9 Best Project Management Integrations For Gmail

There is a good chance that you are a user of Gmail in one form or another.

Many people have personal Gmail addresses.

Businesses of all types use Gmail-based messaging systems.

Indeed, Gmail is one of the most widely-used tools on the internet; the service handles more than 306.4 billion emails a day.

It’s easy to understand why so many people and businesses find Gmail to be a useful tool.

First, it is widely accessible. Users of iOS, Android, and any desktop OS can run Gmail.

The mobile application can even be run on basic devices like an iPod.

Gmail’s user interface is simple, meaning that basic users can easily enrich their messages with bolded text, bulleted lists, and images.

Res ipsa loquitur: the popularity of this tool speaks for itself.

As useful as Gmail is, its utility is vastly expanded with project management tool integrations.

Users can perform functions ranging from basic task management to scheduling and data analysis from within a Gmail interface.

Many of these integrations also embed Gmail into a project management tool, allowing you to communicate from within the project management software.

Here, we will discuss our eight favorite Gmail integrations that project managers will find helpful.

Why use Project Management Integrations For Gmail?

Utilizing project management integrations for Gmail can offer several benefits for individuals and teams who use Gmail as their major email client as well as a project management application to manage their work.

Project management integrations for Gmail allow users to organize their tasks, projects, and communications in one location, which can help optimize their workflow and decrease the need to transfer between different applications and platforms.

Users can create and manage tasks right from their email inbox, set deadlines, and prioritize their work using a project management integration, making it simpler to keep on top of their projects.

Project management integrations for Gmail enable team members to engage in real-time on projects, exchange information, and work together on tasks, which may enhance teamwork and minimize the risk of miscommunication 

What makes a good Project Management Integrations For Gmail?

A project management integration for Gmail can be efficient and beneficial for individuals and teams depending on a number of factors.

A good project management integration for Gmail should be easy to use and set up.

It should have a simple user interface for controlling tasks, projects, and communications and should easily integrate with Gmail.

To keep team members updated on the status of their tasks and projects, the integration should offer real-time updates and notifications.

Users should be able to alter the settings and features to suit their own requirements and preferences thanks to the integration.

A good project management integration should be adaptable with many email clients, devices, and platforms, ensuring that all team members can utilize the integration regardless of their chosen tools or devices.

How to choose the right Project Management Integrations For Gmail

Selecting the best project management integration for Gmail may be influenced by a number of factors, including your team’s needs and preferences, the kind of work you conduct, and your budget.

Here are some steps you can take to choose the right Gmail project management integration:

• Determine your requirements: Start by defining your team’s specialized needs, such as work management, collaboration, project tracking, or communication. With this information, you can focus your search for a project management integration that meets your needs.
• Do research on the various project management integrations for Gmail and evaluate their features, cost, and customer reviews. You can also look at alternative review websites to obtain a second viewpoint.
• Assess integrations: If your team utilizes other platforms and tools, such as calendar applications, project management software, or team communication tools, you should take into account if the project management integration integrates with those as well. Your workflow will even be streamlined, which will increase productivity.
• Test the integration: Download a free trial or demo version of the integration to evaluate its functions. This can give you a better understanding of how the integration works and whether it suits your requirements.

Best Project Management Integrations For Gmail

1.Bonsai – Best For Integrating With Multiple Programs

Gmail is an important app that almost every business use for communicating with clients. Your company may also use it to market new products and send promotional mail to customers, such as discounts during the holiday season.

This is why you need project management software that can integrate with Gmail for high convenience. Bonsai will help you do this easily due to its high integration capacity. The platform can be used with Gmail, Zapier, and other programs.

The best thing is you don’t have to face any number limitations on the programs you can integrate into Bonsai. This will help you sync your emails to the software and respond to them easily. Sending contracts to clients will also be easy with the Gmail integration.

What’s great about Bonsai is that it does not charge extra for multiple integrations. The feature is included within the specific package you have chosen to use Bonsai. You can also integrate the software with other Google products, such as Google Calendar, for tracking appointments.

Sending reminder emails to clients before a meeting is also possible with Bonsai in a few seconds. The process will be automatic, so you will not have to worry about sending individual emails yourself.

