7 Best Project Management Software for Multiple Projects

You know how challenging managing a project can be.

You’ve got deadlines, task distribution, workload, timelines, and more that need to be kept track of.

But managing multiple projects at once can be even harder, and can quickly get confusing and frustrating. 

That’s why finding a project management software that can let you manage multiple projects at once is so helpful.

It will help you keep track of everything that needs to get done and prevent you from mixing up tasks between assignments. 

But there are a lot of options out there, so finding the right one for you is a challenge on its own.

With this guide, you should be able to find out more about the best project management software for multiple projects, and which one might work best for you. 

Why use Project Management Software for Multiple Projects?

While handling multiple projects at the same time, project management software for multiple projects are extremely useful.

The software provides several benefits such as improved organization and visibility, improved collaboration, time-saving automation, effective communication, and data-driven decisions.

Project management software for multiple projects allows project managers to track deadlines, milestones, and performance, prioritize activities, and ensure that nothing falls through the gaps.

Team members can collaborate efficiently even if they are in various locations or working on separate projects with to features like shared calendars, task lists, and project timelines.

Automation features like automatic task assignment and reminder emails allow project managers and team members focus on other activities.

Simply put, project management software for multiple projects makes it easier, effective, and efficient to handle multiple projects.

What makes good Project Management Software for Multiple Projects?

A good project management software for multiple projects should have features such as:

• Multi-project support
• Collaboration tools
• Resource management
• Flexible dashboards
• Scalability
• Integration with other tools
• Mobile functionality, and
• Security and data privacy.

These features allow for the efficient and successful management of multiple projects, real-time team communication, project visibility, and the privacy protection of sensitive data.

Furthermore, a good project management software for multiple projects should have an easy-to-navigate and use interface, especially for team members who are unfamiliar with project management software.

It should have features that facilitate successful team collaboration, such as video conferencing, chat, and email integration.

How to choose the right Project Management Software for Multiple Projects

Which software works best for you depends primarily on your own wants and needs.

But there are a few general factors to consider that will help you find the best option. Some of them are: 

• Visibility. How easy is it for you to see the layout of your projects? Does it have a timeline view and a kanban-style view? Being able to easily see your tasks will make it easier to stay on top of them. 
• How many projects can it support? And how easy is it to separate different projects? Both of these make a huge difference. 
• Collaboration and communication. When working on multiple projects, you’ll likely be working with other people. How easy is it for you to all use the platform together, and communicate with each other? 
• Task management. Can you easily assign tasks, and see which tasks are assigned to whom? 
• Workload. Seeing your team’s workload will help ensure that you don’t give one person too much work and that everyone is doing their fair share. 
• Administrative features. How easy is it for you to manage the projects, and do administrative tasks?
• Customization. Can you make dashboards and reports look the way you like? This will help to separate different projects as well. 

Once you’ve thought about these, and what you need in each category, you can start looking at the best project management software for multiple projects.

Remember to keep in mind your own needs, so you can find the software that will work perfectly with your projects. 

Best Project Management Software for Multiple Projects

1. Wrike

Wrike is a great software for projects involving large teams, or multiple teams since it allows for an unlimited number of users.

And its wide options for features and integrations reflect that.

Some of these features include: 

• Easily switch between Kanban boards, interactive Gantt charts, and traditional workload views. 
• File sharing and real-time communication to increase collaboration abilities
• Easy to use and intuitive interface 

With how easy it is to switch between the three types of views, you can see your project in whatever way you like best.

This is just part of Wrike’s customization options because you are able to customize a lot of its features to fit your needs.

You can also create task lists, schedules, subtasks, shared workflows, and more to organize your projects. 

Wrike’s interface is easy to use, so you can navigate your projects with ease.

You can see timesheets, dashboards, calendars, reports, and even the live chat stream with just a few clicks. 

You’ll receive great support from Wrike, and even have access to a large community, help videos, and other resources to help solve any issues.

And you can integrate more than 400 other apps with Wrike, so you can use whatever programs help you most.

Wrike is a good choice if you are going to be working with a lot of other people, and need the features to match that. 

Wrike does have a free plan, but it doesn’t have all of the necessary features.

Pricing for paid plans starts at $9.80 per user per month.

It also gives you the option to invite free external collaborators, which is unique and useful. 

Wrike cons: 

• No subtasks in the free plan
• Can’t access it offline
• The commenting system is fairly basic 

2. Smartsheet 

This software is like Microsoft Excel, but better.

It’s a project management software laid out like a spreadsheet, but still allowing you the most important aspects of project management.

Some of the features include: 

• Easy switch between Gantt, calendar, and card views
• Can automatically perform calculations across multiple sheets 
• Can be integrated with a lot of other big apps 

Smartsheet is good if you like Excel, but don’t want to do all of those calculations yourself.

This software can do them for you, and do them across multiple sheets.

It’s easy to keep projects separate, and you can even compare projects if you need to. 

It also provides good reports, so you can look at the progress you’ve made.

And it lets you switch between three different views, so you aren’t stuck looking at your project in just one way.

It can also have workflow automation, which helps you keep things moving. 

It also offers a unique Critical Path feature, which will highlight all tasks that directly impact your deadlines and completion.

This makes it easy for you to separate the most important tasks out from the rest. 

Smartsheet’s cost starts at $7 per user per month.

It’s cost-effective for your business, especially considering all the stuff you’ll have access to. 

Smartsheet cons: 

• Certain integrations are connected to the Premier plan
• Can’t customize chart colors
• Changes might not appear in real-time 

3. Bonsai – Best for working on multiple projects with collaboration

Have you ever worked on a project that included a lot of people and got frustrated with how you have to keep up with so many projects and people? Such frustrations are common in the business world, which is why platforms like Bonsai exist to help you deal with multiple projects. Bonsai has fantastic features that will help you handle as many projects as you like at one time.

