from organizing tasks to managing files, spreadsheets, and emails.

KEY FEATURES OF ZOHO PROJECTS

• Organized Project Overview
• Effortlessly annotate and share documents
• Easy to create tasks and manage due dates
• Use different templates for different projects
• Different themes for different projects

REASONS TO BUY ZOHO PROJECTS

• It is straightforward to use
• It is easily customizable
• It is very intuitive

REASONS TO AVOID ZOHO PROJECTS

• No offline version
• Difficulties managing multiple accounts 
• Challenging to learn all the functions
• Some minor issues with using attachments

4. Microsoft Project – Best project management software for category work

PRICING: Starting at $10/user/month

Microsoft Project is an excellent project management software with an extensive user base, great for small teams and companies.

KEY FEATURES OF THE MICROSOFT PROJECT

• It is easy to create new projects and tasks.
• Time tracker (built-in timer)
• Multiple workspaces
• It is easy to export your lists to Excel
• Customization
• Task report feature

REASONS TO BUY MICROSOFT PROJECT

• It provides a wide range of different reports
• Quick and easy to access
• Easy to create new projects
• Easy to customize your view

REASONS TO AVOID MICROSOFT PROJECT

• Requires the use of the Internet
• Difficulties with sharing documents
• Difficulties managing multiple accounts
• It might take some time to learn all the functions

5. Toggl – The best solution for time tracking

PRICING: Starting at $10/month

Toggl is a tool that can track time and tasks as you’re working on different projects.

If you’re looking for a simple and intuitive tool that can be used to track time, Toggl is the best solution.

KEY FEATURES OF TOGGL

• It has a time tracker
• It has all the tools you need for tracking to-do lists and tasks lists
• Projects organizer
• Multiple emails set up 
• Sets reminders for overdue tasks
• Uses different chat options

REASONS TO BUY TOGGL

• It has a straightforward, intuitive interface
• It is easy to manage your data
• It is easy to track your time and different tasks
• You can easily create different lists for different projects

REASONS TO AVOID TOGGL

• It would help if you were connected to the Internet
• Sometimes, there might be technical problems
• Pricing of the premium version

6. Jira – Best Project management tool for teamwork

PRICING: $0-$15.25/user/month

This is an excellent tool for working in teams, mainly distributed ones.

There’s a free version and many other paid versions.

It has tools for bug tracking, integration with other tools, agile project management, and more cool stuff.

KEY FEATURES OF JIRA

• Work in a distributed team
• Create new project
• Create, edit, and destroy tasks 
• Track bugs
• Time tracking
• Integrate with other tools

REASONS TO BUY JIRA

• Good support
• Easy to use
• Customizable and flexible
• Good integration 

REASONS TO NOT BUY JIRA

• The price is relatively high
• No free version
• Not intuitive

7. Nifty – Best tool for large-scale projects with multiple teams

PRICING: Starting at $0 – $399/month, billed annually. 

This is a great project management tool, especially when working in small teams or companies with a few people.

It’s straightforward to use, and it comes with all the features you will need.

KEY FEATURES OF NIFTY

• No setup cost
• Easy to navigate
• You can import or export the data

REASONS TO BUY NIFTY

• You don’t have to buy licenses for the different plugins
• It can be used anywhere
• Excellent support

REASONS TO AVOID NIFTY

• You can’t move from one project to another
• Lack of task management
• Not very flexible

8. WorkflowMax – Best project management software for complex projects

PRICING: $45/month

This is a vital tool for agile project management.

It’s easy to use, and it has many features that you need to work on a project successfully.

This is an excellent project management software for complex projects that is very intuitive.

KEY FEATURES OF WORKFLOWMAX

• Inline editor for tasks
• Automatic email notifications
• Automatic task tracking
• Auto calculation of the work hours
• Easy to use

REASONS TO BUY WORKFLOWMAX

• It has a reasonable price
• You can download it and start using it right away

REASONS TO AVOID WORKFLOWMAX

• It can be challenging to use
• You can’t use it from anywhere

9. Procore – Best project management tool for a small team

PRICING: $4500-$6588, annually 

This is a project management tool for small teams or companies.

It’s pretty easy to use, and it offers many features to enable you to manage your projects successfully.

Several companies like DailyDeal and Eloqua use it.

KEY FEATURES OF PROCORE

• Collaboration tools
• You can create your fields
• It has a good support

REASONS TO BUY PROCORE

• It has a reasonable price
• Very easy to use
• It integrates with different tools
• You can create different projects
• It has a great browser

REASONS TO AVOID PROCORE

• It’s not very easy to insert the fields
• Requires the use of the Internet
• Very bad tracker.
• You can’t export or import the data.

FAQS

Do I have to manage the tasks?

Most tools allow you to manage tasks and add more aspects, like email notifications, automatic time tracking, and file sharing.

How is it better than Excel?

You can put all your resources in an Excel file, and you’ll use it to check the capacity of everyone on your team.

If you want to go further, integrate this solution with your project management. 

The best project management software for complex projects will allow you to create the documents, manage the tasks and fill in all the information you need.

What should I look for in Project Management Software?

If you want to follow up on a complex project with many tasks and documents, you should look for a tool with an intuitive interface that is easy to use and manage the data.

You will probably need to also look out for:

• Automated tasks
• Air traffic control
• Automatic time tracking
• Easy documentation

Why is Project Management Software required?

When you’re working with many tasks, and you need to follow up on the development process, you need a project management tool.

The best project management software for complex projects will allow you to create several projects and add different resources.

Whenever a task is completed, you’ll receive an automatic notification by email to easily track your team members’ time on each task.

How is it better than Google Drive?

The best project management software for complex projects will allow you to manage your team members more quickly, and they will easily access all the information they need.

With Google Drive, you’ll have many problems filling in all the information about your tasks and documents.