4 Best Project Management Software With QuickBooks Integration

More than 29 million small businesses in the US use QuickBooks as their primary business accounting software.

Based on these impressive statistics, it is easy to say that QuickBooks is one of the most popular services used by business ventures.

This cloud-based application not only helps small to medium-sized businesses manage their day-to-day accounting needs but also helps them accept online payments and manage all bill payments for the company. 

The best part about QuickBooks is the ease of use.

Companies who wish to manage their operations using project management software are able to integrate a variety of third-party applications directly into their QuickBooks – providing them with ease in business management. 

If your company already uses QuickBooks and is now searching for a suitable project management software integration, then this list is to make the decision much easier for you.

What is a Project Management Software?

Project management software is becoming the new norm in the world of business management.

Instead of appointing a team member to ensure smooth collaborations between different departments, the project management software takes on this responsibility and manages everything perfectly. 

Businesses of all sizes use project management software in today’s world.

Not only does the software facilitate workflow in the business, but it also makes it easier to assign tasks directly to team members and track their progress.

If your team has a tough time meeting all the different deadlines, then project management software is all you need to solve this problem. 

Here are a few more features of project management software:

• Take complete control of projects
• Encourage teamwork in an organization
• Meet strict deadlines
• Track the progress of various projects
• Achieve team objectives
• Distribute business resources
• Run numerous projects simultaneously
• Have the entire team work as one unit.

If you give team members autonomy to complete their own tasks, then the entire business flourishes as a whole.

Most businesses use project management software to integrate smaller tasks that can add up to the success of a large project. 

Why use Project Management Software for QuickBooks Integration?

QuickBooks and project management software are two useful technologies that may help firms simplify their operations and properly manage their funds.

Many firms use the well-known accounting program QuickBooks for bookkeeping, invoicing, and financial management.

Contrarily, project management software is utilized within businesses to plan, coordinate, and manage activities and projects.

A unified platform for handling funds is offered by QuickBooks, while project management software enables teams to interact and work together more successfully.

What makes good Project Management Software for QuickBooks Integration?

A good project management software for QuickBooks integration should include seamless integration with QuickBooks, time and cost monitoring, task management, strong reporting capabilities, collaboration tools, and customization choices.

It should contain a time monitoring tool that enables staff to monitor the amount of time they devote to various jobs.

Afterward, you may use this data for billing and payroll requirements.

The management of projects should be simplified and effective, with minimal errors and a reduced need for manual data entry.

How to choose the right Project Management Software for QuickBooks Integration?

Several factors need to be carefully considered while choosing the best project management program for QuickBooks integration.

These comprise of cost, functionality, scalability, simplicity of use, customization possibilities, and integration capabilities.

Check whether the software makes it simple to synchronize data between the two systems.

Choose software that will expand your business.

If your business grows, think about whether the software can accommodate more people, bigger projects, and new features.

Look for software with strong security features, such as data backups, access limits, and encryption, to secure your critical information.

4 Best Project Management Software with QuickBooks Integration

Now that you know what project management software does, it is important to find one that fits perfectly with the agenda of your organization as well as your QuickBooks application. 

Here are our top 4 picks for the best project management software that can be integrated with QuickBooks. 

1. Atlassian JIRA

JIRA is a project management software that knows how to set itself apart from the rest.

Largely inclined towards IT-based businesses, JIRA is a powerful project management software that combines multiple useful features into one organized application.

Being the second most popular project management software being used across the globe, users report that having JIRA as their primary business management tool helps keep all their operations in line. 

For the QuickBooks integration, Atlassian JIRA has a direct plugin that allows for the automatic transfer of data to your QuickBooks application.

Once you have entered all the data regarding ongoing projects and deadlines, JIRA connects with QuickBooks to ensure that you bill your customers on time and on different rates, according to each individual project.

All you need to do is structure the data in JIRA properly, and the intelligent interface handles the rest by itself. 

Top Features

• REST API interface for automatic ticket generation
• User-friendly interface
• Customizable dashboard
• Smart search options
• Advanced reporting features
• Task tracking and planning
• Multiple task time estimations.

The Drawback

The only notable drawback of using JIRA is that you might need to hire some IT experts to have the software up and running as part of your QuickBooks account.

Since the software offers a range of features, it might be difficult to learn everything about it quickly. 

For instance, while JIRA allows users to customize their dashboards, it might take some time to learn the basics of creating your own dashboards that are useful for the business.

If your company is relatively new to using project management software, then JIRA might not be the most suitable option. 

Best For: Small to medium-sized businesses who want agile project management software. 

Price Tag: The best part about JIRA is that it comes with an option of a free plan for small teams of up to 10 people.

While this only includes a basic set of features, it might be useful to familiarize yourself with the tool before making an investment. 

For larger teams, JIRA offers three different plans: 

• Standard: $7.75 per user, per month – 35,000 users, single project automation, and 250 GB storage.
• Premium: $15.25 per user, per month – unlimited storage, IT support, and audit logs.
• Enterprise: Personalized plan for businesses who want access to additional features. 

2. BillQuick

BillQuick and QuickBooks sound alike – and maybe that is why the two software works well together in collaboration.

While your QuickBooks account will help prioritize customers and keep track of business accounting, BillQuick focuses on the smooth running of an entire project.

With real-time sync options, BillQuick allows businesses to ensure that their project management and accounting work hand-in-hand throughout the course of every project.

