10 Best Project Management Software For Event Planning (2024)

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There are tons of applications used to manage event planning.

They are suitable for use on different devices, meaning that they have a good and friendly user interface.

Software used in events management is known as Software as a Service (Saas), which engages the organization of event development in an association from the beginning to the best end.

This platform is made from a web-based managerial focus and a member interface, likely in sort of a flexible application.

Why use Project Management Software for Event Planning?

Project management software for event planning can help promote cooperation among coworkers by offering a platform for proper communication and document sharing.

By doing so, you can avoid delays or mistakes caused by misunderstandings and save time.

The use of project management software may be advantageous for resource management, another significant part of event preparation.

Event planners can make sure they have all they need to guarantee the success of the event by having the capacity to track and assign resources, such as venues, refreshments, equipment, and employees.

In order to guarantee that the event goes under budget, facilities for managing the budget can also assist keep spending under control.

What makes good Project Management Software for Event Planning?

A good event planning project management software should be able to manage numerous projects or events at once.

The software should make it simple for event planners to transition between projects and obtain the data they want for each event because they frequently have to handle many events at once.

Setting up notifications and reminders should be possible with good project management software for event planning.

This helps avoid delays and lost opportunities by making sure that event planners are aware of approaching deadlines, responsibilities, and milestones.

The software should also be able to track attendance and registration, which is especially important for major events where participants must be handled.

How to choose the right Project Management Software for Event Planning?

While selecting the best project management software for event planning, it is essential to establish your goals and criteria, investigate various options, evaluate simplicity of use, check customization features, analyze collaborative abilities, check accessibility, and consider the price. 

It is important to select software that meets all of your requirements for event planning, is user-friendly, adaptable, and available to all team members, suppliers, and stakeholders. 

While choosing the best software, it’s also essential to take functionalities, budget management, and good communication into account. 

Top 10 Project Management Software for Event Planning

1. Bonsai – Best For Managing Large Events
2. Trello: Best for large events
3. Social Tables: Best for weddings
4. Reserve Event Management: Best for thorough planning
5. Sanebox: Best for sorting automated emails
6. Slack: Best for smooth communication
7. Eventbrite: Best for online registration of attendees
8. Cvent: Best for automation of tasks
9. Active Collab: Best for budgeting
10. ProjectManager: Best for complex events

1.  Bonsai – Best For Managing Large Events

Pricing: The entry price of Bonsai is $24 per month. You can reduce it to $17 per month by paying a collective annual payment.

Bonsai can help you manage large events more easily through its collaboration and scheduling tools. Setting appointments with clients is a breeze with an online system to save time. You can also set automatic email reminders for clients one day before the meeting to ensure they don’t miss it.

The software also lets you invite collaborators for a specific project to speed up the completion process. This is a great option if you hire temporary workers to manage deadlines for large-scale projects. Tracking time for the collaborators is also easy with a built-in time tracker.

You can use this feature to ensure you and your staff are paid accurately by clients. Scheduling events with an online scheduler is also easy, and you can set an upfront payment option to enjoy better security.

Key Features:

• Organize documents about an event under client profiles for progress updates
• Get paid before the event to enjoy security in the case of no-show clients
• Save time by using an automatic tracker for project expenses to avoid exceeding your company’s budget
• Send e-contracts to clients to save resources and plan for the event faster

Reasons To Buy:

• Setting the platform takes less than a few seconds
• Apps for tracking are available on Android and iOS devices
• Budget-friendly rates
• Offers multiple benefits such as accounting and CRM features

Reasons To Avoid:

• There is a limit of five collaborators on the Starter plan

2. Trello: Best for large events

Pricing: Free Plan, Standard Plan at $5, Premium Plan at $10, and Enterprise Plan at $17.50.

TRELLO is easy-to-use collaborative software.

You can find it useful due to its duplicability on Mobile, which is one of the major reasons why they have over 50 million users because you can use it for stuff that is even outside of “office work”.