The only thing you should remember is that Bonsai integrations are mainly available on Professional and Business plans. These are priced at $39 and $79 per month, respectively. A free trial will also let you try the option before investing in Bonsai.

2. Hive: Complete Gmail Integration

Hive is a very popular project management tool known for flexibility.

Gmail integration into Hive allows you to send and receive Gmail messages from within your Hive workspace.

Users simply enable the Hive Mail app and authorize the connection with Gmail; the applications will do a little bit of data porting, and you will be able to manage your Gmail account from inside the Hive application.

Hive’s integration also allows users to convert emails into action cards.

The cards are private and assigned to you initially, allowing you discretion when organizing affairs.

The email thread that originated the card is accessible through the card itself.

If you get an email about a work item that is already assigned to a Hive card, you can embed the email into the relevant card.

Users may also reply to or forward messages from an action card.

You can close the communications loop when you are thinking of it, without having to leave the card to go to a separate application.

On an action card and need to generate a new message? You can do that too.

Gmail’s integration into Hive is well-executed and brings Gmail functionality to your Hive workspace.

3. Asana: Task Management and Communications

Another popular project management platform is Asana.

Asana is a full-featured platform with tools for communication, task management, and more.

Project teams utilizing Asana and Gmail can now integrate these applications to improve functionality and minimize application hops.

Asana’s integration helps users create, find, and manage tasks within their Gmail inboxes.

Emails can be converted directly into tasks, so an emailed request for a code review can easily be assigned to a team member and placed on a board from within Gmail.

This facilitates immediate follow-through for action items or other relevant messages.

And if you need to send a message regarding an existing task in Asana, you can search for the task through Gmail’s integration and fire the email from there: once associated with an Asana task the message and thread will be visible in the task.

4. Sortd: Kanban Board for your Gmail

Sortd takes your Gmail inbox and converts it into a full-fledged project management workspace.

By plugging this application into their Gmail account, users can have access to a well-developed assortment of project management tools and utilities comparable to any project management application.

Using Sortd, users can easily drag and drop messages into a Kanban-style board or a visually appealing spreadsheet.

Emails can be converted to assigned tasks, which are then shareable with the team.

Sortd offers task-management tools including color coding, Google Drive integration, customizable statuses, calendar integration, and more.

Sortd can even analyze tasks or messages assigned to you and develop a daily schedule, helping you keep afloat in today’s demanding workplace.

5. Slack: Collaborate and Communicate

Slack is one of the most popular workplace tools on the market.

It provides users with a unified location to manage messaging and files in one location.

Users can chat in channels or send private sideline DMs to one another through the Slack interface, which is intuitively designed and easy even for non-technical users.

Slack’s Gmail integration is available to all Slack members and can be installed via desktop or mobile application.

Once your Gmail account is connected to your Slack account, you can manage messages from within Slack and manage Slack tasks from within Gmail.

The accounts are completely integrated and synchronized, meaning changes made in one will immediately be available in the other.

This allows teams to communicate in a more flexible way.

Teams using Slack have access to many convenient communication tools within Gmail.

Your team can add context notes to emails, manage tags, and assign emails to the appropriate team member without leaving their Gmail interface.

Conversations within Gmail or Slack can be assigned to a Kanban board within your inbox using the gmelius integration tool.

The Kanban board offers full functionality for task management.

Integrations like this show how powerful a solid integration tool can be.

6. Dropbox: File Management

Dropbox is a widely used cloud storage application.

Dropbox works on desktop and mobile platforms, so users can upload files to Dropbox and access them from any of their devices.

With Dropbox integration into Gmail, users can now seamlessly share and store files between these applications.

The integration between Dropbox and Gmail essentially welds your Dropbox account to your Gmail account.

Users can share Dropbox files from Gmail, and use Dropbox to archive messages and attachments from Gmail.

This feature can be turned on for an entire group, which facilitates rapid file-sharing among your team.

Dropbox’s Gmail integration further facilitates file sharing by allowing users to share files via an embedded link.

This eliminates problems with file-size restrictions and eliminates the need to tab-hop between apps to share a file.

Embedded links always point to the most current version of a file, so your team will always be working with the most recent iteration of their work.

7. Zoom: Meet, Communicate, and Share

The 2020 pandemic transformed work, and one of the most significant participants in that transformation was Zoom.