Some of these features include the following:

• Setting deadlines and reminders
• A simple dashboard view of the project details
• Time tracking
• Invoice creation
• Collaboration with others
• Managing contracts and payments

All the plans of Bonsai provide users with unlimited projects that they can manage on the platform. You can create endless project files and each file will have important things pertaining to that particular project. For example, when you create a file, you can add documents, notes, files, and more that everyone involved in the project can have access to.

Employees don’t need to fret about having access to multiple places from where they can access the documents and materials related to the projects. Instead, everything will be centralized for your ease and convenience.

Managing projects will be easier than ever, so make sure that you give Bonsai a chance. Once you do, you and your employees will wonder why you didn’t use Bonsai before you came across this post.

Bonsai Cons

• It will take some getting used to because of the number of features

4. Monday.com 

First on the list of best project management software for multiple projects is Monday.

Monday is a robust software that offers a lot of intuitive features to help you track all aspects of your projects.

And because it is so robust and has so many features, it’s good for keeping track of multiple projects as well.

Some of its features include: 

• Visually intuitive dashboards that let you see important information at a glance
• Features to track time, invoices, and other essentials
• Easy to collaborate and share with others, so everyone can work together 

Monday is a great all-around software that could fit a wide range of needs.

It offers both timeline and kanban-style views, so you can see your projects in whatever way makes sense.

It also has a great reporting dashboard that can collect data from multiple boards. 

This software also makes it very easy to work with others.

You can leave comments, mention others, and even upload files to keep the conversation going.

This makes it a great tool if your projects involve teams. 

Monday is also quite customizable, so you can tailor it to fit your needs.

Overall, it’s a great software that is very useful for managing multiple projects at once, especially if you are working with other people. 

Pricing for Monday starts from $8 a month for two users. 

Monday cons: 

• There is no option to create recurring tasks
• Complex pricing rubric
• It can have a steep learning curve because there are so many features

5. Teamwork

Much like its name would suggest, Teamwork is designed to help teams work together better.

When it comes to the best project management software for multiple projects, this one is probably the best for working as a team.

Just some of its features are: 

• Easy to collaborate and communicate directly when working
• Certain features can be turned on or off at will
• Allows you to view your teams’ workload 

With Teamwork, one of the most prominent features is allowing you to see the workload of your team or teams.

This lets you know when they are open for more work, and prevents any one person from taking on too much. 

Teamwork is highly collaborative.

It is easy to communicate with others and to leave notes, subtasks, comments, or even attach supporting documents to keep everyone up to date.

You can work together with either your own team or your clients, so everyone can be involved. 

And since all of these features help with organization, they can also be helpful in keeping your projects separate when doing multiple projects at once.

While some of its customizations are limited, it still does have fairly good customization options, and it’s great for keeping everyone involved working at the same pace. 

Teamwork’s pricing starts at $10 per user per month.

They also offer a 30-day free trial, so you can find out whether or not it will work for you. 

Teamwork cons: 

• No industry-specialized templates or format options
• No CSS template, so you can’t have advanced customization
• Steep learning curve because of the number of features offered 

6. GanttPRO

GanttPRO is, as the name would suggest, a software based on the format of Gantt charts.

If you find these charts useful, it is a great option for you.

However, it also lets you view projects in board views and dashboards, and it offers other features, like: 

• A very intuitive user interface that is easy to learn
• Multiple project views that are flexible
• Professional Gantt chart templates
• Real-time collaboration

With this software, you can view everything related to your project in whatever form you would like.

And you can organize it easily, with options for subtasks, sister tasks, task assigning, subprojects, and more. 

There are even more management features, as well.

You can check statuses, priorities, progress, dates and deadlines, duration, estimation, assignees, and more.

And you can set dependencies and milestones, to make sure everything is moving forward at the right pace. 

With GanttPRO, you can also communicate with other users in your project in real-time.

You can do this with comments, mentions, and attachments.

And with its resource management and workload features, you can help monitor your whole team’s workload. 

With all of these customization and organization options, it also makes it easy to manage multiple projects at once.

If you like Gantt charts and want a lot of other features to keep track of your projects, this could be a good choice for you. 

For single users, GanttPRO costs $15 a month.

For teams, plans start at $4.50 per user per month.

And it includes a 14-day free trial. 

GanttPRO cons 

• Slightly lacking with integration options
• Can’t create recurring tasks 

7. FunctionFox 

Last on the list of best project management software for multiple projects is FunctionFox.

This one is designed primarily for creative projects, so is a good option if you have something in that range.

Some of its best features include: 

• Can switch between Gantt, calendar, or table view for projects
• Can assign to-do lists that are easy to interact with
• Project blogs available to keep all communication in the same place 

With FunctionFox, you can view your projects in whatever way makes the most sense to you.

And you can easily create project schedules and track your progress.

You can also manage your resources and track assignments with to-do lists and the availability tool, so you make sure to carefully track your team’s workload. 

You can easily create project milestones and action assignments to plot out your projects, and view progress.

And with the project blog and other communication options, you can keep everyone on your team on the same page all the time. 

FunctionFox has great support staff, and there are tutorials available to you, so you don’t get confused about certain features.

It’s fairly easy to use, and with these resources, you shouldn’t have any trouble. 

This software is entirely web-based, so it can be accessed nearly anywhere and can keep others up to date in real-time.

Pricing for the premier plan starts at $50 per month. 

FunctionFox cons: 

• Doesn’t integrate with Google Calendars and some other software
• Certain features, like Gantt charts and schedules, are only available through the premier plan. 

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