The smart log file features allow users complete control over the process of their project – from assigning tasks to billing clients. 

According to user reviews, BillQuick is a great way to manage any project in the business.

One of the best parts about BillQuick is their remarkable customer service with representatives available to help clients around the clock.

The main reason why BillQuick gained popularity in the world of project management software is due to the simultaneous working features.

Each member of your team can work on their own dashboards without disrupting the work of any other user.

Once all the data has been entered, BillQuick will sync members’ dashboards to ensure that everyone has the same time and expense reports. 

Top Features

• Simultaneous work options
• Detailed analytics
• Different filters available to view progress reports
• Scalable according to the size of your business 

The Drawback

One of the most common complaints about BillQuick is that users tend to face difficulty in tracking their overtime hours.

While the project management software is incredibly powerful, there seem to be some technical difficulties when it comes to adding overtime hours for employees.

Another popular complaint is that it takes the help of IT or computer programming experts to discover some advanced reporting features.

While these two drawbacks do exist, it is easy to say that they do not impact the effectiveness of the project management software. 

If you run a small business and do not want to make any significant investments right away, BillQuick might not be the right option since the basic plan only offers a few features. 

Best For: Businesses that operate in finance, IT, legal, and engineering. 

Price Tag: 

• Professional: $19.95 per month per user.
• Enterprise: $24.95 per month per user.

3. Mavenlink

If you want project management software that can track the hours each employee works down to the last minute, then Mavenlink is the right choice for you.

With the QuickBooks integration, Mavenlink expands its project management features to include pricing and billing options for customers. 

The best part about using Mavenlink is that the software is powerful enough to offer a wide range of features.

If you are in control of the project management for your company, then you can have access to control permissions for other members. 

If you run a business that has various project management needs, then Mavenlink is a solution that can give you time tracking features, resource control and planning, and taking control of every project individually.

While you assign tasks to various members of the taskforce, you can easily keep everything in sync, including the number of hours each member has worked and their subsequent pay rate in dollars.

This works especially well for companies that hire employees on a project basis, such as various contractors or freelance workers. 

Top Features

• Track both fixed and variable expenses simultaneously while keeping them apart,
• Gantt charts,
• SSL security,
• Smooth file sharing,
• Task dependency across the entire team. 

The Drawback

The only problem that we faced with Mavenlink is the rigid interface that did not allow for editing once a project had reached the invoice cycle.

This serves as a problem in case a detail was entered incorrectly, or if a contractor billed you differently.

If you choose to use Mavenlink, remember to double-check every detail of a project before it enters the billing cycle because changes are unlikely to be made later on. 

Another insignificant problem facing Mavenlink is the mobile app that only functions with a working internet connection.

This might be a problem for some users who wish to track their progress during different times of the day when a stable internet connection might not always be available.

If you run a manufacturing or creative business that would require multiple billing cycles and constant changes to invoices, Mavenlink might not be the best option for you.

Best For: Businesses in marketing and promotion, PR, IT, management, and the education sector. 

Price Tag: While Mavenlink does not have a free version available for users, you can take a free trial of their packages which start at $19 per user, per month. 

4. Avaza

For all types of small businesses who wish to have simple project management software, Avaza is the right choice.

Since QuickBooks offers its services to the small to the medium-sized business sector, Avaza follows in the same footsteps by providing simple services to these new startups looking to establish their name in the market. 

To integrate Avaza with QuickBooks, you can easily follow their informational blog that contains all the steps you would have to follow.

After following these tutorials, it becomes extremely easy to learn how to automate processes such as creating new customers for billing as soon as they are entered into Avaza’s database, and scheduling and tracking invoices sent out to contractors. 

Avaza is popular for the ease of use and customer service that it offers.

While you still have access to powerful and smart dashboards, Avaza allows users the freedom to adjust their own billing options according to each project individually.

You can even bill your customers on an hourly basis with Avaza. 

Top Features

• Expense management such as budgeting and forecasting with QuickBooks
• Detailed analytic reports
• Automatic billing
• Time tracking
• Efficient calendar management with timely notifications
• Agile methodology

The Drawback

While there is little to criticize about Avaza, users do complain about the aesthetic appeal of the project management software.

In a world where every software is using different themes and plugins to ensure a personalized experience, Avaza only has a basic interface with simple color palettes.

Apart from the way this project management software looks, some users tend to complain about mismanaged data from the past.

In case you use Avaza to track historical data, make sure you double-check the entries before making any major company decisions. 

Since Avaza is only designed for small businesses, large companies that have more complex requirements are not recommended to use this software. 

Best For: Small businesses who work in IT, marketing, or finance industries. 

Price Tag: The free version of Avaza offers much ease to small businesses.

With no discrimination, Avaza provides all its features in the free version including unlimited projects, users, and tasks.

The only limitation is the number of timesheet users and the development of monthly invoices. 

The paid plans for Avaza are: 

• Startup: $11.95 per month – 2 timesheet users and 50 monthly invoices. 
• Basic: $23.95 per month – 5 timesheet users and 100 monthly invoices. 
• Business: $47.95 per month – 10 timesheet users and unlimited monthly invoices. 

Final Words

Since project management software goes well beyond task management, they are an important part of every business venture.

If you already use QuickBooks for your business accounting, it is a great idea to opt for a project management software that can integrate seamlessly into your existing finance management.

By using effective project management software, you can increase the efficiency of your business and meet strict deadlines without a hassle. 

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