Zoom is an online collaboration software that facilitates work by enabling video calls, meetings, webinars, and chats from across a variety of clients.

Zoom’s Gmail integration brings two main features to the market.

First, users have access to meeting scheduling tools within Gmail.

Rather than having to leave Gmail to open Zoom and schedule a meeting, users can simply schedule a Zoom call from within their messages.

The integration will include all users on the thread by default, ensuring that you never leave out a relevant party.

Second, Zoom’s Gmail integration allows users to start instant meetings from Gmail.

This can be convenient for impromptu meetings with your team or with project stakeholders, especially for those issues that are easier to discuss verbally.

As an added bonus, Zoom can email a meeting summary to all participants from Gmail once a meeting is completed.

The only major drawback to Zoom’s Gmail integration is that it is not currently compatible with iOS.

8. EmailAnalytics: Harnessing Data to Improve Email Utility

A major task for project managers is resource management.

While it is important to make the best use of your team, you must ensure that nobody is overworked or task-saturated to the point that it will affect their performance.

One metric that can be used to track team member productivity and team member workload is email usage.

If one developer is responding to 30 emails a day and another is responding to 67, there may need to be a rebalancing of work.

EmailAnalytics integrates into Gmail to help you perform this kind of analysis.

The software will analyze your top email senders and recipients by volume; email activity is broken down by day of week and time of day; average response times; and more.

Administrators of this integration have access control privileges, meaning you can enable or disable your team from seeing their data, depending on your needs.

Once this integration is connected to Gmail, it will begin silently analyzing and tracking these data points in real-time.

EmailAnalytics will send you a daily report including the previously listed metrics and information like the number of emails associated with a given tag.

Project managers will find this integration helpful for load balancing and workflow monitoring.

9. RightInbox: Next Generation of Email Tools

Email is absolutely indispensable in the workplace, but it is not a perfect tool.

Your average email client functions well but has room for improvement.

RightInbox is a Gmail integration that presents you with tools that will elevate your email experience to the next level.

First, RightInbox offers an easily accessible Send Later tool.

Perhaps you’ve drafted the perfect message to send to your team, but you know it will get lost in the shuffle.

Send Later allows you to schedule an email to fire at a given point in time when you know your recipient will actually see and engage with it.

Combine this tool with integration like EmailAnalytics to ensure your messages get read.

Another useful feature of RightInbox builds on Send Later.

Sequences allow you to draft follow-up emails immediately after sending the initial email and to schedule them for dispatch at a predetermined time.

If the system detects a response to your email, it will automatically cancel the follow-up message.

If you don’t feel like drafting a specific follow-up email every time, you can leverage RightInbox’s Templates tool to create a standardized follow-up email.

Templates can be used for the body of any recurring or repetitive message types: meeting minutes, scheduling requests, or other emails that often follow a specific format can be templated to save you from having to draft the same message repeatedly.

Project managers will also enjoy access to email tracking.

This tool shows you if and when a message was opened.

It can also be configured to track how often links in your email were opened.

This makes it easy to ensure that your team is all up to date with current information and to make sure that the relevant persons are reading your messages.

RightInbox has two more tools worth mentioning: Reminders and Private Notes.

Reminders can be set from within an email message to prompt you to follow up on a message later, helping you make sure none of your colleagues or customers get forgotten in the endless cascade of messages we all receive.

This can be paired with Private Notes.

Private Notes allow you to annotate messages with a tool that is only visible to you – and when your reminder opens you’ll be able to see your own notes detailing what needs to be done.

This can also be handy for when we abruptly remember an important detail but don’t have the time and energy to dedicate an email draft to it.

Making the Most of Gmail Integrations

Organizations already using Gmail or the Google Workspace platform know that these tools are powerful, feature-rich, and designed for teamwork.

In our modern, collaborative workplace, there is a need not just for email but for email that can increase productivity – a second generation of email tools, if you will.

These integrations run the gamut from simple task management tools to tools that will elevate your email use to a whole new level.

Whatever your industry or your project may be, you should consider whether any of the tools you use might offer integration into Gmail – or, you can begin using the tools we described here to help you manage your team and keep ahead of your projects.

Don’t work for technology: harness technology so it works for you.

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