Key Features

• Progress meter checklist
• Simple drag-and-drop editing

Reasons To Buy

• Compatibility with mobile phones
• Excellent customer support
• Security of data
• Teamwork enhancing features
• Allows for individual/group assignment

Reasons To Avoid

• Can’t work on the go, especially on travels

3. SOCIAL TABLES: Best For Weddings

Pricing: Essential – $0, Professional – $199 (Billed monthly), Custom package

Social Table is a web-based event orchestrating stage for friendliness, meeting, and event specialists.

They expected to make event organizing less disagreeable so they built programming using cutting-edge development that joins all parts of your event orchestrating process.

Yet again friendly Tables work with arranging a floorplan, streamline the arduous seating process, save you a gigantic heap of time, and make event orchestrating fun.

They epitomize qualities, for instance, member Information, the chiefs, floor plan set up, seating blueprint creation, guest responsibility, social seating, event organizing and so much more.

Key Features

• Diagramming & Floor Planning
• Seating Management
• Meal Planning
• Event Check-In Management
• Customizable BEO, Proposal, and Contract Documents
• PCI Compliant Payments

Reasons To Buy

• Events can be accessed from anywhere
• Easy to use
• It has easy videos for training

Reasons To Avoid

• There is a possibility that the site will later crash rendering the site useless.

4. RESERVE EVENT MANAGEMENT: Best For Thorough Event Planning

Pricing: $125 per month

It’s a completely coordinated application with the course of action program in the cloud.

It robotizes and streamlines the entire event booking process, from starting solicitation to convincing receipt, with customizations to help each platform in the lifecycle of an event.

It helps food suppliers and event facilitators to supervise and execute various activities related to straightening out a cooking event.

From taking care of their client nuances like contact information to their preferred menu and past solicitation history all in a central database.

Associations can utilize such information to contact their clients for new orders or to run different headway campaigns.

Clients can make everyday day-to-day plans and set updates for pressing subsequent meet-ups.

With integrated email features, clients can send communicational messages to their clients and associates clearly from the plan using their favored email account.

Key Features:

• Drag and Drop multi-view calendar
• Done For You BEO builder
• Online inquiry processing
• Automatic document creation
• Multi-device accessibility

Reasons To Buy

• Easy access
• Simple interface
• ‘View List’ to ensure quick access to information
• Grants access to an unlimited number of people

Reasons To Avoid

• E-signature is limited in functionality
• An occasional pop-up of error messages

5. Sanebox: Best For Sorting Automated Emails

Pricing: Snack: $3.49 per month; $29 per year; $49 per 2 years, Lunch: $5.99 per month; $49per year; $84 per 2 years, Dinner: $16.99 per month; $139 per year; $239 per 2 years.

The functions of this software are performed through IMAP and EWS (Exchange Web Services) mail accounts.

Its fundamental limit is to channel inconsequential mail into an envelope that is later taken care of.

Headquartered in Boston, MA, SaneBox has been helping people from all over the world take control of their email.

Shopify and other great companies have leveraged the power of SaneBox to save 500+ hours a year!

Key Features

• Activity Dashboard
• Alerts/Notifications
• Archiving & Retention
• Email Monitoring
• Inbox Management
• Reporting/Analytics
• Response Management

Reasons To Buy

• Enables time management
• High level of security
• Good pricing

Reasons To Avoid

• Inexistent customer support

6. Slack: Best for smooth communication

Pricing: Free, PRO – $7.25 per month, Business+ – $12.50 per month, Enterprise Grid – Customized

Slack is a business correspondence platform made by the American programming association, Slack Developments, and as of now managed by Salesforce.

Slack offers various IRC-style features, including channels facilitated by subject, private get-togethers, and straightforward messages.

Key Features

• Teams
• Messaging
• Blends
• API

Reasons To Buy

• enables real-time communication & collaboration
• Easy to use
• Suitable for large enterprises & small businesses

Reasons To Avoid

• It grants permission to both open and private talk messages by workspace administrators, without the need to take permission from any social occasions using the application
• Taking care of client data exclusively on cloud servers strictly controlled by Slack.

7. Eventbrite: Best for online registration for attendees

Pricing: Free for Free Events, Only pay when ticket sales are made, Essentials plan: 2% + $0.79/ paid ticket, Professional plan: 3.5% + $1.59/ paid ticket, Premium plan: contact Eventbrite for a custom pricing plan

Eventbrite is a labeling and event advancement stage that helps associations direct and offer passes to events on the web.

In the course of doing this, it helps people with tracking down events that fuel their inclinations.

Eventbrite houses occasions of all sorts as long as is imaginable.

It handles studios to shows including social affairs to broadly acclaimed films and live exhibitions.

According to getapp.com, Its solid stage, which can be gotten to on the web or through versatile applications, scales from key enlistment and labeling to an included event in the board stage.

Key Features

• Email Marketing
• Email Reminders
• Development Dashboard
• Support Management
• Plan Management
• Contact Management
• Site Management

Reasons To Buy

• Unprecedented Free Plan
• Displaying and Promotion methods
• Grants straightforward book ability from wherever

Reasons To Avoid

• Site slack

8. CVENT: Best For The Robotization Of Tasks

Pricing: Quotation Based

Cvent is a cloud-based course of action that assists moderate-size affiliations and adventures with scene getting, online event enlistment, monetary arrangements the board, and portion taking care of.

The course of action engages event coordinators to follow the interest of different events and catch significant data.

Cvent enables event chiefs to make event plans where members can consider impending events to be as well as sync them with their timetables.

It also helps to track assets across numerous occasions and work out the amount spent on each gathering including the overall cost incurred by large events.

Key Features

• Cvent Attendee Hub
• Venue Management
• Event Management
• Speaker Resource Center
• Exhibitor Management
• Appointments
• Attendee Hub Event App

Reasons To Buy

• Plan with simplicity
• Increase attendance
• Ensure your success
• They are constantly improving all aspects

Reasons To Avoid

• Poor customer service and questionable sales techniques
• It is very linear

9. ACTIVE COLLAB: Best for budgeting

Pricing: Free, Plus – $9.5 for 3 members, PRO – $8 per member/per month.

Active Collab is used by professionals seeing that it provides subscription plans that have self-hosting licenses or are cloud-based.

The projects are divided into several tasks which can be filtered by the due date, assigned users, or custom labels.

Sometimes, these tasks are divided into subtasks.

Key Features

• Work Management
• Team collaboration
• Time Management
• Resource Management
• Client Management
• Business Profitability
• Apps & Integrations

Reasons To Buy

• Projects are split into tasks and subtasks.
• Tasks can be filtered by the due date, assigned users, or custom labels.
• Users can track the time and budget spent on each task
• Automatic reminders for clients can be set when payments are overdue.

Reasons To Avoid

• It has hidden fees
• It cannot be integrated with a control system of a different version.

10. PROJECT MANAGER: Best for complex events

Pricing: Starter – $0 Free for Up to 3 users, Team – $13 per user per month, Business – $24 per user per month, Enterprise – contact them

The Project Manager is direct enough for anyone to use.

It is straightforward, yet sufficient for bosses and trailblazers to seek after data-driven decisions and for associations to administer adventures of all levels of complexity.

It ensures several customers across the globe with apparatuses for project arrangement. Task Manager.com offers the same services.

Key Features

• Project Management Software
• Work Management Software
• Workflow Automation
• Gantt Chart Makers
• Project Dashboards
• Task Management Software
• Project Management Tools

Reasons To Buy

• More Productivity
• More Innovation
• Lower costs

Reasons To Avoid

• Lack of integration with Git or another version of the control system

Frequently Asked Questions

Why Should An Event Planner Pick An Event Software?

Before considering the kind of event that item can help you with, the fundamental request to pose to yourself is: “Who can use such advancement?”

This kind of plan is normal not only for all associations, structures, and affiliations that consolidate the readiness of their events but also for the agencies giving them their support.

“For what kind of event do I need an organization programming?”

This is the second question to ask yourself.

Do I Need An Event Planner Software?

This is moreover the potential gain of using an outstanding plan, fit for supporting you in each period of your events.

Undoubtedly, using a couple of kinds of plans anticipates that you should expand the stages — working with the site, labeling course of action, mailing gadgets, bookkeeping sheet as dashboard, etc.

In development to the cost, the obstacles can promptly end up being veritable enigmas for your gatherings.

What About Ongoing Projects?

The best method for managing ceaseless cooperation, like a bug following or creative requesting project, is with work management.